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Added just now
Software Development Manager
Midcontinent Communications
Sioux Falls, SD
Added 3 mins ago
Senior Software Support Engineer - Slinky
NVIDIA Corporation
Remote, United States
…focused on customer support, with opportunities to contribute to software development and system-level troubleshooting. You’ll help customers deploy and operate Slinky, investigate complex…
Added 11 mins ago
EC
NPI Engineering Manager
Eaton Corporation
Sumter, SC
- $113,000 to $165,000 USD / year
Eaton’s ES AMER ARS division is currently seeking a NPI Engineering Manager. Relocation assistance will be provided for candidates residing outside a 50-mile radius of Sumter, SC!
Added 28 mins ago
AE
Senior Manager - Application Security Research
American Express
Phoenix, AZ
- $123,000 to $215,250 USD / year
…to power your success. Because Amex Tech is powered by our technology, our culture, and our…
Added 39 mins ago
Aeronautical Systems Integration & Test (ASIT); Test Capability Integrator (Associate or Mid-Level)
The Boeing Company
Berkeley, MO
This position will be an ASIT technical leadership role supporting the development and integration of test assets, real-time software test environments, subsystem/system testing and…
Added 40 mins ago
Product Manager, Platform - AI & Analytics
Cardinal Health
Jefferson City, MO
+ 4-8 years of related experience, including product management, product ownership, business analysis, healthcare technology, enterprise SaaS, platform products, or software development…
Added 40 mins ago
Product Manager, Platform - Mobility Applications & Medical Consumables
Cardinal Health
Jefferson City, MO
+ 4-8 years of related experience, including product management, product ownership, business analysis, healthcare technology, enterprise SaaS, platform products, or software development…
Added 42 mins ago
EI
Editorial Project Manager
EBSCO Information Services
Jefferson City, MO
- $49,605 to $70,865 USD / year
You will be welcomed as a member of the EBSCOlearning team, working closely with product, technology, sales, and marketing colleagues. Our team enjoys the flexibility and work-life balance…
Added 57 mins ago
Pinpoint Sales Manager
Safe Haven Security Services, LLC.
Sacramento, CA
Safe Haven Security is currently seeking a dedicated Sales Branch Manager to join our organization. As a Sales Branch Manager, you will play a crucial role in the operations and growth of…
Added 57 mins ago
Pinpoint Sales Manager
Safe Haven Security Services, LLC.
Oklahoma City, OK
Safe Haven Security is currently seeking a dedicated Sales Branch Manager to join our organization. As a Sales Branch Manager, you will play a crucial role in the operations and growth of…
Added 57 mins ago
Pinpoint Sales Manager
Safe Haven Security Services, LLC.
Kansas City, MO
Safe Haven Security is currently seeking a dedicated Sales Branch Manager to join our organization. As a Sales Branch Manager, you will play a crucial role in the operations and growth of…
Added 57 mins ago
Remote Business Development Representative
Safe Haven Security Services, LLC.
North Fort Myers, FL · Flowood, MS · Shreveport, LA · Fort Lauderdale, FL · Fayetteville, AR · Rolling Meadows, IL · Lincoln, NE · Charleston, SC · Cedar Hill, TX · Charlotte, NC · Lexington, KY · Hinsdale, IL · Cincinnati, OH · Columbus, OH · Farmers Branch, TX · West Des Moines, IA · Southfield, MI · Houston, TX · Indianapolis, IN · Norfolk, VA · Louisville, KY · Atlanta, GA · Wauwatosa, WI · Minneapolis, MN · Saint Paul, MN · Nashville, TN · College Park, GA · Oklahoma City, OK · Pensacola, FL · King of Prussia, PA · Creve Coeur, MO · Tampa, FL · Chesapeake, VA · Pittsburgh, PA · Harahan, LA · Richmond, VA · Macomb, MI
As an Account Manager you will be utilizing heavy outbound prospecting efforts to partner with real estate agents across the nation, working together to secure their clients' homes and…
Added 57 mins ago
Business Development Representative
Safe Haven Security Services, LLC.
Overland Park, KS · Belton, MO · Kansas City, KS · Kansas City, MO · Olathe, KS · Independence, MO · Lenexa, KS · Lees Summit, MO
Business Development Representative (Home Security Sales)
Added 1 hour ago
IT Operations Manager
COUNTY OF MOORE
Carthage, NC
Added 1 hour ago
Engineering Manager - PPA Field Technician Development Program
Siemens
Wendell, NC
We are looking for an Engineering Manager, PPA Field Technician Development Program. This hybrid position will be based at our corporate headquarters in Wendell, North Carolina.
Added 1 hour ago
EG
Program Manager
Eliassen Group
Raleigh, NC
- $75 to $80 USD / hour
Our client seeks a Program Management leader to drive delivery of software that provides business value. The role will supervise and mentor Technical Program Managers and Scrum Masters,…
Added 1 hour ago
M
Principal Security Operations Engineering Manager
Microsoft
CA · Sunnyvale, CA · Sunnyvale
- $142,800 to $304,200 USD / year
The Microsoft AI Infrastructure Information Security team protects the products, platforms, data, and technology ecosystem that support AI development and operations at scale. You will help…
Added 1 hour ago
M
Senior Logistics Technician
Microsoft
IL · Chicago, IL · Chicago
- $27.16 to $47.74 USD / hour
…As a group, CO+I is focused on the personal and professional development of all employees and offers training and opportunities including Career Rotation Programs, Diversity & Inclusion…
Added 1 hour ago
M
Senior Director, Engineering Leader
Microsoft
WA · CA · Redmond, WA · Mountain View, CA · Redmond · Mountain View
- $142,800 to $304,200 USD / year
At Innovation & Technology Programs (ITP), we build and continually reinvent the technology behind Microsoft's Customer Service & Support (CSS) and Customer Success Unit (CSU) businesses.…
Added 1 hour ago
CAD Manager
OHIO TRANSMISSION CORPORATION
Fairfield, OH
About this role The CAD Manager leads the development, quality, and management of DIRECTAIR engineering drawings and technical documentation. This role oversees CAD standards, Product Data…
Added 1 hour ago
Student Trainee (Psychology)
Veterans Affairs, Veterans Health Administration
Cincinnati, OH
Added 1 hour ago
Software Engineer II
Ampcus Incorporated
Cincinnati, OH
Added 2 hours ago
Sales Specialist 3
Red Hat, LLC
Remote, United States
Strong technology foundation (business-focused SA, Tech Leader, Prod Manager, Big 6 Consultant,Specialist, App Dev delivery, start-up AE) with ability to translate business value.
Added 2 hours ago
BT
General Manager
Brix Tavern
Portland, OR
- $66,000 to $72,000 USD / year
Position Objective: The Restaurant General Manager is the operational leader of the restaurant, responsible for the overall management of the day-to-day operations, including overseeing…
Added 2 hours ago
A&
Senior Project Manager
Astor & Sanders
McLean, VA
- $120,000 to $145,000 USD / year
Systems Integration & Development (SID) is an award-winning IT solutions provider headquartered in McLean, VA seeking a Project Manager. This is a full-time and hybrid position.

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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