Archived listing. The details below describe a past opening.
The Alumni Relations Student Worker will support the Alumni Relations team within the department of Development and Alumni Relations (DEVAR), with day-to-day projects, alumni engagement activities, communications, events, and administrative tasks. This is an excellent opportunity for a student interested in higher education, relationship management, development, communications, marketing, event planning, or nonprofit organizations to gain hands-on professional experience.
The Student Worker will work closely with members of the Alumni Relations team and may interact with alumni, university staff, faculty, and student leaders. Through this role, the student will gain exposure to how a university builds and maintains relationships with its alumni and how events and engagement programs are planned and delivered.
The position is designed to provide meaningful professional development while supporting the team's ongoing work. The Student Worker will work up to 15 hours per week, with a schedule determined in consultation with the Executive Director of Alumni Relations and Association and based on the student's academic commitments.
Position Duties:
The Student Worker may assist with a variety of projects, including:
- Assist with planning and preparation for alumni events, programs, and meetings.
- Help with event logistics, including preparing materials, organizing supplies, creating name tags, tracking RSVPs, and assisting with event check-in.
- Support alumni communications by helping draft, proofread, format, and organize emails, invitations, newsletters, and other materials.
- Assist with maintaining event and communication calendars and tracking upcoming deadlines.
- Conduct basic research on alumni, including reviewing publicly available information and helping prepare alumni profiles and briefing materials.
- Assist with updating and organizing information in DEVAR’s CRM system.
- Support the Alumni Relations team with data entry, record keeping, filing, and other administrative projects.
- Help monitor and respond to routine inquiries in the alumni inbox, directing questions to the appropriate team member when needed.
- Assist with the Alumni Association and its volunteer leadership by preparing meeting materials, taking notes, organizing documents, and helping with follow-up.
- Provide administrative support for alumni mentoring and engagement programs, including assisting with the Setter Connect platform as appropriate.
- Assist with special projects related to alumni engagement, student-alumni connections, and University events.
- Support the team with research, presentations, spreadsheets, and other projects that provide exposure to advancement and alumni relations work.
- Perform other duties and special projects as assigned.
Professional Development Opportunities
The Student Worker will have the opportunity to:
- Learn how a university Alumni Relations program operates.
- Gain hands-on experience in event planning and execution.
- Develop professional communication and writing skills.
- Learn about alumni engagement, volunteer management, and higher education advancement.
- Gain experience working with databases, spreadsheets, email platforms, and other professional tools.
- Build relationships with university professionals and alumni.
- Develop skills in organization, project management, customer service, and professional communication.
- Gain experience that can be applied to future internships and careers in higher education, nonprofit organizations, communications, marketing, events, development, and related fields.
Ideal Candidate
The ideal candidate is dependable, organized, curious, and eager to learn. They enjoy working with people, are comfortable taking on a variety of projects, and are interested in gaining professional experience while contributing to the Pace University alumni community.
Requirements
- Proficient in Microsoft Word, PowerPoint, and Excel
- Must be able to handle confidential information in a discreet manner
- Strong written and verbal communication skills
- Reliable and patient with visitors
- Office experience a plus
- Ability to work independently
- Strong customer service and organizational skills