Office Services Coordinator

Location: 10913 S River Front Parkway, South Jordan, UT 84095 Schedule: 8:30AM-5PM M-F

Who is OOCL?

OOCL is one of the world's largest integrated international container transportation, logistics and terminal companies. As one of Hong Kong's most recognized global brands, OOCL provides customers with fully integrated logistics and containerized transportation services, with a network that encompasses Asia, Europe, the Americas, Africa, and Australasia. This role is a part of the North America Group (NAG) region within the NAG HQ office located in Utah.

The Role

The Office Services Coordinator provides hands-on support for the daily operation, safety, security, and presentation of the South Jordan office. This role serves as a key onsite resource for employees, visitors, vendors, and building management, resolves workplace service requests, and helps ensure office services are delivered professionally and consistently.

Responsibilities:

Front Office, Visitors, Mail and Deliveries

• Manage front office operations and receive employees, visitors, vendors, couriers, mail, packages, and deliveries professionally and in accordance with company security and access procedures.
• Maintain a welcoming, organized, presentable, and secure environment for employees and guests, including shared workspaces, conference rooms, and break areas.

Facilities and Workplace Services

• Serve as the first point of contact for employee facility and workplace service requests, coordinating resolution of lighting, HVAC, furniture, equipment, housekeeping, supply, and general maintenance concerns.
• Monitor office supplies and workplace inventory; coordinate replenishment, equipment repairs, and readiness of workstations and shared spaces.

Building, Vendor and Access Coordination

• Coordinate with property management, janitorial, maintenance, equipment, and other service providers regarding scheduling, onsite access, routine service, repairs, and follow-up; monitor service delivery and escalate performance concerns as needed.
• Administer employee and visitor access credentials, keys, and badge records, including issuance, replacement, and deactivation in accordance with security requirements.

Safety, Events and Administrative Support

• Support office security, emergency preparedness, safety exercises, workplace inspections, and maintenance of safety supplies and related records.
• Support employee events, meetings, meals, travel arrangements, office projects, moves, and other administrative or workplace service needs.
• Track service records, vendor documentation, invoices, and office logs accurately and provide status updates to Office Services leadership.

Qualifications:

• Bachelor's degree preferred; equivalent relevant experience may be considered.
• Minimum 2-3 years of experience in office services, facilities support, workplace operations, corporate administration, front office operations, shipping/receiving, or a related environment.
• Experience coordinating vendors, building services, workplace requests, access credentials, mail, packages, supplies, and office equipment preferred.
• Strong customer service, organization, follow-up, communication, and problem-solving skills.
• Ability to prioritize multiple requests, follow established procedures, maintain accurate records, and escalate concerns appropriately.
• Proficiency in Microsoft Word, Excel, and Outlook, with the ability to learn workplace, security, procurement, and financial systems.
• Ability to work independently onsite and perform the physical activities required for office operations, including walking, bending, kneeling, moving supplies, and lifting up to 25-50 pounds as needed.
• Ability to support occasional extended hours for office projects, events, or emergencies.

OOCL Benefits All full-time employees enjoy these outstanding benefits, while in a safe, friendly, clean, business casual office environment. Benefits include:

• Medical & Dental premiums 100% company paid
• Optional Vision Insurance
• 401(k) Retirement Plan + Pension Plan
• Paid Personal Days in addition to PTO + Separate Paid Sick Time Off
• Major Holidays Paid
• Tuition Assistance after 12 months
• Employee Assistance Program
• Excellent Growth and Advancement Opportunities
• Referral bonus

All employment is contingent upon the successful completion of a background check.

OOCL is an Equal Opportunity Employer and offers a diverse, inclusive, and equitable work environment. OOCL does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. For more information, we encourage you to visit us at www.oocl.com.