Administrative Coordinator, EPD

About Nominal Engineers today are building some of the most ambitious machines humanity has ever seen. They should have AI that’s purpose-built for them. Nominal is building the Hardware Intelligence Platform that gives engineers increased visibility into complex physical systems, helps them make better decisions, and ultimately gets their products into the real world faster. It brings together the systems, data, intelligence, and applications hardware engineering requires to meet the AI moment. Hardware engineering teams use Nominal to simulate, test, manufacture, and operate the physical systems that keep the world moving, from spacecraft and autonomous vehicles to next-generation energy systems and robotics. Our customers span aerospace, defense, manufacturing, transportation, energy, and robotics. They include Anduril, Shield AI, Wisk Aero, Pratt Miller Motorsports, Antares, and Shinkei Systems, amongst others, alongside programs within the U.S. Air Force and Navy. Our team draws from SpaceX, Palantir, Anduril, Applied Intuition, Tesla, and other leading companies, united by a common mission: giving hardware engineers the tools to build the future with speed, safety, and confidence. We're a fast-moving team that owns problems end-to-end, works across disciplines, and thrives at the intersection of hardware and software. Some of the world’s leading technology investors, including Sequoia, Lightspeed, Founders Fund, General Catalyst, Lux Capital, and Insight Partners, are backing Nominal’s ambition to change how machines are built and operated. We’re looking for teammates who want to take on hard problems and help make a new generation of world-changing hardware possible. About the role Nominal’s Engineering, Product & Design (EPD) org is growing fast, and we’re building a small EPD admin team to support the whole department: its leaders, its recurring meetings, and the way work gets scheduled and coordinated. As our first Administrative Coordinator, you’ll own a defined lane of that work, running day-to-day scheduling and travel for a group of engineering and product leads and keeping EPD’s planning cycles and events on track. This role is ideal for someone early in their admin career who loves process and systems and wants to grow alongside a team that’s building something new. You’ll work closely with our admin team lead, who designs the operating model, and you’ll be the one making it run, flagging where it could run better.

🚀 What you’ll do:

Run scheduling for a group of EPD leads, coordinating cross-team meetings across time zones and shifting priorities within each lead’s set norms. Schedule and support EPD’s recurring leadership meetings and quarterly planning cycles so the department’s rhythms stay on track. Book travel for EPD leads and coordinate logistics for offsites, team events, and in-office gatherings with our events and operations teams. Set up new EPD leads on calendars, recurring meetings, and admin norms during their first weeks. Run and refine AI-assisted scheduling and coordination routines, and check their output before it reaches a calendar or an inbox. Keep SOPs, templates, and trackers current, and flag repeated friction to the admin team lead with a suggested fix. Field admin requests from across EPD, prioritize them against each other, and communicate clearly about timing. 🔍 We’re looking for someone with 2+ years of administrative or coordinator experience supporting several people or a team in a high-volume environment (tech preferred). Strong calendar skills, including comfort with many attendees, competing priorities, and plans that change. Hands-on use of AI tools in your work today, with concrete examples, including times you chose not to trust the output. A track record of making a process easier for others, such as a template, tracker, or SOP that people kept using. Clear, concise writing in email, Slack, and docs that is easy to act on, since much of our team works across offices. Discretion with calendars, inboxes, and people matters. Professional maturity and a service mindset: at ease with senior leaders, steady when priorities collide, kind but clear about where a request fits, and quick to own mistakes. ⚡ Skills that supercharge us Experience with event logistics such as offsites, co-locations, and team events. Experience setting up an AI assistant or automation for others (Claude, Notion AI, Zapier, or similar). Experience supporting an engineering or product organization. Familiarity with Google Workspace, Slack, Notion, Linear, or Ramp. ✨ Benefits/Perks 🏥 100% covered health, dental, and vision insurance (for you and your family) 🏖️ Unlimited paid vacation 👶 12 weeks parental leave 🌱 Fertility and family planning ($15,000 lifetime) 🍽️ Lunch provided daily 💪 Wellness stipend ($100/month) 🛠️ $500/year hardware sensor stipend 🚀 Learning and development stipend 💼 401(k) 📈 Employee-friendly equity terms 🏢 In-office 5 days per week All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. ITAR Requirements To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here .