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VH
Registered Nurse - Patient Aligned Care Team (Intermittent)
Veterans Health Administration
Richland, WA
- $81,182 to $146,092 USD / year
…education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation…
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VH
Registered Nurse- Ambulatory Surgery
Veterans Health Administration
Des Moines, IA
- $75,278 to $139,394 USD / year
…education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation…
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VH
Registered Nurse- Nursing Supervisor
Veterans Health Administration
Des Moines, IA
- $81,520 to $139,138 USD / year
…education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation…
Added just now
Case Manager II
The Salvation Army
Colorado Springs, CO
The Case Manager II will have a focus on family at our shelter. Case Managing Families to help them progress in life and eventually move out of the shelter into other supportive services or…
Added 1 min ago
Customer Representative, Sales MAH
Merck
Denver, CO
…structure, business model, key influencers (Owner/Practice Manager/Key Tech/Associate Vet/Front office staff), customer needs and identifies business…
Added 3 mins ago
VH
Nurse - Resource Pool Nurse
Veterans Health Administration
Coatesville, PA
- $83,936 to $147,915 USD / year
…education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation…
Added 3 mins ago
VH
Registered Nurse- Women's Health Patient Aligned Care Team
Veterans Health Administration
Austin, TX
- $79,295 to $139,966 USD / year
Responsible for the documented PACT outcomes at the program or service level.
Added 8 mins ago
VH
Registered Nurse (RN) - Home Telehealth (HT) Care Coordinator
Veterans Health Administration
Tomah, WI
- $77,771 to $147,657 USD / year
…education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation…
Added 12 mins ago
VH
Registered Nurse (Perioperative-Operating Room)
Veterans Health Administration
Bronx, NY
- $108,092 to $143,754 USD / year
…standards, Veterans Health Administration (VHA) Directives, and service level standard operating procedures (SOPs). The OR RN assures the sterility of the surgical field is maintained and…
Added 12 mins ago
VH
Registered Nurse (Inpatient Mental Health)
Veterans Health Administration
Wilkes Barre, PA
- $64,058 to $119,679 USD / year
…quality improvement process and initiatives as well as customer service programs. Other duties include but are not limited…
Added 12 mins ago
VH
Registered Nurse (Ascend, PTSD Residential Rehabilitation Treatment Program)
Veterans Health Administration
Aurora, CO
- $90,221 to $150,404 USD / year
…education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation…
Added 15 mins ago
VH
Nurse Practitioner - Primary Care Residency Program Director
Veterans Health Administration
Chicago, IL
- $169,288 to $225,146 USD / year
…Residency Program Director (RPD) practices in the Primary Care Service to provide a full range of services emphasizing quality, timeliness, and advancing the Veterans Affairs (VA)…
Added 15 mins ago
VH
Nurse (Federal Electronic Health Record (FEHR) User Role Assignment Coordinator (URAC))
Veterans Health Administration
Boise, ID
- $71,488 to $147,277 USD / year
…interdisciplinary team members, including other program and service leaders at the facility and network. They work closely to establish and maintain effective relationships with all levels…
Added 15 mins ago
VH
Nurse Manager - Acute Care
Veterans Health Administration
Richmond, VA
- $98,483 to $172,516 USD / year
The Richmond VA Medical Center is seeking a Nurse Manager (NM) to join the Acute Care service. He or she functions as a clinical expert and is responsible and accountable for all elements…
Added 20 mins ago
VH
RN - Nurse Manager (Unit 2A)
Veterans Health Administration
Palo Alto, CA
- $153,887 to $228,000 USD / year
The Nurse Manager of this unit is responsible and accountable for all elements of the nursing process when providing or supervising direct patient care. Assesses, plans, implements and…
Added 20 mins ago
VH
Registered Nurse - Community Living Center
Veterans Health Administration
Topeka, KS
- $74,590 to $137,636 USD / year
…education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation…
Added 22 mins ago
VH
RN-Admission/Discharge Coordinator
Veterans Health Administration
Fresno, CA
- $89,225 to $163,975 USD / year
…education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation…
Added 22 mins ago
VH
Registered Nurse - Float Pool (part-time)
Veterans Health Administration
Iron Mountain, MI
- $69,918 to $131,481 USD / year
- Part-time
…quality improvement process and initiatives, as well as customer service…
Added 22 mins ago
VH
Registered Nurse - Informaticist
Veterans Health Administration
Fargo, ND
- $65,178 to $112,090 USD / year
Collaborates with interdisciplinary teams and program/service leaders across the facility, network, and national VA staff to support informatics initiatives.
Added 25 mins ago
Stormwater Project Manager | Indianapolis, IN
The Davey Tree Expert Company
Indianapolis, IN
Candidates with an existing client portfolio or demonstrated success breaking into new service markets are strongly preferred. The position will leverage the strength of a nationwide team…
Added 25 mins ago
VH
Registered Nurse - Mental Health Intensive Case Management
Veterans Health Administration
Northport, NY
- $98,819 to $168,074 USD / year
…education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation…
Added 25 mins ago
VH
Registered Nurse - Home Based Primary Care
Veterans Health Administration
Jefferson Barracks, MO
- $75,487 to $153,842 USD / year
…education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation…
Added 25 mins ago
VH
Registered Nurse- Emergency Department
Veterans Health Administration
Iowa City, IA
- $73,696 to $122,961 USD / year
…pathway, as a direct care nurse, & reports to the Clinical Manager, Intensive Services Service…
Added 25 mins ago
VH
Nurse
Veterans Health Administration
Location Negotiable After Selection · Washington, DC
- $90,925 to $228,000 USD / year
…education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation…
Added 25 mins ago
VH
Registered Nurse-Remote Patient Monitoring Home Telehealth Case Manager
Veterans Health Administration
Orlando, FL
- $72,273 to $148,502 USD / year
The Remote Patient Monitoring Home Telehealth Case Manager delivers fundamental knowledge-based care to assigned clients while developing technical skills. Assesses, plans, implements, and…

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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