Sr. Executive Assistant

Company Information

PACCAR Inc, a Fortune 500 company, is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt and DAF trucks. Each truck is built with pride and each employee is supported by our passionate Human Resources team! PACCAR was honored as a 2020 “Top Company for Women to Work for in Transportation” by the Women in Trucking Association.

Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services - you can develop the career you desire with PACCAR. Get started!

Requisition Summary

Do you want to partner with the Chief Human Resources Officer and learn Human Resources (HR) from our top executive?

Are you a dynamic, organized self-starter committed to developing a career in HR? PACCAR has a great opportunity for you!

Provide executive-level assistance to PACCAR’s Chief HR Officer on all facets of HR. Develop and finalize executive-level presentations on the full range of HR disciplines. Collaborate with global HR Directors to compile and update presentations and reporting. Provide administrative and project support to the Chief HR Officer and Corporate Benefits function including all communications, screening/responding to inquiries, coordinating meetings, aiding in special senior level projects, travel arrangements to all parts of the world and other duties as assigned.

Job Functions / Responsibilities

• Provide organizational and executive administrative support to the Chief HR Officer (CHRO).
• Assist with meeting presentations for OpCom, Senior Management and Board. Create and edit executive presentations and reports using PowerPoint, Excel and AI.
• Calendar management and event planning. Organize and plan meetings for global HR team. Plan team-building and social activities for HR team. Schedule professional and personal appointments.
• Make domestic and international travel arrangements. Manage expense reporting.
• Professionally answer phones, open and distribute mail, reconcile expenses, make copies, and other duties as assigned.
• Update and maintain confidential succession plan and talent management documents. Maintain SharePoint sites.
• Support senior HR leaders in special projects as assigned.
• Support Corporate Benefits team by processing invoices and administering benefits plans.
• Administer Paul Pigott scholarship applications, notifications and payment processes.
• Manage PACCAR’s pool cars; schedule employee use; ensure security of vehicle keys.
• Other duties as assigned

Qualifications and Skills

• Four-year degree in Business, Human Resources or related field is required
• Five years of administrative support experience where strong work ethic, impervious confidentiality, sound judgement and discretion were routine
• Strong work ethic, impervious confidentiality, sound judgement and discretion
• Strong interpersonal skills; ability to maintain professional attitude while working with a sense of urgency under deadlines and shifting priorities; aptitude for organizing daily work and activities; ability to communicate with senior executives and officials inside and outside the company.
• Excellent verbal and written communication skills; proficient business writer with impeccable grammar, spelling and punctuation skills
• Aptitude for organizing large, detailed projects requiring follow-up
• Ability to maintain confidentiality of information associated with all aspects of the job and PACCAR’s business
• Proficiency in Word, PowerPoint, Excel, SharePoint, Teams and Outlook. Familiarity with using AI.

Benefits

As a U.S. PACCAR employee, you have a full range of benefit options including:

• 401k with up to a 5% company match
• Fully funded pension plan that provides monthly benefits after retirement
• Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
• Tuition reimbursement for continued education
• Medical, dental, and vision plans for you and your family
• Flexible spending accounts (FSA) and health savings account (HSA)
• Paid short-and long-term disability programs
• Life and accidental death and dismemberment insurance
• EAP services including wellness plans, estate planning, financial counseling and more
• This position is also eligible for a holiday gift.

Additional Job Board Information

PACCAR is an E-Verify and Equal Opportunity Employer/Protected Veteran/Disability. At PACCAR, we value talent and promote growth and development. We carefully consider numerous compensation factors including your education, training, or experience. The salary range for the Sr. Executive Assistant role is $70,500 - $105,800 annually. Additionally, this role is eligible for the full range of benefit options listed above.