Administrative Coordinator

Position Information The New Hanover County Attorney's office is seeking a detail-oriented, administrative professional with advanced computer proficiency to serve as an Administrative Coordinator supporting both the Legal and Risk Management divisions.

Reporting to the County Attorney, this position provides support by performing administrative tasks to include screening phone calls, mail, and email and initiating appropriate responses; preparing, typing, editing, and proofreading correspondence; notifying the county attorney of significant matters, messages, documentation, or other information; and conducting special projects as directed.

Additional responsibilities for this role include:

• Coordinating and maintaining calendars to include scheduling appointments, meetings, conferences, hearings, or other activities; updating calendars on a regular basis and notifying parties involved about changes; and distributing event calendars as required;
• Providing contract support and sending and receiving contractor prequalification applications;
• Processing purchase orders and invoices;
• Assisting with budget preparation, entering budget information into MUNIS, and managing budget throughout the fiscal year;
• Arranging travel and conference registrations and reservations to include preparation of itineraries, expense reports, and other related documents;
• Serving as the department's HR InterFace, an extension of the county's Human Resources department, and performing functions within the areas of recruitment, onboarding/offboarding, performance review processes, leave administration, payroll processing, personnel record management, and more;
• Ordering office supplies;
• Performing other duties of a similar nature or level;
• Performing work during emergency/disaster situations.

New Hanover County is dedicated to the recruitment and recognition of a talented and diverse workforce that is committed to public service. Our shared values of professionalism, innovation, equity, integrity, stewardship and accountability guide the way we conduct ourselves and deliver services to our customers. New Hanover County celebrates diversity in our employees’ backgrounds, beliefs, identities, and abilities, while supporting growth opportunities for all. Our talented team has a passion for providing care and services that effect change on the everyday lives of the citizens they encounter. The differences that unite us are a reflection of the community we serve. If this sounds like an organization that models the values you uphold, we invite you to join our team at New Hanover County.

Living in New Hanover County, NC:

New Hanover County offers an exceptional quality of life with its picturesque coastal location. Enjoy the stunning beaches, water activities, and a variety of recreational opportunities right at your doorstep. Immerse yourself in the vibrant local culture, indulge in diverse dining experiences, and explore historical landmarks. The county is known for its strong sense of community, excellent schools, and a thriving arts scene. With a focus on good governance and a commitment to customer service, New Hanover County provides an ideal environment for both personal and professional growth.

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Hours:

Expected hours are 8:00 AM - 5:00 PM, Monday - Friday; however, must be available to report for emergency work assignments during emergency situations.

Salary Information:

The target hiring range for this position is $44,152 - $59,605.50. The full salary range for an incumbent hired into this position is $44,152.00 - $75,059. Starting salary will be based on qualifications, relevant experience, internal equity, and budget. Candidates with exceptional qualifications and experience may be considered for a starting salary above the target hiring range, but not to exceed the maximum of the salary range.

Qualifications

Required Education and Experience:

• Any combination of education and experience equivalent to five (5) years of related administrative experience and sufficient to demonstrate the knowledge, skills, and abilities required to perform the essential duties of the position.
• Must be proficient in Microsoft Word, Excel, and Outlook, and have the ability to quickly learn new software systems.

What will make your application stand out:

• Experience working in a legal office or similar professional environment.
• NC Notary public
• Experience processing invoices and payments.
• Knowledge of Tyler Technology's MUNIS.

Other Information Applicant Information:After the closing date for this position, applications will be screened by Human Resources. Applicants referred to the department will receive an email requesting important information pertinent to the position applied for. All updates regarding an application can be viewed through your applicant portal.

Benefits

New Hanover County offers a competitive benefits package designed to encourage and support your health, well-being and productivity to include

• Employer paid 401k deferred compensation contributions (5% for sworn law enforcement and 2.5% for all other benefits eligible positions);
• Retirement plan through the NC Retirement system;
• Paid sick and personal leave + 13 paid holidays per year;
• Paid parental leave;
• Paid community services leave to give back to our community;
• Education leave to obtain a degree within your line of work;
• Medical, dental, vision insurance + many other insurance options;
• Employee assistance program;
• 100% employer paid long term disability;
• Onsite, employer-paid health and wellness center which includes a nurse practitioner and physical therapist;
• Professional development trainings & leadership initiatives;
• Opportunities to make a difference in your community;
• And so much more!

Benefit options for eligible positions include medical, dental, elective supplemental insurance options including short-term disability, vision, flexible spending accounts, voluntary term life, cancer, accident, and critical illness policies. Employees who elect medical and dental insurance within the specified timelines provided during on-boarding, will have coverage effective on their date of hire. For more information about New Hanover County benefit options, including our benefit rates, please click here. Please check out our careers page at www.nhcgov.com/careers for more information on why New Hanover County is a great place to work. Note: All positions listed as temporary, casual part time, volunteer, and intern are not eligible to receive benefits. Part-time position with fewer than 20 scheduled hours per week will not include benefits. New Hanover County is an Equal Opportunity Employer.