Jobs in the United States

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Added 2 mins ago
HA
Part-Time HR Operations Coordinator- 20 hours
HOUSTON AREA WOMENS CENTER
HOUSTON, TX
- $19 USD / hour
- Part-time
As the Part-Time HR Operations Coordinator you will undertake a variety of administrative HR duties for the Director of Human Resources. This role will support the HR Operations Coordinator…
Added 3 mins ago
DC
Human Resources Benefits and Leave Specialist ($47,941+)
Dorchester County Public Schools
CAMBRIDGE, MD
- From $47,941 USD / year
Coordinates Sick Leave Bank matters and disability-related benefits or retirement processes with appropriate program administrators.
Added 3 mins ago
Family Resource/Youth Services Center Coordinator
Campbell County Schools
Cold Spring, KY
TITLE: FAMILY RESOURCE/YOUTH SERVICES CENTER COORDINATOR
Added 3 mins ago
Long Term Substitute: Finance Manager (0.42 FTE)
Framingham Public Schools
Framingham, MA
The Finance Manager provides essential operational assistance and financial leadership to the Department of Special Education and the Office of Finance & Operations. This role oversees…
Added 3 mins ago
Teacher, K-6/ (26-27) EOY
Charlotte-Mecklenburg Schools
Charlotte, NC
Act as test administrator for the North Carolina Test Program and fulfills requirements as designated in the North Carolina School Test Coordinator’s Handbook, the Proctor’s Guide for the…
Added 4 mins ago
Dayspring Angeline ESE Teacher
Dayspring Academy
Land O'Lakes, FL
Provides leadership and support services to in-school staffing participants and school problem solving teams.
Added 4 mins ago
Occupational Therapist Assistant / COTA
Rehab Without Walls Neuro Rehabilitation
SAN ANTONIO, TX
Designing and adapting equipment for working and living environments, including fabricating assistive devices to improve participation in the program and/or community
Added 6 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
The DaVinci Specialist is a dedicated program execution & clinical education partner for hospitals running a da Vinci robotic surgery program. Based on its expertise, this role focuses on…
Added 7 mins ago
SO
Program Coordinator EDGEFIELD/SALUDA/MCCORMICK - 61160046
State of South Carolina
Edgefield, SC
- $46,206 to $62,322 USD / year
Program Coordinator I: Under limited supervision, responsible for casework, court preparation and court attendance for cases in which there is no volunteer Guardian ad Litem appointed. Must…
Added 7 mins ago
AS
Alumni Programs Coordinator
ALABAMA STATE UNIVERSITY
Montgomery, AL
- $41,000 to $44,000 USD / year
The Alumni Programs Coordinator provides programmatic, administrative, event, and constituent-engagement support for Alabama State University's Alumni Relations program. Reporting to the…
Added 8 mins ago
Processing Coordinator, Admissions Office
University of Delaware
Newark, DE
Under the general direction of the Assistant Director of Undergraduate Admission Operations, the Processing Coordinator provides leadership and oversight for critical admissions systems,…
Added 8 mins ago
Adult Education Program Coordinator/Instructor
New London Local School District
New London, OH
The Adult Education Program Coordinator & Instructor provides leadership, coordination, and direct instructional support for the New London Local Schools GED Prep Program
Added 12 mins ago
Asset Protection Coordinator
Pennsylvania CVS Pharmacy, L.L.C.
Drexel Hill, PA
The purpose of the Asset Protection Coordinator (APC) is to improve the retail customer experience and mitigate company losses to external theft in their assigned store. This position…
Added 12 mins ago
Clinical Nurse Manager, RN, in office M-F, 8:30-5:00
Concierge Home Care
Port Orange, FL
As a Clinical Care Coordinator, you will use your clinical knowledge, home health experience, and leadership skills to support the clinicians providing care in the community.
Added 14 mins ago
Nurse Scheduler QMA
Welcome! (All Jobs)
Fort Wayne, IN
The Nursing Schedule Coordinator is a key team member that is responsible for the overall assurances of appropriate staffing levels are met at all times.
Added 15 mins ago
EHS Performance Coordinator
HEARTLAND FABRICATION LLC
Brownsville, PA
The EHS Coordinator plays a strategic role in developing and executing EHS performance programs at Heartland Fabrication, LLC. This role collaborates closely with employees, production…
Added 15 mins ago
Assistant Director, Medical Assets
University of Arkansas for Medical Sciences
Remote, United States
The Assistant Director of Medical Assets provides leadership for the strategic planning, capital budgeting, procurement, and lifecycle management of medical equipment and technology across…
Added 16 mins ago
EI
Copy Of Lead Community Services Director (LCSD)
EON, Inc.
New Ulm, MN
- $82,000 USD / year
…AD&D, Long-Term Disability, 401(K), and an Employee Assistance…
Added 16 mins ago
AC
Part Time Administrative Assistant
Aston Carter
Henrico, VA
- $25 to $28 USD / hour
- Part-time
Act as an office coordinator, ensuring common areas are organized and office procedures are followed.
Added 16 mins ago
Group Lead
Jeld-Wen Inc.
Grand Rapids, MI
Under direct supervision, the Group Lead positions may perform repetitive, but more specialized tasks and leadership roles of increased responsibility in production support operations using…
Added 17 mins ago
Social Work (Program Coordinator)
Veterans Affairs, Veterans Health Administration
Fredericksburg, VA
Added 17 mins ago
Nutrition Care Coordinator
Option Care Health
Richmond, VA
…and chronic conditions in all 50 states. Through our clinical leadership, expertise and national scale, Option Care Health is re-imagining the infusion care experience for patients,…
Added 20 mins ago
Inside Sales Coordinator
Optimax Systems Inc.
Ontario, NY
This role collaborates across Sales, Sales Engineering, Contracts, Program Management, Production Planning, Engineering, Manufacturing, Quality, Shipping, Accounting and other teams. The…
Added 23 mins ago
HC
Care Coordinator - ARCh Program
Howard Center
South Burlington, VT
- From $23.45 USD / hour
Employee referral program with financial payment
Added 23 mins ago
ED Flow Coordinator, Nights
Piedmont Healthcare Inc.
Macon, GA
The Emergency Department (ED) Patient Flow Coordinator position is responsible for the overall movement of patients through the ED in a safe and efficient manner. This position will…

Optimax Systems Inc.

Inside Sales Coordinator

Ontario, NY, United States

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Job details

Posting language: English

Original job description

• •

• • Inside Sales Coordinator A-SHIFT: (7:00am-3:30pm) Minimum 40 hrs/week; overtime as needed

Optimax is experiencing exciting growth and expanding our team! We are seeking an Inside Sales Coordinator who enjoys organizing complex information, helping customers, and coordinating work across multiple teams. This role offers the opportunity to learn a highly technical business, contribute directly to customer success, and build strengths in communication, judgment, and commercial operations.

A unique corporate culture combined with a dynamic work environment:

At Optimax, we build lenses that power cutting-edge technologies in aerospace, defense, and consumer electronics. Our optics help shape breakthroughs that benefit humanity and protect our freedom. We offer a dynamic and collaborative work environment where innovation and teamwork thrive. We are looking for motivated individuals who are eager to learn, grow, and contribute to impactful projects.

Job Summary and Essential Job Duties:

The Inside Sales Coordinator helps maintain positive relationships between customers and Optimax by keeping information accurate, communication clear, and work moving to the right people. The role serves as a primary customer contact for administrative coordination related to inquiries, quotes, orders, changes, and status updates. Success requires more than following procedures: the Inside Sales Coordinator must recognize what information is needed, understand who owns decision making responsibilities, identify risk or urgency, and know when to act, verify, or ask for help. This role collaborates across Sales, Sales Engineering, Contracts, Program Management, Production Planning, Engineering, Manufacturing, Quality, Shipping, Accounting and other teams. The Inside Sales Coordinator owns reliable administrative execution and communication flow while appropriately involving others for technical, commercial, contractual, planning, quality, or leadership decisions.

Through On the Job Training (OJT), the Inside Sales Coordinator will:

Build responsive, trust-based customer relationships through clear, reliable communication.
Assess customer inquiries; identify missing, unclear, conflicting, or urgent information and route requests to the appropriate owner.
Maintain accurate RFQ, quote, customer, and order records; process routine quotes and orders within established procedures and approvals.
Prepare customer communications and verify quote or order status with the appropriate internal source before making commitments.
Track requests through handoff and resolution, coordinating across functions to support customer commitments and accurate execution.
Anticipate routine information needs and help improve communication, workflows, documentation, and system use.
Protect confidential information and comply with contract, export-control, and business-record requirements.
Adapt to changing priorities while maintaining accuracy, follow-through, and constructive working relationships.
Act independently when requests are routine, complete, documented, and within assigned authority.
Escalate decisions involving technical interpretation, pricing, contracts, delivery commitments, quality, or customer strategy; does not guess or make unconfirmed commitments.
May represent Optimax at customer meetings, visits, trade shows, or conferences.

Preferred Qualifications:

Associate degree in Business Administration, Communications, Customer Service, Supply Chain, or a related field; equivalent education and experience will be considered.
Experience supporting customers or coordinating work in a technical, manufacturing, regulated, or business-to-business environment.
Experience using an ERP, CRM, quoting, order-management, or database system.

Minimum Requirements:

Demonstrated ability to communicate clearly and professionally in writing, by phone, virtually, and in person.
Demonstrated attention to detail and the ability to verify information before moving work forward.
Ability to organize multiple requests, maintain follow-through, and reset priorities as new information becomes available.
Ability to learn technical services, business workflows, terminology, and new software systems through instruction, observation, practice, and feedback.
Sound judgment: recognizes when information is incomplete, when a request is outside routine expectations, and when to seek guidance.
Ability to work both independently and collaboratively within defined responsibilities and decision boundaries.
Ability to remain professional and constructive when priorities change, customers are frustrated, or time-sensitive issues arise.
Ability to identify patterns, ask useful questions, and solve routine problems without making unsupported assumptions.
Proficiency with Microsoft Office applications, including Outlook, Teams, Word, and Excel; ability to learn FileMaker, Epicor, HubSpot, customer portals, and other developing systems.
Ability to handle sensitive and confidential customer and business information appropriately.

Compensation & Benefits:

Optimax offers competitive compensation based on experience and a comprehensive benefits package, including:

Bonus: 25% Monthly Profit Sharing
Tuition Assistance: Support for continuing education
Health Insurance: Medical, Dental, and Vision options
401(k): Retirement plan with employer match
Paid Time Off: Generous vacation and paid holidays
Other Benefits: Life Insurance, Disability Insurance, Health Savings Account (HSA)

ITAR Compliance:

Employment at Optimax Systems, Inc. is subject to export control compliance requirements, including the International Traffic in Arms Regulations (ITAR) issued by the United States Department of State, Department of Defense Trade Controls, and the Export Administration Regulations. Learn more about the ITAR here. To meet export control compliance requirements for this position, an applicant must be a “U.S. Person” as defined by applicable regulations or be eligible to obtain the required authorizations from the U.S. Department of State. “U.S. Person” includes a U.S. Citizen, lawful permanent resident, refugee, or asylee.

Equal Opportunity Employer:

Optimax is committed to offering equal opportunity for all candidates. We encourage you to apply regardless of background, race, religion, gender, sexual orientation, age, disability, veteran status, or any other protected characteristic. Optimax will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you require an accommodation to apply for this position, please contact our Human Resources team at 585-265-1020.

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