PARTS & INVENTORY SUPERVISOR

Job Overview

The Parts and Inventory Manager is responsible for overseeing the inventory of parts and supplies for the company’s operations, ensuring accurate record-keeping, timely procurement, and efficient distribution. This role plays a key part in maintaining operational readiness by managing inventory levels, coordinating with suppliers, supervising parts runners, and ensuring the parts room remains clean, organized, and efficient.

Key Responsibilities

• Manage the daily operations of the parts room and inventory storage areas.
• Maintain a clean, safe, and organized parts room at all times.
• Supervise and stay on top of all parts runners to ensure timely deliveries and pickups.
• Monitor inventory levels and reorder parts and supplies as needed to maintain optimal stock levels.
• Track and manage all parts purchases, invoices, and receipts.
• Ensure all purchase receipts are properly documented and submitted to the Accounts Payable (AP) department in a timely manner.
• Develop and implement inventory control procedures to improve accuracy and efficiency.
• Coordinate with vendors and suppliers to obtain quotes, place orders, and track deliveries.
• Maintain accurate inventory records using inventory management software.
• Conduct regular physical inventory counts and reconcile discrepancies.
• Ensure parts are properly labeled, organized, and stored to facilitate easy retrieval.
• Work closely with maintenance and operations teams to anticipate parts needs and support project planning.
• Oversee the return and warranty process for defective or unused parts.
• Ensure compliance with company policies and safety regulations in the parts and inventory area.
• Supervise and train parts clerks, inventory assistants, and parts runners as needed.

Qualifications

• 3–5 years of inventory or warehouse management experience, preferably in a fleet, maintenance, or industrial environment.
• Strong understanding of inventory control practices and supply chain logistics.
• Experience handling invoices, receipts, and working with AP departments.
• Proficiency in inventory software systems and Microsoft Office (Excel, Outlook, etc.).
• Excellent organizational, problem-solving, and time management skills.
• Strong communication and interpersonal abilities.
• Ability to lift up to 50 lbs. and perform routine physical inventory tasks.
• Forklift certification a plus.

Benefits

• Competitive pay based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan
• Opportunities for training and advancement