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Added 6 mins ago
DT
IT PROJECT MANAGER (SYSANALYSIS)
Defense Threat Reduction Agency
Fort Belvoir, VA
- $102,415 to $158,322 USD / year
As a IT PROJECT MANAGER (SYSANALYSIS) at the GS-2210-12/13 some of your typical work assignments may include:
Added 13 mins ago
Product Manager, Agentic Governance Capabilities
Google
Austin, TX · Boulder, CO · Chicago, IL
Experience preparing and delivering technical presentations to senior leadership, with strong influence across distributed engineering and domain expert teams.
Added 17 mins ago
DF
IT PROJECT MANAGER (INFOSEC)
Defense Finance and Accounting Service
Cleveland, OH · Columbus, OH · Indianapolis, IN
- $107,428 to $144,481 USD / year
Specialized Experience is defined as: evaluating and customizing software that impacts multiple automated systems and accommodating changes/modifications to existing services; providing…
Added 20 mins ago
FS
Supervisory Information Technology Specialist (SYSANALYSIS)
Forest Service
Location Negotiable After Selection
- $147,945 to $192,331 USD / year
Incumbent is a member of the senior leadership team in the CIO serving the NRE Assistant CIO (ACIO). | The incumbent is responsible for the delivery of IT infrastructure services and…
Added 31 mins ago
Principal Business Process Analyst
GD Information Technology, Inc.
Remote, United States
Present recommendations, priorities, and roadmap updates to senior stakeholders.
Added 36 mins ago
Software Development Manage, Prime Video Title Promotions and Personalization
Amazon.com Services LLC
Seattle, WA
As a Software Development Manager, you will manage a group of talented SDEs and work with them on the design, implementation, and delivery of large technology initiatives for Prime Video…
Added 45 mins ago
CL
Journeyman HVAC Service Technician
CSMT, LLC dba Comfort Solutions
Victor, MT
- $30 to $50 USD / hour
…ventilation, air conditioning, and refrigeration equipment. In this senior service position, you will perform complex mechanical, electrical, and refrigeration diagnostics, preventative…
Added 1 hour ago
Vice President (AI Platform Governance)
Golub Capital LLC
United States
…for defining, managing and executing a robust Cyber Security program following the NIST Cyber Security Framework. Technology Solutions focuses on technical excellence through innovative…
Added 1 hour ago
R
Regal Kapolei Commons - PART TIME Assistant Manager - Pay $23.50!!!!😁
Regal
Kapolei, HI
- Part-time
…suspending of any cast member, with oversight from the General Manager or senior management of the facility, and after conferring with the Human Resources Manager, terminating of any…
Added 1 hour ago
Strategic Sourcing Manager / Procurement Lead – Contracts & Negotiation
MaxIT Consulting - Max Corporate Group
Dearborn · Dearborn, MI
Dearborn, Michigan | Hybrid (in office Tuesday to Thursday) | Full-Time | Direct Hire | Senior Level
Added 1 hour ago
C
Cybersecurity Engineer
CBRE
Boston, MA
- $95,000 to $100,000 USD / year
…focus on Secrets Management. Working under the direction of senior engineers and product leadership, this individual implements, integrates, and maintains enterprise secrets management…
Added 1 hour ago
Clinical Associate
Abbott
Boston, MA
…performing work; monitors performance and reports status to…
Added 1 hour ago
J
Senior GTM Compensation Manager
Jobgether
Remote, United States
- $100,000 to $140,000 USD / year
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior GTM Compensation Manager based in the United States.
Added 2 hours ago
J
Contracts Manager (Procurement)
Jobgether
Remote, United States
- $120,300 to $180,500 USD / year
As a Contracts Manager (Procurement), you will oversee the full procurement and inbound contracting lifecycle for a growing technology organization specializing in software, SaaS, and…
Added 2 hours ago
SO
RIGHT-OF-WAY ACQUISITION AND RELOCATION TECHNICAL SPECIALIST - 11032026-82300
State of Tennessee
TN
- $5,151 to $6,437 USD / month
…competencies and skill blocks of the Technical Specialist Competency Program for the level of worker for which they were hired. If skills and competencies are not met during that period,…
Added 2 hours ago
IT CPE Senior Project Manager
Kentucky Housing Corporation
Frankfort, KY
The IT CPE Senior Project Manager is responsible to plan, execute, document, and finalize all CPE projects ensuring all deliverables are met. This includes defining the scope of each…
Added 2 hours ago
Customer Service Manager
Distribution Services International, Inc.
Garden City, GA
…risk, our customers call Customer Service. As Customer Service Manager, you’ll build and lead that team. You’ll fix problems before they reach the customer and be the voice of the customer…
Added 2 hours ago
A
Program Manager
Astrion
Bedford / Hanscom AFB, MA
- $115,000 to $130,000 USD / year
Astrion has an exciting opportunity for a Program Manager to directly support the Air Force Intranet (AFINC) Weapon System program, which is within the C3I and Infrastructure Division…
Added 3 hours ago
Hospital Manager, ARISE
Ethos Veterinary Health
Queen Creek, AZ
ARISE prides itself on its core values to drive a dynamic culture and offers a unique training program with many opportunities to learn and grow, from Technician Assistant to Senior…
Added 3 hours ago
Hospital Manager, AVECCC
Ethos Veterinary Health
Gilbert, AZ
…values to drive a dynamic culture. We offer a unique training program that offers many opportunities to learn and grow from Technician Assistant to our Senior Veterinary Technicians, shift…
Added 3 hours ago
Assoc. Dir., Perf., Field and Flight Test (PFFT)
RTX Corporation
tucson, AZ
The PFFT Program Manager reports directly to the Sr. Director, SM-6 and is responsible for the full program lifecycle within the portfolio. This role will be responsible for the successful…
Added 3 hours ago
Prin Specialist, Procurement
RTX Corporation
phoenix, AZ
U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.
Added 3 hours ago
Vice President of Information Technology and Security
Jobgether
Remote, United States
Lead Information Security teams responsible for the organization's cybersecurity program, including threat intelligence, incident response, vulnerability management, zero-trust network…
Added 3 hours ago
LI
VP Real Estate Development
LaCasa, Inc.
Goshen, IN
- $75,000 to $85,000 USD / year
Serve as the primary organizational representative and relationship manager for development partners, investors, regulatory agencies, architects, engineers, and other key stakeholders…
Added 4 hours ago
Senior Data Engineer
Alter Domus
United States
Join our team as a Senior Data Engineer building and operating the Alter Domus data platform, a Databricks lakehouse on AWS that hydrates data from our fund administration, accounting, and…

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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