Data Entry Clerk

Who We Are

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S.

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.

OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.

Come join us! For more information visit OWLServices.com and follow us on LinkedIn.

The Role

The Data Entry Clerk is responsible for accurately entering, reviewing, and maintaining customer and company data across various customer portals and internal business systems. This position supports daily operations by processing customer invoices, verifying internal documentation for accuracy and completeness, entering information into the company’s Enterprise Resource Planning (ERP) system, and assisting with special projects as needed. The ideal candidate is detail-oriented, organized, dependable, and capable of managing multiple tasks while maintaining a high level of accuracy.

Responsibilities:

• Customer Invoice Processing: Enter and submit customer invoices through designated customer portals in accordance with established procedures and deadlines.
• Data Entry: Accurately enter, update, and maintain information in the company’s ERP system and other internal databases.
• Documentation Review: Review internal documentation for accuracy, completeness, and consistency, identifying and correcting discrepancies as appropriate.
• Data Verification: Compare information across invoices, supporting documentation, and internal systems to ensure data integrity and compliance with customer requirements.
• Record Maintenance: Maintain organized and accurate electronic records and supporting documentation.
• Issue Resolution: Identify and communicate missing information, data discrepancies, or invoice submission issues to the appropriate departments for resolution.
• Special Projects: Assist with special projects, data cleanup, reporting, audits, and other administrative assignments as needed.
• Team Collaboration: Work with internal departments to obtain necessary information, resolve issues, and support efficient business processes.
• Additional Duties: Perform other related duties as assigned.

Requirements and Skills

• High school diploma or equivalent required.
• Previous data entry, administrative, billing, or clerical experience preferred.
• Experience working with ERP systems, customer portals, or other business software preferred.

Compensation and Benefits

• 10 Paid Holidays
• Flexible Time Off
• 401(k) Company Match
• Health, Dental, and Vision Insurance
• HSA and FSA
• Disability & Occupational Accident Insurance
• Company-Paid Life Insurance Policy
• Employee Assistance Program (EAP)
• World-class paid training program for you to learn the skills for long term career success.