Assistant Facilities Manager

Job Summary

The Assistant Facility Manager is second-in-command of the facilities function, responsible for the maintenance, safety, and operational readiness of the facility alongside the Facilities Manager. This position reports directly to the Facilities Manager, leads the maintenance team, and owns the daily execution of the preventive maintenance program, vendor coordination, and work order prioritization. The Assistant Facility Manager serves as the designated backup to the Facilities Manager, acting with delegated authority in the Manager's absence and ensuring all work is completed in compliance with company policy and the laws and regulations governing the facility.

Full Time

Pay: $75,000 - $85,000

Essential Job Functions

Maintenance & Operations

• Manage and execute the preventive maintenance program (PPM), ensuring schedules are met and equipment is serviced on time
• Oversee the repair of malfunctioning equipment and facility systems, and personally assist with complex repairs, including HVAC and plumbing, as needed
• Quality check equipment to ensure safe and operational condition
• Create, maintain, and follow up on inspection and repair schedules
• Track all work orders through to completion, prioritizing incoming requests from departments and resolving delays
• Serve as an on-call resource for urgent facility needs, including after-hours situations, in rotation with the Facilities Manager
• Oversee light landscaping, groundskeeping, and snow and ice removal, and perform this work as needed

Vendor & Contractor Management

• Direct and oversee outside repair and maintenance vendors, ensuring work is completed to standard, on schedule, and within budget
• Obtain and compare quotes, and recommend vendors and projects to the Facilities Manager for approval
• Communicate vendor needs, project status, and schedules to the Facilities Manager and affected departments

Team Leadership

• Lead and schedule maintenance mechanics, and janitorial staff, providing direction, coaching, and performance feedback
• Oversee janitorial operations to ensure all duties are performed to high standards and timelines
• Communicate expectations clearly and consistently to all staff, including leaders
• Provide input to the Facilities Manager on hiring, training, performance reviews, and disciplinary matters
• Train and develop Mechanics and Associates in safe work practices and equipment operation

Budgeting, Reporting & Communication

• Assist the Facilities Manager in scheduling, budgeting, and prioritizing work orders and maintenance projects
• Track maintenance spending against budget and flag variances or emerging capital need
• Maintain accurate records of maintenance activities, work orders, inspections, and equipment status
• Keep the Facilities Manager and Director of Operations informed of all significant issues
• Act as the Facilities Manager's designee in their absence, with authority to approve routine work and make time-sensitive decisions

Compliance & Safety

• Adhere to and enforce company policy, regulatory, safety, and security procedures across the facility
• Support audits, inspections, and documentation requirements, including those of the applicable state regulatory agency
• Identify and correct safety hazards promptly, and escalate issues that require management attention

Other Job Responsibilities

Supervisory Responsibilities

This position provides direct supervision to the maintenance mechanics and janitorial staff. The Assistant Facility Manager takes an active role in hiring, onboarding, scheduling, and performance management, and makes recommendations to the Facilities Manager on hiring, terminations, and formal disciplinary actions. Final authority on these matters rests with the Facilities Manager and Human Resources.

Competency

• Treats people with respect, keeps commitments, works with integrity and ethics, and upholds organizational values
• Demonstrates reliability: consistently at work and on time, and ensures coverage during planned or unplanned absences
• Communicates clearly and proactively with direct reports, department leaders, and senior management
• Balances competing priorities and making sound decisions when acting in the Facilities Manager's absence
• Observes and enforces regulatory, safety, and security procedures
• Exercises good judgment in escalating issues that require management attention
• Coaches and develops others, and holds team members accountable to expectations

Minimum Job Requirements

• Must be 21 years of age or older and able to pass a background check
• High school diploma or general education degree (GED) required
• Minimum 4 years of experience in facilities maintenance, including at least 2 years in a lead or supervisory capacity
• HVAC experience required
• Working knowledge of plumbing systems, maintenance, and repairs
• Working knowledge of electrical systems, maintenance, and repairs
• Thorough working knowledge of facility equipment, its usage, and safety procedures
• Ability to perform basic mathematical calculations for measurements, quantities, scheduling, and budget tracking
• Ability to manage vendors, work orders, and a team across competing priorities
• Must be able to regularly stand, walk, bend, climb, and lift up to 50 lbs

Preferred Job Requirements

• Associate's degree or vocational training in facilities management, HVAC, electrical, or a related trade
• Advanced knowledge of plumbing systems, maintenance, and repairsExperience in a cannabis, food safety, or similarly regulated manufacturing environment
• Familiarity with work order management systems or CMMS software
• Familiarity with Building Management Systems (BMS) or Building Automation System (BAS) such as Facilities Explorer
• Experience managing a maintenance budget and vendor contracts
• Bilingual (English/Spanish) a plus

Physical Requirements

Activity

Frequency

Sitting

Continuously

Standing

Frequently

Walking

Frequently

Bending over

Frequently

Pushing or pulling

Frequently

Repetitive use of hands/arms

Frequently

Repetitive use of legs

Frequently

Grasping

Frequently

Eye/hand coordination

Frequently

Crawling

Occasionally

Climbing

Occasionally

Reaching overhead

Occasionally

Crouching

Occasionally

Kneeling

Occasionally

Balancing

Occasionally

Fine manipulation

Occasionally

Talking

Continuously

Hearing

Continuously

Visual acuity

Continuously

Subject to noise

Continuously

Lifting 10 lbs. or less

Frequently

Lifting 11 to 25 lbs.

Frequently

Lifting 26 to 50 lbs.

Frequently

Lifting 51 to 75 lbs.

Occasionally

Lifting 76 to 100 lbs.

Occasionally

Lifting over 100 lbs.

Not applicable

Carrying 10 lbs. or less

Continuously

Carrying 11 to 25 lbs.

Frequently

Carrying 26 to 50 lbs.

Occasionally

Carrying 51 to 75 lbs.

Occasionally

Carrying over 75 lbs.

Not applicable

Work Environment

This position performs duties in a manufacturing/food safety setting, including indoor mechanical areas and outdoor grounds, and may require work in varying weather conditions and after-hours response.

EEO Statement

Ascend Wellness Holdings, LLC and its subsidiaries is an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring / hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law