Administrative Assistant

Responsibilities:

• Provide administrative support to department managers
• Coordinate meetings, luncheons and engagements
• Generate correspondences from notes or verbal communications
• Schedule and arrange travel
• Organize and maintain files, correspondence, records and other documents.
• Serve as back-up to other department administrators as needed
• Office Management, to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance.
• Conduct basic research for projects
• Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival and distributing appropriate PPE for their visit.
• Maintains security, by following procedures, specifically ITAR, in issuing visitor badges
• Assist the finance department in accounts payable entry, receivables posting and vendor statement reconciliation
• Answers multi-phone line system for the facility
• Receive and sort mail; gather and mail all outgoing mail
• Maintains safe and clean work environment; maintaining compliance with established policies and procedures
• Perform other duties as assigned by supervision.