Jobs in the United States

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Added 1 min ago
VH
Psychiatrist Supervisory Program Manager - Behavioral Health Interdisciplinary Program (BHIP)
Veterans Health Administration
Seattle, WA
- $145,000 to $335,000 USD / year
Provides broad program management responsibilities including leadership in development, implementation, evaluation, and oversight of a complex clinical care program.
Added 1 min ago
VH
Psychology Program Manager - Behavioral Health Interdisciplinary Program (BHIP)
Veterans Health Administration
Seattle, WA
- $141,367 to $183,782 USD / year
Responsible for the development, implementation, and oversight of operational policies and procedures for the treatment team, with the approval of the affiliated Program Director and/or…
Added 1 min ago
IH
Medical Records Administrator
Indian Health Service
Billings, MT
- $106,437 to $138,370 USD / year
Program Oversight & Quality Assurance - Establishes, implements and monitors quality assurance/performance improvement (QAPI) indicators for the Area MRHIM program. Guides and promotes…
Added 1 min ago
CN
Fitness Coordinator (Supervisory)
Commander, Navy Installations Command
Key West, FL
- $30 to $32 USD / hour
Provides leadership necessary to maintain an effective and productive work force.
Added 1 min ago
VH
Physician - Community Living Center Medical Director
Veterans Health Administration
Spokane County, WA
- $235,000 to $290,000 USD / year
This position is eligible for the Education Debt Reduction Program (EDRP).
Added 1 min ago
VH
Endoscopy Registered Nurse
Veterans Health Administration
West Palm Beach, FL
- $75,760 to $140,286 USD / year
…performance include knowledge and active participation in the unit/program level quality improvement process and initiatives as well as customer service…
Added 1 min ago
VH
Nurse- Patient Aligned Care Team (PACT) Outpatient Staff Registered Nurse
Veterans Health Administration
Richmond, IN
- $76,624 to $163,837 USD / year
Leads the identification and integration of evidence based practice/research with clinical expertise to improve quality of care and resource utilization at the expert level with improved…
Added 1 min ago
OB
Deputy Assistant Attorney General
Offices, Boards and Divisions
Washington, DC
- $151,661 to $228,000 USD / year
…Division sections, including the Office of Overseas Prosecutorial Development, Assistance and Training (OPDAT), the International Criminal Investigative Training and Assistance Program…
Added 1 min ago
VH
Supervisory Dietitian (Clinical)
Veterans Health Administration
Montgomery, AL
- $106,437 to $138,370 USD / year
…operations. They are an essential part of the NFS executive leadership team. They provide professional and management support to the department and continuously strive to increase patient…
Added 1 min ago
ND
RESEARCH FELLOW (AUTONOMOUS SYSTEMS)
National Defense University
Fort McNair, DC
- $116,488 to $129,393 USD / year
…Systems") resides within INSS' Defense Industrial Base (DIB) Program. The major duties and responsibilities associated will be as…
Added 2 mins ago
LH
Part Time - Fulfillment Associate - Flexible
Lowe's Home Centers, LLC
Ventura, CA
- Part-time
Deliver excellent service by choosing high quality items, validating orders, answering questions, and connecting customers with the right associates when needed.
Added 4 mins ago
ND
PROFESSOR OF STRATEGIC LEADERSHIP
National Defense University
Fort McNair, DC
- $144,837 to $183,428 USD / year
Participates in the planning and development of the ES curriculum and serves as the principal proponent for overall outcomes, content, and methods for the Strategic Leader core course,…
Added 4 mins ago
FA
Senior Safety and Occupational Health Specialist
Federal Aviation Administration
Oklahoma City, OK
- $111,779 to $173,292 USD / year
Is a recognized subject matter expert in a specialized area and provides leadership for highly complex and challenging activities under the minimal direction of a manager or executive.…
Added 4 mins ago
VB
Supervisory Vocational Rehabilitation Counselor
Veterans Benefits Administration
Sacramento, CA
- $117,984 to $153,382 USD / year
Provides quality assurance, contributing to the development of reports, such as Strategic Oversight and Analysis Review (SOAR) quarterly reports, congressional and AVA inquiries and white…
Added 4 mins ago
VH
Physician - Chief of Pathology and Laboratory Medicine Services
Veterans Health Administration
San Diego, CA
- $300,000 to $400,000 USD / year
Oversees all PALMS-related quality reviews (e.g., OPPE, FPPE, the PLM QM Program, anatomic pathology internal quality review).
Added 4 mins ago
VH
Advanced Practice Nurse - Primary Care
Veterans Health Administration
York, PA
- $125,183 to $186,408 USD / year
This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific eligibility requirements per VHA policy and…
Added 4 mins ago
VH
Registered Nurse - Assistant Nurse Manager - Community Living Center
Veterans Health Administration
Topeka, KS
- $79,126 to $135,616 USD / year
…responsible for assisting in overseeing the provision of high quality, customer-focused and cost effective patient care at the unit and system level and must demonstrate performance and…
Added 4 mins ago
S
IT Branch Manager - Security Operations #177
Senate
Washington, DC
- $156,563 to $204,402 USD / year
…phases of contract re-competitions, including requirements development and RFP…
Added 4 mins ago
VH
Registered Nurse - Behavioral Health Inpatient/Outpatient
Veterans Health Administration
Buffalo, NY
- $75,760 to $139,451 USD / year
This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific eligibility requirements per VHA policy and…
Added 5 mins ago
Dialysis Clinical Manager Registered Nurse - RN
Fresenius Medical Care
Fort Lawn, SC
Training and advancement: You will enter our Clinical Leadership Program that creates and supports a culture of continuous learning for our managers. The curriculum will cover onboarding,…
Added 5 mins ago
Personal Financial Counselor; MCRD Parris Island, SC
Magellan Health Services
Parris Island, SC
…military branch Points of Contact (POC) to assure that the program is providing within scope and meets the needs of the…
Added 5 mins ago
Staff Software Development Engineer – iOS
CVS Health
Remote, United States
…are seeking a highly skilled and innovative Staff Software Development Engineer – iOS to join our growing digital engineering organization. This Staff Engineering role offers the…
Added 5 mins ago
HF
Retail Sales Manager
Harbor Freight Tools
Newberry, SC
- $24.25 to $26.68 USD / hour
Clear path to promotion & continuous leadership development
Added 5 mins ago
Manager Nuclear Site Supply Chain - Catawba Nuclear Plant
Duke Energy
York, SC
…find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and…
Added 5 mins ago
Project Manager
Quanta Services
Lexington, SC
…projects, overseeing multiple crews, and ensuring safe, high-quality, and cost-effective project delivery. This role requires a minimum of 3 years of powerline construction experience,…

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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