Lead Administrative Support Assistant

Are you a passionate support professional looking for a great opportunity with even better benefits? If you enjoy providing high-quality support in a fast-paced environment, we would love to speak with you!

As a Lead Administrative Support Assistant, you will have the opportunity to build for a stronger tomorrow by applying your diverse background, education, and work experiences as liaison for a variety of high-impact support functions and services for the Division of Facilities Management, Design, and Construction (FMDC).

You will be a high-value contributor to our organizational culture and support the mission and vision of FMDC. Every day is an opportunity to make an impact on the future, your community, and the State of Missouri!

This position has potential for long-term career growth! It is classified as a Lead Administrative Support Assistant (click to learn more).

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• Prioritize excellent service for a wide and diverse network of internal and external stakeholders, including but not limited to internal teams, state agencies, state officials, contractors, and the public.
• Establish and maintain filing and record systems utilizing a variety of software applications such as Microsoft Office suite, Adobe, SharePoint, Smartsheet, shared drives, and other programs.
• Oversee and ensure the accurate and timely preparation, review, processing, and archiving of a variety of fiscal, personnel, accounting, purchasing, and/or related documents.
• Oversee and manage the water testing program, including the requisitioning of supplies and tools, scheduling of testing, documentation of results, and communication to all stakeholders.
• Serve as the primary liaison for a variety of support-related functions, such as ensuring documentation and compliance with regulatory and programmatic requirements, coordinating progress meetings, and organizing status reports.
• Coordinate with suppliers, contractors, vendors, and team members to arrange meetings, schedule services, and order supplies, equipment, tools, and more.
• Oversee and ensure the accurate and timely preparation, review, processing, and archiving of a variety of fiscal, personnel, accounting, purchasing, and/or related documents.
• Operate under general supervision to carry out assigned responsibilities independently within established guidelines and procedures.
• Assist with special projects and other duties as assigned.
• Ability to communicate, collaborate, and operate with integrity in a manner that inspires trust and builds positive rapport with a diverse group of stakeholders and the public.
• Strong interpersonal, verbal, and written communication skills.
• Excellent time management, organizational, and planning capabilities in a fast-paced environment with changing priorities.
• Ability to prioritize and execute work independently with minimal supervision with a high level of discretion when dealing with sensitive/confidential information.
• Computer software knowledge in Microsoft Word, Excel, and Outlook.
• Six or more months of experience in office support work, and possession of a high school diploma or proof of high school equivalency. (Substitutions may be allowed.)
• Excellent attendance, work ethic, attention to detail, and critical thinking skills.
• Possess and maintain a valid driver’s license from Missouri or from an adjacent state if you reside outside of Missouri.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.

Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

OARecruiters@oa.mo.gov