Jobs in the United States

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Added 2 mins ago
NP
Interdisciplinary - Project Manager
National Park Service
Three Rivers, CA
- $89,959 to $116,949 USD / year
Position serves as a Project Manager, providing professional engineering/architectural advice and guidance on the planning, designing, constructing, expansion, rehabilitation and/or…
Added 2 mins ago
UA
Interdisciplinary
U.S. Army Corps of Engineers
Walla Walla, WA
- $106,437 to $139,753 USD / year
Serve as Workload Manager: Lead the Engineering and Construction Division's workload management, overseeing complex projects focused on multi-purpose dams with features such as hydropower,…
Added 3 mins ago
Facilities Maintenance Engineer - Spring Hill, TN
Military Spouse Jobs & VetJobs
United States
…required to support manufacturing operations. Work is of a technical nature with decisions made within the limits of general practices, policies and standards. May manage across multiple…
Added 5 mins ago
NR
SENIOR PROJECT ENGINEER
Nuclear Regulatory Commission
King of Prussia, PA · Atlanta, GA
- $133,007 to $180,178 USD / year
Providing technical support and oversight to a program for routine, special and reactive inspections at assigned nuclear power plant facilities during all phases of operation, or extended…
Added 5 mins ago
NS
MANAGER
Naval Sea Systems Command
Crane, IN
- $125,776 to $192,331 USD / year
You will serve as the Deputy Division Manager for the Electro-Optics Technology Division (LXN) or Radar Technologies Division (LXL) Division. | You will oversee execution of projects and…
Added 5 mins ago
PA
SAFETY AND OCCUPATIONAL HEALTH MANAGER
Pacific Air Forces
Hickam AFB, HI
- $131,310 to $170,708 USD / year
…PACAF Safety Directorate as the Safety and Occupational Health Manager at a Component-Major Command (C-MAJCOM) with the responsibility for planning and directing the conduct of a…
Added 5 mins ago
FS
Supervisory Loan Specialist (Agricultural)
Farm Service Agency
Chamberlain, SD
- $89,508 to $116,362 USD / year
Serves as the Service Center technical authority on the Farm Loan Programs and the primary point-of-contact on all farm loan issues addressed in the counties serviced. | Supervises and…
Added 5 mins ago
DI
TELECOMMUNICATIONS MANAGER
Defense Information Systems Agency
Fort Meade, MD
- $169,279 to $197,200 USD / year
…and coordination with agency elements. | Provides costing, technical, and security input for program planning, decision-making, and installation. | Directs branch employees in the…
Added 6 mins ago
Product Manager, Agentic Governance Capabilities
Google
Austin, TX · Boulder, CO · Chicago, IL
Experience preparing and delivering technical presentations to senior leadership, with strong influence across distributed engineering and domain expert teams.
Added 7 mins ago
CA
Supervisory Auditor (Field Director)
Customs and Border Protection
Chicago, IL · Long Beach, CA
- $147,945 to $192,331 USD / year
…in accounting, auditing, or a related field, e.g., valuation engineering or financial institution examining; (b) a panel of at least two higher level professional accountants or auditors…
Added 7 mins ago
NS
TECHNICAL PROJECT MANAGER
Naval Sea Systems Command
Keyport, WA
- $151,499 to $197,200 USD / year
You will lead complex technical projects supporting undersea weapons systems by managing cost, schedule, technical performance, risk identification, and stakeholder coordination to ensure…
Added 10 mins ago
SP
Electrical Engineer
Southwestern Power Administration
Jonesboro, AR · Springfield, MO · Tulsa, OK
- $57,999 to $103,709 USD / year
A. Degree: Engineering. To be acceptable, the program must: (1) lead to a bachelor's degree in a school of engineering with at least one program accredited by ABET; or (2) include…
Added 10 mins ago
NR
State Conservation Engineer
Natural Resources Conservation Service
Warwick, RI
- $120,548 to $156,715 USD / year
Provides staff leadership in all phases of the civil and/or agriculture engineering. | Formulation of standards, specifications, engineering planning, design and construction. | Analyzes…
Added 10 mins ago
AF
Interdisciplinary Scientist
Administration for Strategic Preparedness and Response
Washington, DC
- $143,913 to $187,093 USD / year
Provide technical oversight of the manufacturing, testing, clinical and non-clinical, regulatory, and quality aspects of advanced development and acquisition programs.
Added 10 mins ago
CA
General Engineer
Customs and Border Protection
Euless, TX · Indianapolis, IN · Washington, DC · Aliso Viejo, CA
- $106,437 to $138,370 USD / year
Overseeing technical studies, design activities, and construction efforts for CBP/OFAM engineering projects.
Added 11 mins ago
Operations & Maintenance Mgr
Constellation Energy Generation, LLC.
Pine Bluff, AR
The Operations & Maintenance (O&M) Manager is responsible for safe, reliable, and compliant operation of the facility. Evaluates and manages plant performance and initiates improvement…
Added 11 mins ago
Plant Manager
Constellation Energy Generation, LLC.
Odessa, TX
…competitive salaries, eligible employees are offered a bonus program, 401(k) with company match, employee stock purchase program; comprehensive medical, dental and vision benefits,…
Added 11 mins ago
Sr Category Manager
Constellation Energy Generation, LLC.
Warrenville, IL · Baltimore, MD · Houston, TX · Kennett Square, PA
…competitive salaries, eligible employees are offered a bonus program, 401(k) with company match, employee stock purchase program; comprehensive medical, dental and vision benefits,…
Added 13 mins ago
NG
Supervisory General Engineer
National Gallery of Art
Washington, DC
- $143,913 to $187,093 USD / year
A. Degree: Engineering. To be acceptable, the program must: (1) lead to a bachelor’s degree in a school of engineering with at least one program accredited by ABET; or (2) include…
Added 13 mins ago
FA
Aviation Safety Inspector, Assistant Partial Program Manager (APPM), UPS CMO, AFC-130
Federal Aviation Administration
Louisville, KY
- $90,925 to $118,204 USD / year
The Assistant Partial Program Manager (Maintenance) Part 121 serves as a full assistant to a Partial Program Manager (Maintenance) Part 121 who is assigned a portion of the airworthiness…
Added 13 mins ago
FA
Electronics Engineer
Federal Aviation Administration
Atlantic City, NJ
- $123,171 to $190,953 USD / year
…and other work activities under the minimal direction of a manager, project/program manager, team leader, or more experienced engineer. May act as a principal technical specialist or as a…
Added 13 mins ago
CA
ACCOUNTANT
Customs and Border Protection
Indianapolis, IN
- $50,930 to $80,991 USD / year
This is a Recent Graduate appointment in the Pathways Program. Selected individuals are placed in a dynamic one year development program in the excepted service designed to lead to a…
Added 17 mins ago
UA
Interdisciplinary (Engineer/Architect)
U.S. Army Corps of Engineers
New York, NY
- $125,431 to $163,062 USD / year
Serves as a senior design manager responsible for managing the efficient and effective coordination and accomplishment of the planning, scoping, development, budget development, and…
Added 27 mins ago
Building Manager
Evonik Corporation_4142
Lafayette, IN
Bachelor's degree in engineering, manufacturing, operations, facilities management, or a related technical discipline.
Added 30 mins ago
Software Development Manage, Prime Video Title Promotions and Personalization
Amazon.com Services LLC
Seattle, WA
As a Software Development Manager, you will manage a group of talented SDEs and work with them on the design, implementation, and delivery of large technology initiatives for Prime Video…

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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