Jobs in the United States

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Added 1 min ago
U
CENTRAL SCHEDULER
UHS
LAS VEGAS, NV
- $18 to $21.58 USD / hour
…variance analysis, and customer service. Our dedication to associate satisfaction and growth is recognized by industry leaders, exemplifying our commitment to fostering a positive and…
Added 1 min ago
Associate Application Analyst-Patient Management
UHS
KING OF PRUSSIA, PA
The Corporate IS Department is seeking a dynamic and talented Associate Application Analyst – Patient Management.
Added 1 min ago
Purchasing Specialist II
UHS
KING OF PRUSSIA, PA
…affect prices and deliveries. Searches for cost reduction or process improvement opportunities without…
Added 2 mins ago
Quality Improvement Abstractor- HEDIS
UHS
PALMDALE, CA
…and data entry of identified procedures performed/or disease process treatment into the associated registry/vendor tool platform. Oversees daily management of retrospective chart reviews as…
Added 2 mins ago
Physical Therapist Assistant
Corewell Health
Coloma, MI
Participates in ongoing process improvement, patient satisfaction initiatives, program development and marketing activities.
Added 19 mins ago
Investments & M&A Associate - Corporate Development
Indeed
Sioux Falls, SD
We are looking for an Associate to work on strategic investments and M&A in Indeed's Corporate Development team. The team shapes long-term strategy by examining the comparative landscape…
Added 21 mins ago
MN
Patient Care Associate-4 Doctors
Montefiore Nyack Hospital
United States
- $25.15 USD / hour
The Patient Care Associate is responsible for performing assigned patient care tasks under the supervision of the Registered Nurse. The PCA assists with patient care as delegated by the RN…
Added 21 mins ago
JC
Part-Time Patron Experience Associate - Arvada Library
Jefferson County
United States
- $23.39 to $29.24 USD / hour
- Part-time
Jefferson County Public Library is seeking a customer-focused, part-time Patron Experience Associate to join our team at the Arvada Library.
Added 23 mins ago
Senior Associate, Marketplace - Occasions Strategy & Operations
DoorDash USA
NY
…to lead the execution of our occasions, owning the strategy development and implementation needed to launch these campaigns. As our execution lead, you will work closely with multiple XFN…
Added 23 mins ago
Statewide Associate Probation Officer - Office of the Commissioner of Probation
State of Massachusetts
Off of the Comm of Probation, MA
Added 23 mins ago
Fiscal Administrator I - Superior Court Administrative Office
State of Massachusetts
Superior Ct Administrative Off, MA
Added 23 mins ago
Juvenile Justice Youth Development Specialist II, Shift Supervisor, Northeast Detention
State of Massachusetts
Middleton, MA
Added 23 mins ago
B
Seasonal Cashier Associate - Part Time
Burlington
Revere, MA
- $15 USD / hour
- Part-time
…the customer's needs while getting them through the check-out process quickly and easily, our cashiers are key in helping us provide a world-class shopping experience to our…
Added 23 mins ago
B
Seasonal Retail Stocking Associate - Part Time
Burlington
Revere, MA
- $15 USD / hour
- Part-time
…nation, join the Burlington Stores, Inc. as a Seasonal Stocking Associate ! Are you looking for a hands-on role in a fast-paced environment? Do you have great organizational skills and work…
Added 23 mins ago
S
Food Operations Manager 1
Sodexo
CONCORD, MA
- $67,405 to $87,230 USD / year
Gain professional growth through ownership of operations, people development, and long-term planning.
Added 23 mins ago
Senior Manager, Commissioning Engineering
Bristol Myers Squibb
Devens, MA
The position, Sr. Manager Commissioning Engineering will be part of the Validation team reporting to the Associate Director, Validation Engineering and support clinical and commercial…
Added 23 mins ago
Lead Biomedical Equipment Technician-Newburyport
Beth Israel Lahey Health
Newburyport, MA
Provide management with input regarding staff performance, training needs, workload distribution, process adherence, operational concerns, and employee development opportunities while not…
Added 23 mins ago
B
Seasonal Retail Stocking Associate - Part Time
Burlington
Billerica, MA
- $15 USD / hour
- Part-time
…nation, join the Burlington Stores, Inc. as a Seasonal Stocking Associate ! Are you looking for a hands-on role in a fast-paced environment? Do you have great organizational skills and work…
Added 23 mins ago
Assistant Unit Director - ESU
State of Massachusetts
Danvers, MA
Added 23 mins ago
Test Technician
ManpowerGroup
Franklin, MA
Assist in the development of test procedures and protocols to improve testing consistency and efficiency
Added 23 mins ago
Biomedical Equipment Technician III-Beverly
Beth Israel Lahey Health
Beverly, MA
Analyze recurring equipment failures, service trends, and reliability concerns and recommend maintenance strategies, process improvements, training needs, equipment replacement…
Added 23 mins ago
Senior Data Scientist - AI Engineering - Clinical Applications
Novo Nordisk
Lexington, MA
The Senior Data Scientist I reports to the Associate Director of the Clinical AI development area. Internal partners include fellow Data Scientists, AI Engineers, and System Architects who…
Added 24 mins ago
Senior Specialist Category Development
Staples
Framingham, MA
As Senior Specialist, Category Development, you’ll turn customer, market, and competitive research into insights that help shape smarter category and portfolio decisions. Working closely…
Added 24 mins ago
Investments & M&A Associate - Corporate Development
Indeed
Boston, MA
We are looking for an Associate to work on strategic investments and M&A in Indeed's Corporate Development team. The team shapes long-term strategy by examining the comparative landscape…
Added 24 mins ago
Specialty/ Senior Specialty Representative - Bone Health - Boston North, MA
Amgen
Boston, MA
Associate's degree and 4 years of Sales experience OR

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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