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HC
Administrative Assistant
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ABC Academy Clinic Admissions Associate
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NYU Langone Medical Center

Program Associate

New York, NY, United States

$43,656.26 to $57,876 USD / year · Full-time

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Job details

Pay: $43,656.26 to $57,876 USD / year
Job type: Full-time
Experience: Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

Job ID: 1168660_RR00126135

Facility: NYU Langone Medical Center

Position Type: Full-Time/Regular

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health (http://nyulangone.org) , the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

For more information, go to med.nyu.edu , and interact with us on LinkedIn (https://www.linkedin.com/company/nyulangonehealth/?viewAsMember=true) , Glassdoor (https://www.glassdoor.com/Reviews/NYU-Langone-Health-Reviews-E121521.htm) , Indeed (https://www.indeed.com/cmp/Nyu-Langone-Health/reviews) , Facebook (https://facebook.com/NYUSchoolofMedicine) , X (https://x.com/nyuschoolofmed) and Instagram (https://instagram.com/nyuschoolofmed) .

Position Summary:

We have an exciting opportunity to join our team as a Program Associate.

The Center for Safe and Effective Trauma Treatment (CSETT) a center of the National Child Traumatic Stress Network (NCTSN) for advancing trauma-informed care in the nations child services systems - seeks a Program Associate to assist with project management, data coordination, and the programmatic needs for several projects supported by the center, involving the dissemination, implementation, and evaluation of trauma-informed services, interventions, and training vehicles supported by the CSETT. The CSETT is a program within the Trauma Systems Therapy Training Center (TST TC) within the Department of Child & Adolescent Psychiatry at the NYU Grossman School of Medicine. The TST TC is the main center for the dissemination of the treatment model, Trauma Systems Therapy, in the world.

The Program Associate will work closely with the Project Coordinator to support overall program goals under the center directors leadership, including coordinating communications and meetings between internal and external investigators and staff, meeting preparation, grant reporting, assistance preparing for trainings and evaluating their impact, and assisting in the development of promotional materials, and social media approaches to enhance awareness of CSETT and TST TC programs. They will be responsible for programmatic support and coordination of daily activities to support work specific grant awards supported by the center. The individual is expected to aid in the data collection and reporting to meet grant compliance.

Job Responsibilities:

Participates in the editing and proofing of annual grant reports, grant proposals, and manuscripts for publication and recommends modifications.
Organizes and maintains fidelity tracking tools and protocols.
Contributes to the preparation of articles on research outcomes and progress and to the submission of same for publication.
Generate detailed minutes during meetings.
Write and distribute email correspondence memos, forms, documents.
Assist in the preparation of regularly scheduled reports.
Assist in data collection and cleaning for pre and post-test surveying.
Update and maintain e-filing system in OneDrive.
Update and maintain office policies and procedures.
Update and maintain contact lists.
Prepares figures and diagrams for presentations.
Communicates results and collaborates with other professionals on the team.
Responds to challenges and participates in exchanges of ideas to advance the capability of the center.
Communications with agencies being trained
Assist in the preparation of training materials
Assist in the development of promotional materials, including social media engagement
Prepares figures and diagrams for presentations.
Reads and understands relevant clinical and scientific literature.
Reports daily to the program coordinator, who would supervise and assign tasks and hold check-in meetings.

Minimum Qualifications:

To qualify you must have a Associates' Degree is required. Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience. Effective Oral, written communication and interpersonal skills. Computer Skills -Working knowledge in the use of Microsoft Office Word, Excel, Power point and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft. Ability to type at a speed of at least 45 net words per minutes.Knowledge of standard office practices. Ability to multi-task while paying attention to details. Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.

Preferred Qualifications:

Bachelors degree or equivalent in biomedical sciences, social sciences, health care administration, or related field or an equivalent combination of education and relevant experience.
Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications.
Effective oral, written, communication, interpersonal skills.
Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently.
Time management skills and ability to work well under pressure.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf) .

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $43,656.26 - $57,876.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here (https://cdn-static.findly.com/wp-content/uploads/sites/290/2017/04/pay-transp_formattedESQA508c.pdf)

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More about this job

Skills

Project management
Leadership
Reporting
Regulatory compliance
Editing
Research
Cleaning
Surveying
Presentation skills
Communication skills
Interpersonal skills
Computer skills
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Access
Office equipment
Biomedical science
Social sciences
Microsoft Outlook
Time management

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