Executive Assistant

Posting Details

Job Posting Information

Posting Number PG195316SP

Internal Recruitment No

Working Title Executive Assistant

Anticipated Hiring Range Commensurate with Experience ($65,000 - $68,000)

Work Schedule Monday - Friday, 8:00 am - 5:00 pm (occasionally require working outside of normal business hours)

Job Location Raleigh, NC

Department Administration - Research Services

About the Department The North Carolina Agricultural Research Service (NCARS) mission is one of service. Our mandate is to support the citizens of North Carolina through research that has a positive impact on their lives. Our goal is to conduct that research in a manner that extends the benefits beyond our borders, to the citizens of the nation and the world.

Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision

• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year

• Tuition and Academic Assistance

• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties Support the advancement of agricultural research across North Carolina by providing executive-level administrative leadership to the North Carolina Agricultural Research Service (NCARS). As the Executive Assistant, you will serve as a trusted partner to NCARS leadership, helping coordinate strategic initiatives, facilitate collaboration across the College of Agriculture and Life Sciences, and ensure the efficient operation of programs that support the University’s research mission.

Key Responsibilities

Executive Administration & Operational Support

• Manage complex calendars, schedules, and meeting requests for the Associate Dean and Director of NCARS, Assistant Director, and Director of Industry Research Partnerships.
• Draft, edit, and prepare correspondence, presentations, reports, and other executive communications.
• Coordinate professional travel, including itineraries, travel authorizations, reimbursements, and supporting documentation.
• Manage day-to-day administrative operations and provide backup support to the NCARS University Program Specialist as needed.

Stakeholder & Committee Coordination

• Serve as the primary administrative contact for NCARS, collaborating with the CALS Dean’s Office, Cooperative Extension, academic departments, research centers, and external stakeholders.
• Coordinate and provide administrative support for the CALS Research Committee, search committees, and other ad hoc committees.
• Facilitate communication and coordinate activities among faculty, staff, university leadership, and external partners to support research administration initiatives.

Financial & Business Operations

• Prepare and coordinate administrative and financial documentation, including travel reimbursements, interdepartmental transactions (IDTs), journal entries, vouchers, honorariums, awards, and related business processes.
• Assist with purchasing card (PCard) receipt reconciliation in collaboration with the University Program Specialist.
• Support efficient office operations by maintaining documentation and assisting with administrative workflows.

Meeting & Event Management

• Plan and coordinate meetings, campus visits, and special events involving university, government, industry, and commodity stakeholders.
• Manage event logistics, including scheduling, venue selection, catering, agendas, meeting materials, on-site coordination, and post-event follow-up.
• Maintain the NCARS electronic bulletin board and assist with event communications and document archiving.

If you are a highly organized professional who enjoys supporting executive leadership, coordinating complex projects, and building strong relationships across a collaborative university and stakeholder community, we encourage you to apply and become an integral part of the NCARS team supporting agricultural research and innovation at NC State.

Other Responsibilities

• Other duties as assigned.

Qualifications

Minimum Experience/Education High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

• Exceptional verbal and written communication skills with demonstrated ability to compose, edit, and design clear correspondence, presentations, and detailed reports.
• Demonstrated experience planning, supporting, and executing meetings and events, paired with strong organizational skills to prioritize and meet competing deadlines and manage office workflows.
• Proven track record of delivering responsive, professional administrative support to high level administrators and maintaining collaborative working relationships and with internal and external constituents, faculty, staff, and leadership.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint), Google Applications, and enterprise business systems (e.g., PeopleSoft HR/Financials, MyPackPortal, web/faculty tools, and database reporting).
• Strong familiarity with higher education environments, university policies, and operational structures, with proven discretion in maintaining strict confidentiality.

Required License or Certification

• Valid NC driver’s license or the ability to obtain within 60 days of start.

Valid NC Driver's License required Yes

Commercial Driver's License Required? No

Recruitment Dates and Special Instructions

Job Open Date 11/13/2026

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 11/19/2026

Notice to Applicants Please note that the work history on your resume must also be included in your application.

Special Instructions Please attach a resume, cover letter, and contact information for at least three professional references (at least one reference should be current or previous supervisor).

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Position Number 00041651

Position Type SHRA

Position Classification Band Title Executive Assistant

Position Classification Band Level Journey

Position Classification Salary Range $ 37,306 - $ 86,062

Salary Grade Equivalency NC12

Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events Non Mandatory - Emergency Event

Time Limited Position No

Time-Limited Appointment Length (if applicable)

Department Id 110301 - Administration - Research Services

EEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.