Facilities Coordinator

The Facilities Coordinator provides administrative and compliance support to the Director of Plant Operations and assists with accreditation preparedness and life safety organization. This role helps ensure facilities operations meet regulatory and accreditation standards while supporting day-to-day departmental functions.

Key Responsibilities

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• Provide administrative support including scheduling, correspondence, record management, and meeting coordination
• Serve as a departmental point of contact and assist with vendor communication and documentation
• Support accreditation and regulatory preparedness (e.g., DNV, CMS, NYSDOH)
• Maintain accreditation, life safety, and compliance documentation in a survey-ready state
• Assist with tracking inspections, testing, fire drills, safety rounds, and corrective action plans
• Support life safety documentation, including fire safety and Interim Life Safety Measures (ILSMs)
• Collaborate with internal departments on safety and compliance initiatives
• Assist with purchasing, invoice tracking, budget documentation, and expense reconciliation as assigned.

Qualifications

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• Associate degree or equivalent experience required
• 2+ years of administrative experience; healthcare or facilities experience preferred
• Experience with accreditation, life safety, or regulatory compliance strongly preferred
• Strong organizational, communication, and computer skills (Microsoft Office)
• Ability to manage multiple priorities and maintain confidentiality

Work Environment

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• Office-based with occasional facility rounds and participation in inspections or drills

Physical Requirements:

• Periods of prolonged sitting with occasional periods of walking and or standing
• Ability to lift light loads up to 25 lbs

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