Appointment Coordinator

Posting Details

Job Posting Information

Posting Number PG195307SP

Internal Recruitment No

Working Title Appointment Coordinator

Anticipated Hiring Range Commensurate with experience.

Work Schedule Monday–Friday, 8:00 a.m.–5:00 p.m. May work occasional Saturdays as needed.

Job Location Raleigh, NC

Department Campus Health

About the Department The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State.

NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

The purpose of Campus Health (CH) is to provide appropriate, affordable, accessible and high quality primary health care to eligible students, and provide a comprehensive disease-prevention and health promotion program in the NC State University community The major function of the CH is that of providing outpatient care to the 34,000+ NC State students. Some level of medical care or advice is available 24 hours a day, 7 days a week during the academic year beginning in August and ending in May. Hours of service vary during the summer and during holidays and student breaks.

Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision

• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year

• Tuition and Academic Assistance

• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties Help create a welcoming and efficient healthcare experience for NC State students by providing essential administrative support across Campus Health clinics. As a Campus Health Administrative Support Associate, you will play a vital role in coordinating front-office operations, supporting clinical staff, and ensuring patients receive timely, professional service that contributes to the health and well-being of the campus community.

Primary Duties

Patient Services & Clinic Operations

• Serve as a primary point of contact for patients by scheduling appointments, responding to phone and in-person inquiries, optimizing provider schedules, and delivering professional, customer-focused service across multiple Campus Health clinics.

Medical Records & Administrative Support

• Maintain accurate patient records by supporting appointment preparation, scanning, filing, health form and chart retrieval, release of information requests, and other medical records functions. Assist with immunization record management and compliance activities.

Team Support & Operational Excellence

• Provide administrative support to providers and staff by coordinating communications, assisting with special projects, and performing a variety of clerical duties that promote efficient clinic operations and high-quality patient care.

If you are an organized, customer-focused professional who enjoys working in a collaborative healthcare environment and providing exceptional service to a varied campus community, we encourage you to apply and become an important part of the NC State Campus Health team.

Other Responsibilities

• Problem solve referral and insurance issues.
• Adhere to safety health laws and regulations.
• Participate in emergency preparedness drills.

Qualifications

Minimum Experience/Education High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Qualifications

• Experience providing administrative or front-office support in a medical office, ambulatory care, student health, physical therapy, or other healthcare setting.
• Familiarity with electronic health record (EHR) systems, practice management software, or other healthcare information systems used for scheduling, patient registration, and medical records management.
• Experience working in a college or university environment, particularly in a student-facing or healthcare support role.
• Knowledge of medical insurance processes, billing procedures, or patient registration workflows.
• Demonstrated ability to coordinate multiple administrative tasks while delivering courteous, responsive customer service in a fast-paced clinical environment.

Required License or Certification N/A

Valid NC Driver's License required No

Commercial Driver's License Required? No

Recruitment Dates and Special Instructions

Job Open Date 11/09/2026

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 11/16/2026

Notice to Applicants Please note that the work history on your resume must also be included in your application.

Special Instructions Along with your completed application, please attach a cover letter, resume, and contact information for at least three (3) professional references.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Position Number 00061802

Position Type SHRA

Position Classification Band Title Administrative Support Associate

Position Classification Band Level Journey

Position Classification Salary Range $ 33,540 - $ 54,455

Salary Grade Equivalency NC02

Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather Mandatory - Adverse Weather

Mandatory Designation - Emergency Events Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal Emergencies

Time Limited Position No

Time-Limited Appointment Length (if applicable)

Department Id 244030 - Campus Health

EEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.