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Added 2 mins ago
Senior Product Delivery Associate- Loan IQ
JPMorgan Chase
Newark, DE
As a Senior Product Delivery Associate in Wholesale Lending Services Team, you are trusted with enabling the delivery of products in a stable and scalable way. Work with cross-function…
Added 9 mins ago
Investments & M&A Associate - Corporate Development
Indeed
Sioux Falls, SD
We are looking for an Associate to work on strategic investments and M&A in Indeed's Corporate Development team. The team shapes long-term strategy by examining the comparative landscape…
Added 12 mins ago
Senior Associate, Marketplace - Occasions Strategy & Operations
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…to lead the execution of our occasions, owning the strategy development and implementation needed to launch these campaigns. As our execution lead, you will work closely with multiple XFN…
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Senior Manager, Commissioning Engineering
Bristol Myers Squibb
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The position, Sr. Manager Commissioning Engineering will be part of the Validation team reporting to the Associate Director, Validation Engineering and support clinical and commercial…
Added 13 mins ago
Lead Biomedical Equipment Technician-Newburyport
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Newburyport, MA
Provide management with input regarding staff performance, training needs, workload distribution, process adherence, operational concerns, and employee development opportunities while not…
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Assistant Unit Director - ESU
State of Massachusetts
Danvers, MA
Added 13 mins ago
Biomedical Equipment Technician III-Beverly
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The Biomedical Equipment Technician III is a senior technical professional responsible for the advanced troubleshooting, maintenance, repair, calibration, inspection, and support of complex…
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Senior Data Scientist - AI Engineering - Clinical Applications
Novo Nordisk
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The Senior Data Scientist I reports to the Associate Director of the Clinical AI development area. Internal partners include fellow Data Scientists, AI Engineers, and System Architects who…
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Senior Specialist Category Development
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As Senior Specialist, Category Development, you’ll turn customer, market, and competitive research into insights that help shape smarter category and portfolio decisions. Working closely…
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Associate Director, Group Lead, Data Management Reporting and Analytics
Pfizer
Cambridge, MA
- $111,900 to $207,400 USD / year
Understanding of the drug development process and data operations required for the reporting of clinical trial data
Added 13 mins ago
Investments & M&A Associate - Corporate Development
Indeed
Boston, MA
We are looking for an Associate to work on strategic investments and M&A in Indeed's Corporate Development team. The team shapes long-term strategy by examining the comparative landscape…
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Home Health RN Branch Director in Seattle WA (Relocation Provided)
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…of patient care, regulatory compliance, support of business development and patient base growth, achievement of key performance indicators, and people management/development. The Branch…
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Specialty/ Senior Specialty Representative - Bone Health - Boston North, MA
Amgen
Boston, MA
SPECIALTY REPRESENTATIVE/SENIOR SPECIALTY REPRESENTATIVE
Added 13 mins ago
Sr. Audit Specialist
Blue Cross Blue Shield of Massachusetts
Boston, MA
…across Blue Cross Blue Shield of Massachusetts. We are seeking a Senior Audit Specialist to lead and support Model Audit Rule (MAR) evaluations, regulatory readiness reviews, and risk-based…
Added 13 mins ago
SAP Tech Lead (App dev, BTP, Integration, SAP AI)-Senior Manager
PwC
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As a SAP Tech Lead (App dev, BTP, Integration, SAP AI) you will lead client work across SAP application development, SAP Business Technology Platform, integration, and SAP AI within our…
Added 14 mins ago
Senior Clinical Specialist, CRM- South Boston
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…therapies, and solutions, while supporting the onboarding and development of new Clinical Specialists and Sales…
Added 19 mins ago
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Group Product Manager
Jobgether
Remote, United States
- $106,400 to $161,400 USD / year
…strategic product ownership with hands-on leadership and team development. This role is responsible for shaping product strategy, managing roadmaps, and ensuring that product investments…
Added 53 mins ago
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Senior IT Project Engineer
Jobgether
Remote, United States
- $105,000 to $115,000 USD / year
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior IT Project Engineer based in the United States.
Added 1 hour ago
Sr. Category Analyst
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Kohler Co. is looking for a Senior Category Analyst to lead the analytical and operating engine for a category, sub-category, customer group, or major business process within our Category…
Added 1 hour ago
Investments & M&A Associate - Corporate Development
Indeed
Cheyenne, WY
We are looking for an Associate to work on strategic investments and M&A in Indeed's Corporate Development team. The team shapes long-term strategy by examining the comparative landscape…
Added 1 hour ago
Associate Director - Solutions Portfolio Operations
SHI International Corp
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…operating model SHI uses to bring offerings to market. The Associate Director will oversee solution development, launch, and lifecycle management, helping design customer-centric solutions…
Added 1 hour ago
Assoc. Dir., Perf., Field and Flight Test (PFFT)
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…businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and…
Added 2 hours ago
Senior Director, Engineering
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As Senior Director, Engineering, you will lead Scout's Engineering organization within the Technical Services department, and be responsible for the execution, management, and continuous…
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Senior Internal Auditor
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Participate in the annual risk assessment process and development of the internal audit plan.
Added 2 hours ago
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AVP, Information Technology & Enterprise Systems
YMCA Of Greater Seattle
Seattle, WA
- $122,235 to $160,000 USD / year
The Associate Vice President (AVP), Information Technology & Enterprise Systems serves as the senior technology leader for the YMCA, responsible for technology strategy, enterprise…

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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