Jobs in the United States

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Maintenance Technician
GPAC
Oregon, WI
- $30 to $40 USD / hour
This is a great opportunity for a maintenance professional who enjoys working with automation, robotics, and newer technology. The facility is continuing to invest in automation and…
Added 11 mins ago
Sr Quality Technician
Lovejoy Curtis LLC
Lebanon, NH
High School diploma or GED required; Associate degree or technical certificate in Manufacturing, Engineering technology, or related field preferred.
Added 15 mins ago
Associate Patient Care Coordinator - Primary Care
Providence St. Joseph Health
Seattle, WA
An Associate Patient Care Coordinator provides various receptionist and skilled clerical duties to support the department. This position is responsible for scheduling patients, obtaining…
Added 15 mins ago
Executive Rewards Consulting Associate
Marsh & McLennan
Seattle, WA
As an Executive Rewards Consulting Associate, you will work closely with clients to support the design and implementation of executive compensation programs that align with their business…
Added 26 mins ago
Project ICT Designer
Stantec
Albuquerque, NM · Denver, CO · Chandler, AZ
An associate's degree or technical school diploma/certificate in an Engineering Technology program, Electrical Engineering, Telecommunications Engineering or a related program, with a…
Added 26 mins ago
LC
FT Sales Associate
LOVESAC COMPANY
Monterery, CA
- $18.59 to $20.69 USD / hour
Able to effectively utilize technology for sales and customer support including demonstrating products, assisting customers and utilizing internal CRM systems to enhance customer experience…
Added 36 mins ago
SR
Associate, Healthcare Compensation Valuation - Valuation Advisory
Stout Risius Ross, LLC
Denver, CO
- $74,000 to $135,000 USD / year
As an Associate in Stout’s healthcare-focused practice, you will support the delivery of compensation valuation analyses and advisory services for healthcare organizations nationwide. You…
Added 50 mins ago
Retail Warehouse Associate
Best Buy
Lakewood, CA
As a Retail Warehouse Associate, you’ll help us create great shopping experiences by keeping our sales floor stocked and preparing online orders to be shipped to customers’ homes. This…
Added 50 mins ago
Retail Sales Associate
Best Buy
Lakewood, CA
As a Retail Sales Associate, you’ll be the face of Best Buy for customers who visits our stores. We’ll train you with the skills and knowledge you need to confidently recommend the right…
Added 53 mins ago
RH
Accounts Receivable Specialist
Robert Half
San Ramon, CA
- $80,000 to $100,000 USD / year
Perform accounts receivable reconciliations against the general ledger and provide support for month-end close activities and audit requests.
Added 59 mins ago
Sales Lead (LOFT Store _ Dallas, TX)
Premium Brands Opco LLC
Store 1928-The Shops at Park Lane-ANN-Dallas, TX
…personalized customer experiences and providing guidance and support to associates. You have a direct impact on both the customer experience and the associate experience. You'll collaborate…
Added 59 mins ago
Sales Associate (LOFT Store _ Dallas, TX)
Premium Brands Opco LLC
Store 1928-The Shops at Park Lane-ANN-Dallas, TX
As a Sales Associate, you are the ultimate brand ambassador. You create authentic connections with customers and guide their shopping journey by offering personalized styling…
Added 1 hour ago
BIM COORDINATOR
Kingspan Insulated Panels - Open
Deland, FL
…organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to…
Added 1 hour ago
BIM COORDINATOR
All Kingspan and Affiliate Companies
Deland, FL
…organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to…
Added 1 hour ago
BI
Ladies Sales Associate - Part Time - SouthPark Mall
Belk, Inc.
Charlotte, NC
- Part-time
The Sales Associate delivers a positive customer experience by providing excellent service through building relationships, assisting with merchandise selection, making product…
Added 1 hour ago
BI
Home Sales Associate - Full Time - SouthPark Mall
Belk, Inc.
Charlotte, NC
- Full-time
The Sales Associate delivers a positive customer experience by providing excellent service through building relationships, assisting with merchandise selection, making product…
Added 1 hour ago
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Part Time - Loader/Cart Associate - Flexible
Lowes
Salinas, CA
- $17 to $17.7 USD / hour
- Part-time
Assists customers with locating, selecting, carrying, and loading merchandise while responding promptly to customers and associate questions
Added 1 hour ago
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Full Time - Loader/Cart Associate - Opening
Lowes
Redlands, CA
- $16.9 to $17.2 USD / hour
- Full-time
Assists customers with locating, selecting, carrying, and loading merchandise while responding promptly to customers and associate questions
Added 1 hour ago
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Part Time - Fulfillment Associate - Flexible
Lowes
Sunnyvale, CA
- $19.5 to $20.55 USD / hour
- Part-time
Support inventory accuracy by using the Orders App, maintaining SIMS compliance, and partnering with leadership to resolve short picks.
Added 1 hour ago
Staff Regulatory Affairs Specialist
BD (Becton, Dickinson and Company)
Franklin Lakes, NJ
BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all…
Added 1 hour ago
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(USA) Freight Flow Associate/Overnight (Saturday & Sunday required)
Walmart
Freehold, NJ
- $21 to $29 USD / hour
…member and identifying member needs providing guidance and support to members regarding selfservice technology assisting members with purchasing decisions locating merchandise resolving…
Added 1 hour ago
Associate Director, PV Operations, PV Center of Excellence
Moderna Services, Inc.
Princeton, NJ
Moderna is seeking an Associate Director, PV Operations, PV Center of Excellence, responsible for supporting Moderna's Pharmacovigilance Quality Management System through oversight of…
Added 1 hour ago
Retail Sales Associate
Best Buy
Round Rock, TX
As a Retail Sales Associate, you’ll be the face of Best Buy for customers who visits our stores. We’ll train you with the skills and knowledge you need to confidently recommend the right…
Added 1 hour ago
CP
Counter Associate
Crosstown Plumbing
East Orange, NJ
- $23 to $28 USD / hour
…Orange, NJ. We are hiring a dependable, friendly counter sales associate to join our expanding team! This role is responsible for assisting customers and clients with the sales process by…
Added 1 hour ago
Senior Manager, HR Technology and People Operations
Versant Health
NY
We are seeking a Senior Manager, HR Technology & People Operations to provide strategic and operational leadership across our HR technology ecosystem and key People Operations functions.

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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