Coordinator, Lease

Key responsibilities

• Application coordination: Respond to leasing inquiries, track applications, collect required documentation, and coordinate screening and approvals in accordance with established policies.
• Lease documentation: Prepare new leases, renewals, riders, and related documents using approved forms and terms; route documents for review and signature; and maintain complete electronic lease files.
• Renewal tracking: Maintain lease-expiration and renewal schedules, coordinate timely renewal communications, and follow up on outstanding documents and decisions.
• Rent-regulated administration: Support the administration of rent-stabilized leases and rent-controlled tenancies, including applicable renewal documents, riders, notices, rent histories, and supporting records; track required deadlines and coordinate with management and legal counsel on regulated-rent matters.
• System accuracy: Enter and update resident, unit, lease, rent, concession, and renewal information in MRI or the designated property management system; verify entries against executed documents.
• Resident and broker communication: Serve as a point of contact for application status, documentation requirements, lease execution, and move-in coordination; escalate exceptions and disputes to management.
• Apartment availability: Maintain availability reports and listing information, coordinate showing schedules with leasing representatives, and communicate unit-readiness updates with building staff.
• Move-in and move-out coordination: Coordinate scheduling, required documentation, insurance submissions where applicable, and handoffs among residents, building staff, property management, and accounting.
• Accounting coordination: Confirm receipt and status of required payments with accounting, communicate approved lease charges and concessions, and help resolve discrepancies between lease documents and system records.
• Reporting: Prepare leasing activity, vacancy, renewal, and occupancy reports; maintain tracking logs; and flag missing documents, upcoming deadlines, and data discrepancies.
• Compliance and confidentiality: Follow fair housing requirements, applicable housing regulations, and company procedures; safeguard applicant and resident information; and refer legal or policy questions to the appropriate manager.

Required qualifications

• Relevant experience: Two or more years of experience in residential leasing, lease administration, property management support, or a closely related role.
• Rent-stabilized and rent-controlled experience: Hands-on experience administering New York rent-stabilized leases and rent-controlled tenancies, including applicable documentation, rent adjustments, notices, recordkeeping, and renewal procedures where applicable.
• Administrative accuracy: Strong attention to detail and demonstrated ability to organize documents, maintain accurate records, and meet competing deadlines.
• Communication: Clear written and verbal communication skills, professional judgment, and a customer-service approach when working with applicants, residents, brokers, and colleagues.
• Technology: Proficiency in Microsoft Excel, Outlook, and Word, with the ability to learn property management and electronic-signature systems.
• Confidentiality: Ability to handle personal and financial information discreetly and follow established approval procedures.
• Education: High school diploma or equivalent.

Preferred qualifications

• MRI: Working knowledge of MRI property management software, particularly resident and lease records, rent rolls, renewals, and reporting.
• Residential portfolio experience: Experience supporting multiple residential buildings and coordinating with property management and accounting teams.
• New York experience: Familiarity with New York residential leasing practices and fair housing requirements; experience coordinating rent-regulated documentation and inquiries with management and legal counsel is a plus.
• Additional education: Coursework or a degree in business, real estate, or a related field.

Working Conditions: Normal working conditions with the absence of disagreeable elements.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries ("Newmark"), is a world leading commercial real estate advisor and service provider to large institutional investors and other owners, global corporations and other occupiers, and lenders. Built with purpose and driven by excellence, Newmark's comprehensive platform is uniquely tailored to provide superior outcomes to clients. For the twelve months ended September 30, 2026, Newmark generated revenues of over $3.7 billion. As of September 30, 2026, Newmark and its business partners together operated from approximately 200 offices with more than 10,500 professionals across four continents. Learn more at nmrk.com or follow @newmark.

Discussion of Forward-Looking Statements about Newmark

Statements in this document regarding Newmark that are not historical facts are "forward-looking statements" that involve risks and uncertainties, which could cause actual results to differ from those contained in the forward-looking statements. These include statements about the Company's business, results, financial position, liquidity, and outlook, which may constitute forward-looking statements and are subject to the risk that the actual impact may differ, possibly materially, from what is currently expected. Except as required by law, Newmark undertakes no obligation to update any forward-looking statements. For a discussion of additional risks and uncertainties, which could cause actual results to differ from those contained in the forward-looking statements, see Newmark's Securities and Exchange Commission filings, including, but not limited to, the risk factors and Special Note on Forward-Looking Information set forth in these filings and any updates to such risk factors and Special Note on Forward-Looking Information contained in subsequent reports on Form 10-K, Form 10-Q or Form 8-K.