Human Resources Coordinator

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Job Type

Full-time

Description

Scope:

Serve as the first HR contact for applicants once the front desk verifies ID. Provide basic information, collect applications, and route candidates to the appropriate HR staff. Duties & Responsibilities Interview Coordination Conduct structured first-round interviews using approved questions. Forward qualified candidates to the HR Generalist and Hiring Managers for second interviews. Hiring decisions remain with management and HR leadership. Unemployment Claim Support Assist with completing BC-10 forms and gathering the information needed for unemployment responses. Staffing Support Communicate staffing needs and schedules between HR and operations as directed by Managers. Staffing decisions are handled by management. Benefits Assistance Provide general information on medical benefits and 401(k) processes. Sensitive benefit documents and medical information are handled by designated HR personnel. File Organization Maintain clean, organized digital and physical employee files. Sensitive documents such as Social Security information, pay data, medical files, and restricted HR materials are managed by authorized HR staff. Paylocity Administrative Tasks Use limited administrative access to complete non-confidential HR tasks such as updating contact information, uploading documents, and processing routine HR actions. Payroll, compensation, and other sensitive data are managed by authorized HR personnel. General HR Support Assist with HR incentives, employee questions, and front-office HR needs as assigned. All responsibilities remain within administrative, non-privileged HR functions in alignment with NJ privacy and confidentiality requirements.

Requirements

o Strong administrative and organizational skills o Ability to maintain confidentiality and follow established access guidelines o Experience with HR coordination or front-office HR support o Proficiency with HRIS systems such as Paylocity (limited access) o Strong communication skills o Bilingual English/Spanish preferred

Teamwork Aptitude:

o Willing to accept change and work in a team-based environment. o Must be flexible with working schedule: weekends, holidays, shift change. o Must be willing to rotate and help other areas as needed. (hot or cold) o Have a Positive mentality to train new team members as needed.

Work Schedule Regular Hours: Monday–Friday, 9:00 AM – 5:30 PM Flexibility: Occasional weekend work during HR incentives or operational needs.