Operations Coordinator

The Norwich Free Academy is seeking an Operations Coordinator. The Operations Coordinator coordinates administrative and operational processes that support Norwich Free Academy's day-to-day functions. This position manages assigned responsibilities, serves as a point of contact for designated schoolwide functions, and provides administrative support to the Director of Operations. The Operations Coordinator collaborates with staff, administrators, and outside organizations to ensure efficient, effective operations. The position requires strong organizational, communication, and problem-solving skills, attention to detail, and the ability to manage multiple priorities. This is a 12 month, full time position with benefits.

Performance Responsibilities:

• Support student transportation, including maintaining transportation information, communicating with families, staff, and transportation providers, and referring matters requiring administrative decisions to the Director of Operations.
• Coordinate the administrative aspects of field trips, including transportation arrangements, permission slips, medical-clearance documentation, and related records.
• Maintain assigned administrative systems, including Vector/SafeSchools, training assignments, and related records.
• Provide administrative support for assigned grants and departmental financial processes, including maintaining records, preparing reports, processing purchase requisitions, invoices and reimbursements, tracking expenditures, and managing related documentation.
• Serve as the Academy's administrative liaison to Norwich Public Schools for Title II, III, and IV grants, including submitting funding allocations, coordinating purchase orders and invoice payments, maintaining and reconciling grant expenditure records, and processing requests for funding reallocations in accordance with established procedures.
• Support professional development and tuition reimbursement processes, including registrations, reimbursements, records, and communication of established protocols and deadlines.
• Maintain confidentiality regarding students, employees, financial information, and Academy operations, and follow applicable Academy policies and procedures.
• Maintain Academy bell schedules.
• Provide administrative support to the Director of Operations and maintain department records, correspondence, schedules, spreadsheets, databases, and related documentation.
• Perform other duties as assigned by the Director of Operations or Head of School.

Professional Practices and Expectations:

• Provide professional and responsive administrative support.
• Maintain accurate records and complete assignments in a timely manner.
• Demonstrate strong organizational skills and attention to detail.
• Communicate professionally with students, families, employees, administrators, vendors, and outside organizations.

Qualifications:

• Associate's degree or equivalent; bachelor's degree preferred.
• Previous administrative experience, preferably in an educational setting.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with PowerSchool or similar school information systems preferred.
• Experience with grants and related reporting processes preferred.
• Strong organizational, recordkeeping, and data-management skills.

Please submit a cover letter, resume, three current letters of recommendation (dated within 12 months), including a direct supervisor. Only complete applications will be considered. Hourly Rate: $30.26 - $33.17 Only online applications will be accepted. No phone calls or email. To apply please click the red "Apply" button on the top left of the posting.

NFA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all members of our community.