Jobs in the United States

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Added 1 min ago
Quality Assurance Specialist
Ompi of America Inc
Fishers, IN
PC literate and demonstrate proficiency in Windows, word processing software, (Word, Excel), and other database applications Core Competencies:
Added 1 min ago
GS
Retail Associate (4080)
GOODWILL SOUTH FLORIDA
Sunrise, FL
- $15 USD / hour
Processing: sort, separate, and hang clothing and household items. Sort, test, clean, and mark small appliances, housewares, shoes, seasonal items, and other assorted merchandise.
Added 2 mins ago
Store Lead for NEW 7-11 on Crater Lake Hwy in (Medford-Oregon)
LP LLC 11
White City, OR · Central Point, OR
Associate’s or Bachelor’s degree in Business Administration, Retail Management, or related field.
Added 2 mins ago
Warehouse Staff
Express Employment Professionals
Raleigh, NC
We are seeking a reliable and hardworking professional Warehouse Associate to support daily warehouse operations. Must be focused and able to stay on task. This position is responsible for…
Added 3 mins ago
Shipping & Receiving Associate
United States Cold Storage
Quakertown, PA
· Act as a Welcome Center Associate and Security Guard when needed, including overseeing the complete check-in and check-out process, trailer verification procedure, checking the yard, and…
Added 4 mins ago
M
Seasonal Warehouse Associate, Joppa - Part Time
Macy's
Joppa, MD
- Part-time
Processing: Timely Complete all processing, receiving, and shipping activities in accordance with productivity standards
Added 7 mins ago
Sr Associate, Compliance Supervision
NewEdge Capital Group LLC
Pittsburgh, PA
Partner with Operations and Cashiering on processing, NIGO (not in good order) exceptions, and funds movement, including annuity transactions
Added 7 mins ago
Warehouse Associate
GEA Mechanical Equipment US, Inc.
United States
The warehouse associate will help fulfill the logistics of receiving, processing, and storing the inventory for SFT. Responsible for performing routine warehouse duties
Added 8 mins ago
SP
Counter Sales Associate - Part Time - Clemson, SC
Spectrum Paint
Clemson, SC
- Part-time
Position: Counter Sales Associate - Part Time
Added 9 mins ago
Forklift Operator-Freezer 2nd
Rich Products Corporation
Brownsville, TX
Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
Added 9 mins ago
Forklift Operator-Freezer 1st
Rich Products Corporation
Brownsville, TX
Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
Added 9 mins ago
Quality Assurance Specialist
Burke & Herbert Bank & Trust
Moorefield, WV
…requirements. The Quality Assurance Specialist also handles the processing of legal documents received by the bank, ensuring timely responses and proper coordination across…
Added 10 mins ago
Claims Specialist III
TRILLIUM HEALTH RESOURCES
Remote, United States
Conduct claims research, including, but not limited to, review of claims processing system, review of previous and current tickets in the Claims Support Queue, review of paper claim logs,…
Added 10 mins ago
Front Desk Associate
Coastal Health
Jax, FL
…Management, Organization, Attention to Detail, Scheduling, Word Processing , Professionalism, Quality Focus, Team driven attitude, ability to work in a fast-paced environment, and reliable…
Added 10 mins ago
CR
PRN Intake Specialist (12427)
CarePoint Response
Baltimore, MD
- $16.25 to $21 USD / hour
Verify insurance information as required for intake processing
Added 11 mins ago
Customer Service Clerk
Albertsons Companies
DALLAS, TX · Dallas, TX
Technical Skills: Ability to operate electronic scanning cash registers and machines for counting money, wire transfer processing, and lottery.
Added 11 mins ago
Deli Clerk
Albertsons Companies
ELKTON, MD · Elkton, MD
Cash Handling: Processing transactions and making accurate change using register systems (varies by location)
Added 11 mins ago
Deli Clerk
Albertsons Companies
GLENVIEW, IL · Glenview, IL
Cash Handling: Processing transactions and making accurate change using register systems (varies by location)
Added 11 mins ago
Enrollment Management and International Specialist
Virginia Community Colleges
VA
…Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and…
Added 11 mins ago
Program Coordinator
Harvard University
Cambridge, MA
…other program activities, overseeing fellow travel logistics, processing payments,…
Added 14 mins ago
H
Night Audit /Overnight Front Desk Agent (Part-Time)
Hyatt
Atlanta, GA
- Part-time
…on creating the guest experience. Other duties may include processing forms of payment and responding to guest inquires. You'll be the face of Hyatt as a Front Office Associate. If you have…
Added 14 mins ago
Front Desk Agent/Host
Hyatt
Atlanta, GA
…on creating the guest experience. Other duties may include processing forms of payment and responding to guest inquires. You'll be the face of Hyatt as a Front Office Associate. If you have…
Added 14 mins ago
Customer Service Associate
Goodwill Industries of Central Texas
Austin, TX
Identifies recall products and properly removes them from processing
Added 15 mins ago
QC Manufacturing Technologist
American National Red Cross
Charlotte, NC
As a QC Lab Technologist, you will perform basic through advanced manufacturing, processing, and test procedures on blood products, and will interpret test results before releasing blood to…
Added 16 mins ago
Seasonal Associate-The Mall at Robinson
Victoria's Secret & Co
Pittsburgh, PA
Position Overview: Seasonal Selling Associate

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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