Youth Program Adminstrator

Department:

KidSpirit

Special Instructions to Applicants:

Job Description:

Program Accountability and Operations (65%)

• Assist with the creation, editing, updating and maintenance of program projects and reports; maintain a variety of schedules.
• Attending orientations, meetings, and in-service training.
• Completing and submitting appropriate documents as needed (incident/accident reports, monthly timesheets, lesson plans, etc.)
• Using information technology to assist with maintaining systems or database security.
• Double checking attendance and entering it into the information system, double checking all processes are being done in WRIKE, monitoring emails, radios and answering phones.
• Perform data entry functions which may include personal information.
• Processing financial transactions (cash, check and credit card payments) and making cash deposits.
• Maintain equipment and supplies inventory.
• Administer first aid and activate emergency action steps if medical attention is required. May care for sick/injured students including handling medications.
• Follow emergency action procedures and documentation tasks (phone, radio, in person).

Communication, Paperwork & Record Keeping (5%)

• Maintain clear, timely communication with coworkers and supervisors, including responding promptly to emails and phone calls.
• Complete necessary paperwork, attendance sheets, and documentation with accuracy and attention to detail.
• Collaborate with team members to support smooth program operations.

Safety, First Aid & Documentation (10%)

• Monitor participant safety at all times and administer first aid when necessary.
• Initiate emergency action procedures appropriately and calmly.
• Accurately complete incident, accident, and behavioral reports as required.
• Use sound judgment to assess situations, respond appropriately, and communicate effectively with supervisors and families.

Training, Meetings & Professional Development (10%)

• Attend required orientation sessions, program meetings, and in‑service training.
• Review and comply with all program policies, procedures, and activity guidelines.
• Actively pursue opportunities for career growth and skill development through training and feedback.

Equipment & Supplies Management (5%)

• Check out, request, and properly use equipment and supplies for activities.
• Maintain and organize the equipment area before clocking out each day.
• Report equipment needs, safety concerns, and supply issues to supervisors.

Program Promotion & Family Engagement (5%)

• Communicate effectively with parents regarding participant progress and development.
• Promote KidSpirit programs including recreational classes, camps, ACES, and special events.
• Serve as a positive ambassador for the program, using strong interpersonal communication skills.

Other Duties

• Carry out additional responsibilities as requested by supervisors to support program success and team functioning.
• May require lifting of 35lbs.

Qualifications:

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
• High School student: Regularly enrolled in a high school or participating in a home-schooling program
• Undergraduate and post-baccalaureate student: 6 credit hours per term
• Undergraduate international student: 12 credit hours per term*
• Graduate student officially admitted to Graduate School: 5 credit hours per term
• Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications:

• Current, valid First Aid certification by the start of programming.
• Recognizing and Reporting Child Abuse and Neglect (RRCAN) certification by start of programming.
• Introduction to Child Care Health & Safety certification by start of programming.
• Fundamentals of Learning.

Working Conditions/Schedule:

Salary Range:

15.55 - 22.50

Anticipated Start Date:

2026-09-14

Anticipated End Date: