Administrative Assistant

SUMMARY: The Administrative Assistant provides administrative and office support to the New-Indy Packaging division.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greet visitors and notify appropriate person of their arrival
• Maintain visitor logs and provide visitor badges as necessary
• Answer calls and route to the appropriate person
• Receive, sort, and distribute all incoming USPS mail, and UPS/FedEx deliveries on a daily basis
• Organize, prepare, and send out all outgoing USPS mail, and UPS/FedEx deliveries on a daily basis
• Manage office supplies inventory and place orders as necessary
• Order lunch for meetings, department requests, and events as necessary
• Maintain appearance and cleanliness of conference room and front desk area
• Data entry of training records, and assisting Safety with safety training tracking
• Run headcount, OT, and other reports as needed
• Administrative support for Human Resources, including temp timecards, invoices, timecard audits, attendance policy, and other support as necessary
• Assist with event planning
• Other tasks as assigned

Qualifications

SKILLS AND QUALIFICATIONS

• High school diploma required, some college preferred.
• Minimum 1 year in an administrative or front desk support role
• Ability to maintain professionalism, confidentiality, and a customer service demeanor
• Strong communication, organization, and time management skills
• Proficient in Microsoft Outlook, Word, Excel, and Powerpoint
• Strong verbal and written communication skills
• Bilingual in Spanish highly preferred

PHYSICAL DEMANDS

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• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel.
• The employee frequently is required to talk or hear.
• The employee is occasionally required to reach with hands and arms.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

• Normal office environment.

CERTIFICATES, LICENSES, REGISTRATIONS

• None required.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

h or without notice.