Jobs in the United States

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Added 1 min ago
VH
Lead Medical Support Assistant
Veterans Health Administration
Bedford, MA
- $62,805 to $81,649 USD / year
This Medical Support Assistant position is within the Connected Care Service at the VA Bedford Healthcare System in Bedford, Massachusetts. It is permanent and full-time at 40 hours per…
Added 1 min ago
DC
Assistant Commissary Officer
Defense Commissary Agency
Fort Hamilton, NY
- $88,005 to $114,413 USD / year
Assistant Commissary Officers fully participate in managing all store activities, providing advice and guidance to other store division managers as needed, and assisting managers in…
Added 1 min ago
AO
Assistant Director of Labor and Custodial Services
Architect of the Capitol
Washington, DC
- $121,785 to $187,093 USD / year
…of Operations, Superintendent, Senate Office Buildings. The Assistant Director of Labor and Custodial Services will serve as the Facilities Manager, responsible for management and direction…
Added 1 min ago
VH
Nursing Assistant - Mental Health
Veterans Health Administration
San Antonio, TX
- $36,619 to $59,788 USD / year
Added 4 mins ago
VH
Physician Assistant - PACT - Primary Care (Chico)
Veterans Health Administration
Chico, CA
- $148,228 to $234,217 USD / year
The local Primary Care Supervisory Physician and Primary Care Assistant Chief are responsible for the supervision and evaluation of the Primary Care PA, covering both clinical and…
Added 4 mins ago
VH
Physician Assistant - Internal Medicine
Veterans Health Administration
West Roxbury, MA
- $125,779 to $198,751 USD / year
Across Medical services, a Physician Assistant is authorized to perform the following core medical functions, while working under close supervision of a designated physician; with limited…
Added 7 mins ago
VH
Lead Medical Support Assistant
Veterans Health Administration
Worcester, MA
- $59,314 to $77,110 USD / year
The Lead Medical Support Assistant (MSA) performs a variety of administrative functions associated with the scheduling of patient care for the clinical programs at VA Medical Center.
Added 7 mins ago
VH
Advanced Medical Support Assistant
Veterans Health Administration
Tuskegee, AL
- $45,967 to $59,757 USD / year
The employee serves as an Advanced Medical Support Assistant (AMSA) in the VA Care in the Community program at the Central Alabama Veterans Health Care System in Tuskegee, AL. The employee…
Added 9 mins ago
CA
Supervisory Auditor (Field Director)
Customs and Border Protection
Chicago, IL · Long Beach, CA
- $147,945 to $192,331 USD / year
…to a Deputy Field Director, and, through them, to multiple Assistant Field Directors and, a multidisciplinary team comprised of a quality auditor, forensic auditor, field auditors, and…
Added 9 mins ago
LO
Supervisory Copyright Specialist (Licensing)
Library of Congress
Washington, DC
- $121,785 to $158,322 USD / year
This position is located in the Licensing Section, Financial Management Division, Office of the Assistant Register and Director of Operations, Copyright Office. The incumbent serves as the…
Added 9 mins ago
US
Child and Youth Program Assistant CY-01/02
United States Army Installation Management Command
Joint Base Lewis-McChord, WA
- $19 to $25 USD / hour
…youth development, special education, Human Development, Youth Program Administration, Recreation (children and youth), Physical Education or directly related behavioral sciences…
Added 10 mins ago
Assistant Site Manager, DashMart - Los Angeles, CA
DoorDash USA
Los Angeles, CA
…includes preparing food in a light-prep kitchen, and help the Site Manager ensure we maintain high quality for our…
Added 12 mins ago
DE
Financial Management Specialist
Drug Enforcement Administration
Chantilly, VA
- $121,785 to $158,322 USD / year
This position(s) primary purpose is to serve as the principal financial management advisor to the Program Manager, Special Agent in Charge, and Assistant Special Agent in Charge on the…
Added 12 mins ago
FA
Management and Program Assistant
Federal Aviation Administration
Hayward, CA
- $68,531 to $102,801 USD / year
Management and Program Assistant within ATO, Air Traffic Services. Assignments will support managers, staff, and other employees in day-to-day operations. Performs a combination of routine,…
Added 12 mins ago
NA
OFFICE ASSISTANT/OFFICE MANAGER
Naval Air Systems Command
China Lake, CA · Point Mugu, CA
- $42,446 to $68,819 USD / year
You will serve as either an Office Assistant or Office Manager supporting NAWCWD, in either China Lake, CA or Point Mugu, CA.
Added 15 mins ago
FA
Aviation Safety Inspector, Assistant Partial Program Manager (APPM), UPS CMO, AFC-130
Federal Aviation Administration
Louisville, KY
- $90,925 to $118,204 USD / year
The Assistant Partial Program Manager (Maintenance) Part 121 serves as a full assistant to a Partial Program Manager (Maintenance) Part 121 who is assigned a portion of the airworthiness…
Added 15 mins ago
FS
Supervisory Information Technology Specialist (SYSANALYSIS)
Forest Service
Location Negotiable After Selection
- $147,945 to $192,331 USD / year
Incumbent is a member of the senior leadership team in the CIO serving the NRE Assistant CIO (ACIO). | The incumbent is responsible for the delivery of IT infrastructure services and…
Added 15 mins ago
FA
Supervisory Air Traffic Control Specialist
Federal Aviation Administration
Fort Lauderdale, FL
- $141,074 to $176,344 USD / year
The Air Traffic Manager reports to a General Manager and/or Assistant General Manager.
Added 15 mins ago
CA
Program Manager (AAM Division Director)
Customs and Border Protection
Washington, DC
- $169,279 to $197,200 USD / year
Planning for short and long-term AAM operations with a focus on interactions with various program office personnel across CBP in close coordination with the OFAM Assistant Commissioner and…
Added 18 mins ago
CN
Recreation Assistant (Liberty)
Commander, Navy Installations Command
Virginia Beach, VA
- $17 USD / hour
Performs a variety of duties in support of the Morale, Welfare, and Recreation (MWR) Community Recreation program that may include special events, recreation information/resources, command…
Added 18 mins ago
CN
Recreation Assistant (Fitness/Sports/Aquatics)
Commander, Navy Installations Command
Colts Neck, NJ
- $19 USD / hour
…from the standpoint of participants' responses, resources, and program objectives.Â· Monitors patrons, volunteers and contractors at the assigned program/event and reports any issues to…
Added 25 mins ago
Medical Assistant Certified - Sleep Medicine
Confluence Health
Wenatchee, WA
Accredited Medical Assisting program graduate, or enrolled in externship program, OR Medical Assistant Apprentice with completion of the curriculum, passed the CCMA exam, and is awaiting…
Added 35 mins ago
SC
Service Desk Supervisor
State Controller's Office
CA
- $8,504 to $11,395 USD / month
Under general direction of the Information Technology Manager I in the Information Systems Division (ISD) the incumbent will take day-to-day direction from the Unclaimed Property Division…
Added 50 mins ago
Elite Stylist
Ulta Beauty, Inc.
West Oklahoma City, OK
…emphasis on the guest’s total look. They support the Experience Manager (EM) and Assistant Services Manager (ASM) and focus on performance (service sales, and productivity), people (guest…
Added 50 mins ago
Master Stylist
Ulta Beauty, Inc.
West Oklahoma City, OK
…emphasis on the guest’s total look. They support the Experience Manager (SM) and Assistant Services Manager (ASM) through a focus on performance (service sales, and productivity), people…

NWESI

Sr. Administrative Assistant (Project Billing)

Boise, ID, United States

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Job details

Experience: 5+ years of administrative experience, ideally supporting senior management
Posting language: English
Posted: Nov 2, 2026

Original job description

Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments.

We are looking to add a talented Commissioning Services Division (CxSD) Administrator to our Boise, ID office location. The CxSD Administrator will be responsible for providing administrative support to division leadership and ensuring efficient operation in the office. This role is crucial in coordinating administrative tasks, managing communications, and assisting with project management to support divisional goals.

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES:

Manage project setup, including establishing new projects, phases, and billing information in the Company's accounting system
Prepare and process approximately 60 o 70 client invoices monthly based on billing instructions provided by project managers, ensuring accuracy and timely submission
Manage complex project billing requirements, including multiple project phases, varying client billing procedures, and submission of invoices through client-specific online billing portals
Prepare, track, and submit lien waivers, releases, and other documentation required or client invoicing and payment processing
Coordinate with project managers and accounting staff to resolve billing discrepancies, track outstanding billing requirements, and ensure timely invoicing and payment processing
Manage the administrative aspect of quoting, job setup, and accounts receivable for the Commissioning Services Division
Supports leadership administratively for office; schedule meetings, coordinate travel, assist with onboarding and offboarding tasks, plans social and business functions.
Gather and maintain key business documents in electronic archives for the division.
Maintain adequate inventory of office, kitchen, and other supplies.
Shows enthusiasm and passion for NWESI in greeting visitors to a professional lobby area.
Manage incoming calls and filters to technical or business development staff
Work closely with all levels of administrative and technical staff to assist as needed with word processing, data entry, filing, copying, low level technology issues, and database management
Works directly with IT and has some level of involvement in most IT related items
Function as the main point of contact for location-related vendors (alarms, supplies, and equipment)
Work with technical team members to maintain proper inventory and function as the main point of contact for all regional-specific equipment; place orders as directed by Commissioning Services Division Manager
Determining and placing office safety supply orders for regional office
Work with Executive and IT teams during periods of inclement weather, alarm, or technology-related incidents to ensure the office is secure and personnel stay informed
Assist and/or arrange training, classes, or webinars for other employees
Manage or maintain the company’s sustainability practices
Works with accounts payable for regional vendors
Ensure all reports meet professional standards for writing and consistency, and (with guidelines from the Business Development Group) company branding requirements
Requesting insurance certificates for all Commissioning projects and clients
Other duties as assigned.

SKILLS & ABILITIES:

Strong interpersonal skills; ability to interact professionally with diverse personalities
Problem-solving abilities and adaptability to changing needs and situations
Attention to detail and accuracy in all tasks

REQUIREMENTS:

Associate’s or Bachelor's degree in Business Administration or related field preferred
5+ years of administrative experience, ideally supporting senior management
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask and prioritize
Ability to handle sensitive information and discretion to maintain confidentiality
Familiarity with the Smartsheet software preferred
Familiarity with the Ajera software preferred

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

Ability to pass pre-employment and ongoing background checks and drug screens
Valid Driver's License with a good record

BENEFITS PACKAGE

Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
Company-paid life and disability insurance
Flexible Spending Account and Dependent Care Reimbursement Account
Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises or bonuses related to certifications
31 paid days off (including holidays and PTO)
Profit sharing program and 401(k)
Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

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More about this job

Skills

Administrative support
Leadership
Documentation
Accounts receivable
Fix meetings
Sales
Data entry
Accounts payable
Interpersonal skills
Problem solving
Adaptability
Attention to detail
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Communication skills
Organizational skills
Multitask
Confidentiality
Smartsheet
Valid driver's licence

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