Student NAC Gallery Assistant (Work-Study)

Position Information

Northwest Arts Center Gallery Assistants provide administrative and physical support for the Northwest Arts Center while working on a variety of tasks, such as installing of exhibitions, working with the Minot State University collections, visitor services and assisting with the daily oversight of the galleries. Gallery Assistants ensure proper maintenance of gallery space and maintain a warm, welcoming atmosphere in the NAC.

Responsibilities - Duties may include but are not limited to:

Administrative, Visitor & Member Services support

• Administrative and clerical duties: answer phone and take messages, write and send emails as appropriate, update mailing lists, assist with contracts, financials, and book-keeping, assist with special projects, grants and fundraising, attendance tracking.
• Assist with Visitor Services & public programs: open and close gallery as appropriate, staff the reception desk, greet visitors, and answer curatorial questions, monitor, and ensure artwork safety during public hours, assist during public events and receptions.
• Assist with Member Services: membership acquisition and retention, member activities, maintain membership database, newsletters, and scheduled mailings.

Exhibition & Collections programming and logistics

• Assist in exhibition programming with the internal gallery calendar and management of digital exhibition archives, exhibition planning and development, reception and event planning and execution, processing of juried exhibition entries and exhibition evaluations.
• Assist with installation and deinstallation of exhibitions through art handling, hanging and presenting artwork, un-packing and packing of artwork, lighting artwork, installing signage, labels and didactics, gallery maintenance and painting.
• Assist with registration and collections duties: release and receipt of shipments, condition reports, collections data and images management, loan agreements and the campus loan program, specialized collections tasks and duties.

Facilities and Janitorial

• Assist with implementation of the NAC housekeeping schedule: clean and maintain the workroom, galleries, collections storage and restrooms.
• Assist with implementation of the NAC environmental monitoring and pest management policies.
• Conduct inventories of equipment, supplies, gallery furniture, lighting components, etc.

Qualifications

• Applicants in Art, Art Ed, or Art History degree programs preferred.
• An interest in museum/galleries and sensitivity to art as a form of expression.
• Willingness to learn and adhere to gallery policy, practices, and workflows.
• Be energetic, committed, and reliable with a self-starting, ‘can-do’ attitude, and a strong work initiative.
• Ability to work well and quickly under pressure both individually and as a part of a team.
• Excellent interpersonal and communication skills (both written and verbal).
• Excellent organizational and project management skills to consistently meet deadlines.
• Knowledge of Apple Software and Microsoft Office, incl. Word, Excel. Fluency in Adobe Creative Cloud applications beneficial, but not required. Willingness to learn and use new software applications and processes.
• Ability to lift up to 40 pounds, climb ladders.
• Ability to relate to and assist all members of our diverse campus community.
• Applicants must be currently enrolled at Minot State University in a certificate/degree-seeking program and, if hired, be enrolled in six credits or more each semester that they are employed.
• Applicants must have at least a cumulative 2.50 GPA and, if hired, must maintain at least a cumulative 2.50 GPA each semester they are employed.

Other Information

• This paid student position can also be registered for internship credits in Art & Professional Communication internship courses.
• Starting hourly wage of $12.50.
• Position commitment August 24, 2026 – May 10, 2027, at 6-20 hours per week.
• Fall orientation and training will be the week of Monday, August 24, 2026. Spring orientation and training will be the week of January 11, 2027. If starting mid-semester, training will be conducted after date of hire.
• Staff will not work during Thanksgiving Break, Spring Break, and one week during Winter Break. There will be weeknight and weekend commitments.
• Prospective candidates must be eligible for Work-Study through Financial Aid. Work-Study is a State Funded Program that allows employment to be subsidized by State Funding. It is not tuition assistance, nor is a student required to pay funds back. If a student qualifies for Financial Aid Assistance, grants, and special awards you may be eligible for FWS. For more info, please contact the Financial Aid Office.

Additional Information

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Equal Opportunity and Non-Discrimination Statement:

Minot State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, pregnancy, or other characteristic protected by law. Women, minorities, veterans, individual with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran status, and disability status as part of the application process. This information will remain confidential and separate from your application. All information provided for this position will be available to Human Resources, and EO/Title IX for non-hiring purposes.

Confidentiality of Application Materials:

Pursuant to the NDCC 44-04-18.27, if a public entity or any person delegated authority by a public entity to review applications or make hiring decisions receives applications from three or more applicants who meet the minimum qualifications for a vacant position, the public entity or other person shall designate three or more of the qualified applicants as finalists for further consideration before the public entity or other person may issue an offer of employment to fill the position. However, if the public entity or other person does not wish to consider any of the applications further and decides not to make an offer of employment for the vacant position, the public entity need not designate any finalist. The applications and any records related to the applications which contain information that could reasonably be used to identify an applicant are exempt. Once the finalists are designated, the applications and related records of the finalists are open to the public. The public entity or other person reviewing applications on behalf of the public entity shall comply with all requirements for an executive session to discuss exempt applications. If, by the close of the application period for a vacant position, a public entity receives applications from fewer than three applicants who meet the minimum qualifications, the applications and records related to the applications are open to the public. A public entity may adopt policies regarding the release of exempt records under this section.

Veterans’ Preference:

Veterans claiming preference must submit all proof of eligibility prior to the job posting closure date. Proof of eligibility includes a DD-214 or NGB 22, and if claiming disabled status, a current (within the last 12 months) letter of disability from the Veterans Administration.

Clery Statement:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Minot State University publishes an Annual Security and Fire Safety Report. The report includes the University's policies, procedures and programs concerning safety and security, as well as three years’ worth of crime statics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online. You may also request a paper copy of the report from the MSU Office of Safety and Security located at 500 University Ave W, Minot, ND, 58707.