Executive Coordinator

Northwestern Counseling & Support Services is seeking a highly organized, professional, and detail-oriented Executive Coordinator to support our CEO, Division Directors, Board of Directors, and agency-wide initiatives. This is a dynamic, multifaceted role for someone who enjoys working behind the scenes to keep an organization running smoothly, build strong relationships, and support meaningful work in the community.

As a key administrative partner to executive leadership, you will help manage day-to-day priorities, coordinate meetings and special projects, prepare reports and presentations, and ensure important information is organized, accurate, and communicated effectively. You will serve as a professional point of contact for internal and external partners, using sound judgment, discretion, and a strong commitment to confidentiality in all interactions.

This role also plays an important part in supporting the NCSS Board of Directors. You will coordinate board meeting logistics, compile monthly reports and data dashboards, maintain official records, and help ensure board materials and communications are prepared accurately and on time. Your ability to anticipate needs, track deadlines, and bring together information from across the agency will help leadership make informed decisions and stay focused on organizational priorities.

The ideal candidate is proactive, adaptable, and comfortable balancing competing priorities in a fast-paced environment. They bring excellent written and verbal communication skills, strong attention to detail, sound judgment, and the ability to handle sensitive information with care. If you enjoy variety in your work, take pride in creating order and efficiency, and want to contribute to an organization that makes a difference in people's lives, we would love to hear from you.

Key Responsibilities

• Executive Leadership Support: Coordinate calendars, correspondence, meetings, presentations, and special projects while serving as a professional liaison for the CEO and Division Directors.
• Board of Directors Support: Prepare and compile board reports, maintain data dashboards and official records, coordinate meeting logistics, and document meeting minutes.
• Project and Event Coordination: Organize agency meetings, conferences, trainings, and special initiatives in collaboration with leadership and internal departments.
• Administrative and Organizational Support: Track deadlines and deliverables, maintain accurate documentation, support agency committees and safety initiatives, and help keep internal communications and resources current.
• Confidentiality and Professionalism: Handle sensitive information with discretion and foster positive working relationships with staff, board members, community partners, and external stakeholders.

At NCSS, we offer a comprehensive benefits package that includes perks such as medical and dental coverage, an employer-matched retirement plan, and educational support. Additionally, for those who qualify, this position provides an opportunity for $5,250 in student loan forgiveness upon the successful completion of your 6-month introductory period. We invite you to become a valued member of our team at NCSS, a 2025 Best Places to Work in Vermont!

EOE

Hiring rate is based on experience, education, and internal equity. Final compensation will be determined in accordance with NCSS policy and applicable laws.

Qualifications

Bachelor’s Degree with 3-5 years of experience; or equivalent combination of related education, training and experience.