Counseling Administrator - Secondary
Position Summary:
The District Counseling Administrator (Secondary) provides strategic oversight and mentorship to middle and high school counselors. This role ensures consistent implementation of college and career readiness programming, graduation pathway compliance, and the delivery of Tiered behavioral health interventions for adolescent students.
Essential Duties:
- Great Teaching & Learning (Instructional Infrastructure):
- Provide specialized professional development to secondary counselors on ICAP (Individual Career Academic Plan) implementation, graduation requirements, and post-secondary planning.
- Mentor site-level counselors in conflict resolution, academic scheduling strategies, and the integration of social-emotional learning into secondary classroom curricula.
- Analyze district-wide outcome data to identify and address achievement, attendance, and opportunity gaps, ensuring equitable access to college and career readiness programming.
- Assist in developing systems to track and monitor post-secondary success metrics, including FAFSA completion, concurrent enrollment, and graduation pathways.
- Assist in developing and leading professional development to support counseling strategies and initiatives.
- Support school counselors in utilizing data to drive student support strategies.
- Great People (Talent Management):
- Coordinate counselor/teacher; counselor/parent; and any other scheduled conference or team meetings.
- Ensures the support of District Counselors for District Counseling initiatives and compliance with tracking data.
- Provide support for development of District and Site level comprehensive counseling frameworks and plans.
- Assist in mentoring and supporting school counselors through monthly meetings designed to ensure the successful implementation of a school counseling program that aligns with American School Counselor Association (ASCA) standards. Facilitate monthly collaboration meetings with site counselors to promote consistency and continuous improvement.
- Assist in monitoring state and national issues and trends related to mental health, academic, career, and social domains, and assist in providing professional development to educate staff.
- Assist in providing individual training and onboarding support for newly assigned or hired counselors to ensure consistent processes across the district.
- Coordinate with the Director of Mental Health to foster professional growth through training in trauma-informed practices, suicide prevention, and support for at-risk students.
- Assist in providing updates to school sites regarding legislation related to graduation requirements or changes to Oklahoma Higher Learning Access Program (OK Promise).
- Great Culture (Systems Leaders):
- Facilitate monthly collaborative meetings for secondary counselors to promote consistency in college counseling, trauma-informed crisis response, and suicide prevention planning.
- Oversee the utilization of the student information system for scheduling and enrollment integrity. Ensure compliance with OK Promise, FAFSA, and career technology partnerships at the site level.
- Ensure and monitor all School Counselors have the required structures in place to meet students Tier 1-3 MTSS needs, including completing master schedules and student schedules in time for appropriate service delivery.
- Helps to plan, monitor and support Counselors to ensure parent/family outreach is targeted and successful.
- Ensure follow-up with families who have not been contacted or reached, and implement strategies to strengthen family communication and engagement based on the data.
- Strengthen collaboration with families, community organizations, and mental health providers.
- Ensure consistent implementation of crisis intervention, suicide prevention, and postvention protocols.
- Promote inclusive and transparent systems to support the holistic development of all students.
- Represent OKCPS in local, state, and national forums to remain current in the fields of mental health, counseling, and career readiness.
- Maintain high levels of communication with site leaders to ensure alignment with district goals and emerging needs.
- Great Systems (Support & Accountability):
- Respond to inquiries and provide assistance to staff, students and the public; schedule counseling appointments; answer telephone calls and provide information and assistance to callers, visitors, staff and students.
- Prepare all routine correspondence as requested by the guidance department and/or administration.
- Support Counselors in communicating effectively with students and families regarding individualized academic plans, including strategies for getting students back on track and opportunities for gifted enrichment.
- Oversee and support Counselors in maintaining and updating all office files (ex. credit checks) and a master calendar for guidance counselors.
- Assist in developing systems for processing student grade report data and maintaining accurate student/staff schedules.
- Assist counselors with the process of monitoring student grades and submitting grade change requests; notify teachers, counselors and parents of academic issues.
- Assist in maintaining and updating all office files and a master calendar for guidance counselors and other coordinators.
- Assist building administrators and guidance staff in processing forms, surveys, and other data as appropriate.
- Perform other duties as assigned.
Job Specifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.
Minimum Qualifications (Knowledge, Skills and/or Abilities):
- Master’s Degree in School Counseling, Educational Leadership, or a related field required.
- Current Oklahoma School Counselor certification.
- 3+ years of experience in elementary school counseling, educational administration, or related leadership roles.
- Strong knowledge of elementary legislation and policies, elementary child development, SEL frameworks, MTSS/PBIS structures, and child protection policies.
- Knowledge and experience working with computer hardware and software applications (Microsoft Office Suite) required.
- Flexibility, initiative, and excellent organizational skills.
Physical/Mental Requirements:
- Able to sit and/or stand for extended periods of time.
- Exhibit manual dexterity to enter data into a computer.
- Ability to see and read a computer screen and printed material with or without vision aids.
- Hear and understand speech at normal classroom levels, outdoors and on the telephone.
- Speak in audible tones so that others may understand clearly in normal classrooms, outdoors and on the telephone.
- Physical agility, able to bend, stoop, sit on the floor, climb stairs, walk and reach.
- Ability to lift, push, pull up to 25 pounds.
Work Environment:
- Frequent use of personal vehicle for travel within and outside the district to meetings with community partners, advisory board meetings, trainings, outreach and engagement events, and other community-based meetings that are needed to ensure the success of the grant.
- Office duties will be performed in a well-lighted, climate-controlled environment.
- Will require time in office, as well as external meeting locations with community partners or schools throughout the OKC metro area.
- Must maintain a consistent daily in-office presence during designated work hours and remain available to respond to school-site needs requiring in-person support.
- Able to bend and stoop, lift 25lbs, stand and/or sit for extended periods of time.
Reports To: Director of Counseling FLSA Status: Exempt Compensation: 904 (Salary determined by experience.) Work Days: 242 FTE: 1.0 (8 hours per day)
This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.
