Coordinator, Procedure Based Services - NBMC (Full Time, Day)

At Northbay Health, the Coordinator, Procedure Based Services is responsible for the overall management of inventory in assigned procedure based departments as it relates to supply replenishment, maximizing quality, minimizing costs and supporting department goals within system supply chain objectives. Responsible for having a working knowledge of product lines associated with assigned specialty department. Supports department to ensure existing inventory and associated expenses are within budgeted targets. Responsible for ensuring consumable supplies are accurately controlled to reduce obsolescence, outdates and waste within the assigned unit(s). This is accomplished through the maintenance of appropriate inventory levels based on PAR Optimization utilization calculations, product rotation; outdate management and ongoing communications with both the customer and supply chain management team. Responsible for all replenishment orders, managing returns, recalls and product conversions within areas of assigned responsibility to include ensuring proper supply levels, labeling and handheld changes in Lawson. Coordinates and performs scheduled physical inventories of assigned areas within the specialty areas and works with the supply chain leadership and procedure based department management to analyze outcomes and adjust inventory levels as appropriate.

• Education: Associate’s Degree preferred.
• Licensure/Certification: Certified Materials and Resource Professional (CMRP) certification preferred.
• Experience: Two to four years’ experience in healthcare supply chain in the Surgical or Cath Lab preferred.
• Skills: Oracle ERP experience preferred. Ability to use Microsoft Office (Outlook, Excel, Word) at a beginner’s level. Ability to analyze, interpret and make recommendations based on data. Good understanding of information processing as it relates to business
• Quality of Output of Work: Defines hard work for the rest. No matter how high the productivity or output goals are set; more is produced than expected in all areas. Sets goals for self and actively plans to achieve the best output of work possible. Produces work that is mostly error free the first time with little waste or rework required.
• Use of Resources: Gets things done with less and models resourcefulness. Does not cut corners, waste time, money, material or other people’s productivity. Understands their impact on other critical processes and patient care.
• Timeliness of Output: Even difficult time targets and goals are met and some are actually exceeded. Endeavors to always meet deadlines. Does not sacrifice quality for timeliness of completion.
• Customer Impact and Value Added Service: Produces goods and services that consistently meet and sometimes exceed the standards and expectations of internal and external customers. Is driven to serve others and make a difference in the work environment. The feedback from customers is almost always positive. Is viewed as a vital part of the customer’s network of support services.
• Teamwork and Collaboration: Models teamwork via active participation as a team member on a departmental and organizational level, fosters collaboration, recognizes efforts and successes of individuals and teams. Seeks alliances, works well with others and strives to pursue collective goals. This competency includes building relationships, addressing conflict, collaboration with others.
• Self-Management: Understand own strengths, growth opportunities, attributes, and emotions; models courage, authenticity, service, truth telling, and effectiveness; possesses the confidence in self to have confidence in others.
• Standards of Performance: Demonstrate performance by adhering to established policies and procedures and exhibiting the defined characteristics associated with attendance and punctuality.
• Physical Effort: Attendance is an essential function of the job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, stooping, stretching, and hand/eye coordination, manual dexterity sufficient to operate a keyboard, multifunction printer, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Work may be stressful and may involve conflict resolution associated with Physicians, Clinicians, Administrative Leaders and direct reports.
• Hours: Days – Full-Time Monday through Friday. Start and end times and other hours of work are subject to business needs.

Interpersonal Skills and Values

Demonstrates NorthBay Health’s True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

Why NorthBay Health

NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.

We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.

NorthBay Health Benefits Options

NorthBay Health offers a comprehensive benefits package based on established eligibility requirements. Benefits may include medical, dental, and vision insurance, life, disability, and long-term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market-based compensation review and increases subject to approval and organizational performance.

Compensation Structure

NorthBay Health uses a structured compensation framework. Staff-level positions use a step-based system (Steps 1–5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.

Remote Work Disclosure

NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.

Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.

Notice to Recruitment Agencies

NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.

More Information

Visit NorthBay Health Careers for recruitment FAQs and additional information.