Jobs in the United States

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Added 2 mins ago
Senior Director of Systems Engineering 2
Northrop Grumman
Roy, UT · Roy
Management experience leading a technical and complex program effort.
Added 3 mins ago
Director, Retirement Plans (U.S. & Puerto Rico)
Abbott Laboratories
Abbott Park, IL
Proven analytical, project management, communication, and influencing skills, with the ability to lead complex initiatives and engage senior leader
Added 3 mins ago
RU
DIRECTOR OF TECHNOLOGY SERVICES
Rowland Unified School District
Rowland Heights, CA
- $13,300.34 to $15,044.84 USD / month
…leadership and direction to the District's information technology program, including planning, developing and implementing the District's information technology plan; trains, supervises and…
Added 4 mins ago
G
Lab Robotics Manager
GSK
Cambridge, MA
- $119,625 to $199,375 USD / year
This person will be accountable the design, deployment and sustainable lifecycle management of a broad range of lab robotics systems, must be able to work independently and assess complex…
Added 4 mins ago
Senior Manager, Enterprise Network and Telecommunications
Vail Resorts
NV
The Senior Manager, Enterprise Network and Telecommunications is responsible for leading the teams that operate and secure the organization's enterprise network, network-security,…
Added 4 mins ago
General Manager, FSP Operations
Parexel
Carson City, NV
Strategize and oversee account-level operational delivery, including team management, resource allocation, quality control, and project efficiency. Develop and execute accurate resourcing…
Added 4 mins ago
O
GPU Handover Senior Technical Program Manager
Oracle
Carson City, NV
- $91,400 to $187,000 USD / year
We are seeking an IC3-level Technical Program Manager to join our 24/7 war room operations team. This role serves as a coordination hub between multiple teams and regions. Prospective team…
Added 4 mins ago
Senior Product Manager (Remote)
GovCIO
Carson City, NV
GovCIO is currently hiring for a Senior Product Manager to lead strategy, delivery, and oversight of a custom-developed product within the OCC portfolio, supporting the Veterans Health…
Added 4 mins ago
Senior Clinical Programs Pharmacist
Humana
Carson City, NV
Previous program or project management experience
Added 4 mins ago
Director, AI Program Management
Cytel
Carson City, NV
10+ years of project or program management experience, including leading complex, cross-functional initiatives.
Added 4 mins ago
Executive Assistant, Product Marketing (Remote)
CrowdStrike
Carson City, NV
Strong organizational and project-management skills with exceptional attention to detail and
Added 5 mins ago
Training Systems SEIT and Hardware Manager
The Boeing Company
Richardson, TX
…role (team leader, temp manager, large scale cross functional project/program management, or formal manager experience) OR have completed the Boeing internal course “Exploring…
Added 5 mins ago
Senior Engineer, Process Mechanical Engineer
Micron Technology
Boise, ID · Boise
Strong project management, communication, and problem-solving skills with experience coordinating design firms, contractors, vendors, and multidisciplinary teams
Added 7 mins ago
Move In Coordinator
Dial Silvercrest Corp
Englewood, CO
Strong organizational and project management skills
Added 8 mins ago
OH
Strategic Program Manager
OSF HealthCare
PEORIA, IL
- $48.13 to $56.63 USD / hour
POSITION SUMMARY: The Strategic Program Manager is responsible for the overall development and delivery of complex inter-related projects that cross division, organization, or entity…
Added 9 mins ago
Plant Manager
Sika AG
Versailles, KY
Bachelor’s degree in Engineering, Operations Management, Business, or a related field preferred; MBA or advanced technical degree desirable.
Added 9 mins ago
Xray Technologist
Humana
The Villages, FL
This role is considered patient facing and is part of Humana's Tuberculosis (TB) screening program. If selected for this role, you will be required to be screened for TB.
Added 12 mins ago
Supply Chain Administrator, Senior
Booz Allen Hamilton_United States
McLean, VA · Huntsville, AL · San Diego, CA
Collaborate with program managers, capture teams, and your leaders to develop accurate demand forecasts.
Added 17 mins ago
Director, Software & Electronics System Integration Operations Leader
Whirlpool
Benton Harbor
Program/Project Operations and Execution, requiring a software & electronics system leadership background
Added 18 mins ago
Director, Corporate Real Estate
FM
Norwood, MA
…strategy, workplace standards, transactions, capital planning and project governance, facilities operations, and vendor performance. The Director leads a global team and partners with…
Added 18 mins ago
Manager, Travel Partners
AAA Northern California, Nevada & Utah
Phoenix, AZ
Prepare and present regular project status reports to stakeholders, including senior management.
Added 18 mins ago
Manager, Travel Partners
AAA Northern California, Nevada & Utah
Walnut Creek, CA
Prepare and present regular project status reports to stakeholders, including senior management.
Added 20 mins ago
Risk Advisory Manager (Digital Assets)
Cherry Bekaert Advisory LLC
Remote, United States
Present audit findings and actionable recommendations to senior management and audit committees
Added 22 mins ago
CO
Senior Engineer
City of Pasco
Pasco, WA
- $57.57 to $69.11 USD / hour
As a Senior Civil Engineer, you will play a lead role in delivering public works construction projects - including streets, utilities, and treatment facilities - from concept to completion.…
Added 25 mins ago
Sr. Principal Project Engineer; Turbo Jet (Onsite)
RTX
United States
Extensive project engineering or program management experience including system integration and test management working across a highly matrixed organization, including team members,…

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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