Jobs in the United States

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Added 1 min ago
GL
Nurse Manager, Operating Room (RN, BSN)
Grammar LLC
Baltimore, MD
- $106,000 to $160,000 USD / year
Lead and evaluate 3 Assistant Nurse Managers and up to 120 FTEs using objective performance management criteria
Added 2 mins ago
VH
Physician Assistant - PACT - Primary Care (Martinez)
Veterans Health Administration
Martinez, CA
- $159,682 to $252,316 USD / year
The Primary Care (PC) Physician Assistant (PA) is a medical provider who utilizes critical thinking in the application the application of advanced clinical health care knowledge and skills,…
Added 2 mins ago
TD
Deputy Chief Financial Officer
Treasury, Departmental Offices
Washington, DC
- $151,661 to $228,000 USD / year
Serves as the Deputy Chief Financial Officer (DCFO) within the Office of the Assistant Secretary for Management (ASM), reporting directly to the ASM. Provides executive leadership and…
Added 2 mins ago
TS
Transportation Security Manager
Transportation Security Administration
Birmingham, AL
- $107,510 to $139,764 USD / year
…assigned by the Federal Security Director (FSD), Deputy FSD, or Assistant FSD. Duties include, but are not limited…
Added 2 mins ago
VH
Management Assistant
Veterans Health Administration
Milwaukee, WI
- $52,770 to $68,603 USD / year
The incumbent serves as a management assistant providing comprehensive administrative and management support to subspecialty section chiefs, the Administrative Officer, division leadership,…
Added 2 mins ago
US
Lead Recreation Assistant NF-02
United States Army Installation Management Command
Fort Drum, NY
- $20 USD / hour
…directives and provides leadership, guidance and oversight in program…
Added 2 mins ago
VH
MED SUPPLY TECH (STERILE PRO RMD Coordinator)
Veterans Health Administration
North Chicago, IL
- $69,832 to $90,783 USD / year
…of critical and semi-critical medical devices within the RMD Program. Reviews the acquisition of new equipment and advises using services of anticipated delivery dates. Controls the release…
Added 4 mins ago
DL
Child and Youth Program Assistant CY-01/02
Defense Logistics Agency
Columbus, OH
- $20 to $22 USD / hour
…youth development, special education, Human Development, Youth Program Administration, Recreation (children and youth), Physical Education or directly related behavioral sciences…
Added 4 mins ago
VH
Program Support Asst (OA)
Veterans Health Administration
Ann Arbor, MI
- $50,087 to $65,113 USD / year
…(Industrial Hygienist), Safety Manager, Green Environmental Management Systems Program Manager, and Safety…
Added 4 mins ago
VH
Management and Program Assistant
Veterans Health Administration
Lebanon, PA
- $51,481 to $66,927 USD / year
This position serves as the Healthcare Analytics Program Manager for the Dental Department at the Lebanon VA Medical Center. The Dental Department falls under the Surgery Care Line. The…
Added 4 mins ago
VH
Physical Therapist
Veterans Health Administration
Green Bay, WI
- $74,678 to $116,362 USD / year
…modalities; physical agents and mechanical modalities; wound management and respiratory…
Added 4 mins ago
VH
Medical Support Assistant (Advanced)-Community Care
Veterans Health Administration
Saint Cloud, MN
- $56,383 to $73,297 USD / year
…deemed at least equivalent to that gained in a conventional U.S. program by a private organization specializing in the interpretation of foreign educational…
Added 4 mins ago
CN
Child and Youth Program Assistant May be eligible for 1000.00 Incentive at 6 mo. and 1 year
Commander, Navy Installations Command
Newport, RI
- $21 to $25 USD / hour
The duties and responsibilities of the CY Program Assistant have been grouped into categories, including curriculum, indoor and outdoor environment, interactions and relationships,…
Added 4 mins ago
VH
Medical Support Assistant
Veterans Health Administration
Omaha, NE
- $36,464 to $53,486 USD / year
The Medical Support Assistant (MSA) is under the supervision of the Deputy Chief and Administrative Leadership with VA Care in the Community (CITC). Incumbent is responsible for…
Added 7 mins ago
AN
IT SPECIALIST (APPSW/INET) - TITLE 32
Army National Guard Units
Marietta, GA
- $94,654 to $123,052 USD / year
…a basic knowledge of data processing functions and general management principles that enabled the applicant to understand the stages required to automate a work process. Experience may have…
Added 7 mins ago
VH
Physician Assistant - Primary Care
Veterans Health Administration
New Philadelphia, OH
- $91,748 to $161,577 USD / year
This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific eligibility requirements per VHA policy and…
Added 7 mins ago
NE
ADMINISTRATIVE ASSISTANT (OA)
Naval Education and Training Command
Great Lakes Naval Training Center, IL
- $45,538 to $59,200 USD / year
You will serve as an ADMINISTRATIVE ASSISTANT (OA) in the STUDENT CONTROL DEPARTMENT of the RECRUIT TRAINING COMMAND.
Added 7 mins ago
EO
Paralegal Specialist
Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys
Corpus Christi, TX
- $62,023 to $97,560 USD / year
Providing substantive assistance to Assistant U.S. Attorneys on litigative matters.
Added 7 mins ago
VH
Lead Medical Support Assistant
Veterans Health Administration
East Meadow, NY · Northport, NY
- $60,456 to $78,595 USD / year
The incumbent serves as a Lead Medical Support Assistant in the outpatient clinic setting in primary care, specialty clinics, and/or mental health. Duties may be performed in Clinic Based…
Added 9 mins ago
NP
Administrative Support Assistant (OA)
National Park Service
Sequoia National Park, CA
- $45,638 to $65,930 USD / year
You will serve as an Administrative Support Assistant (OA) at Sequoia and Kings Canyon National Parks in Sequoia National Park, California.
Added 9 mins ago
BO
Religious Services Assistant
Bureau of Prisons/Federal Prison System
Estill, SC
- $57,188 to $72,328 USD / year
Maintains the records, ecclesiastical documents, materials, and other references for the institution's religious groups or Life Connections Program.
Added 9 mins ago
VH
Lead Medical Supply Technician (Sterile Processing)
Veterans Health Administration
Minneapolis, MN
- $65,435 to $85,067 USD / year
The Lead Medical Supply Technician (MST) works in support of the Sterile Processing Service (SPS) management team with Minneapolis VA Healthcare System, located in Minneapolis, MN. The Lead…
Added 9 mins ago
VH
Lead Medical Supply Technician (Sterile Processing)
Veterans Health Administration
Minneapolis, MN
- $65,435 to $85,067 USD / year
The Lead Medical Supply Technician (MST) works in support of the Sterile Processing Service (SPS) management team with Minneapolis VA Healthcare System, located in Minneapolis, MN. The Lead…
Added 9 mins ago
CN
Child and Youth Program Leader
Commander, Navy Installations Command
Bethesda, MD
- $28 USD / hour
…provision of guidance, assistance, and mentoring for the CY Program Assistants. The incumbent works under the direction of the supervisor or other qualified higher graded employee, who…
Added 9 mins ago
VH
Medical Support Assistant (Advanced)
Veterans Health Administration
Augusta, ME
- $53,279 to $69,263 USD / year
The Advanced Medical Support Assistant positions fall under various health care service lines within VA Maine Healthcare System. Advanced Medical Support Assistants may work tours other…

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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