On-site Project Coordinator

National Technologies (NTI) is a premier turn-key provider of fiber optic and data center installation services. Whether it be learning the latest techniques in the field or working with vendors to maximize material performance, NTI is consistently on the leading edge of innovation in the Telecommunications field.

If being a part of a tight-knit organization that gets to operate in some of the most innovative environments around the world sounds like a dream job, then you should experience the culture at NTI! While providing the typical perks a large company offers, NTI remains true to its roots and at the core of our Company is a family-oriented business that treats our team as integral members of the organization and not just a number. The open door, collaborative nature of NTI allows for professional growth and cultivates the ideas to keep our Company moving into the future of the industry!

Job Summary:

The Project Coordinator supports the planning, coordination, and execution of telecommunications and data center construction projects. This position works closely with Project Managers, field operations, vendors, and internal teams to ensure project documentation, schedules, resources, purchase orders, and deliverables are accurately maintained throughout the project lifecycle.

Responsibilities include project setup, budget tracking, material procurement, vendor coordination, reporting, and administrative support to help ensure projects are completed efficiently, on schedule, and in accordance with company and customer requirements.

Job Duties and Responsibilities:

• Support Project Managers in coordinating daily project activities, schedules, resources, and deliverables to ensure successful project execution.

• Assist with project setup, including entering quotes, purchase orders, project budgets, and other relevant information into NetSuite or applicable project management systems.

• Maintain accurate project documentation, including project plans, schedules, reports, budgets, purchase orders, and change orders.

• Coordinate with Project Managers and field leadership to track manpower assignments, project progress, and resource requirements.

• Create and manage purchase orders for materials, equipment, vendors, and subcontractors as needed.

• Communicate with vendors and suppliers to track material orders, delivery schedules, and availability, providing timely updates to Project Managers.

• Verify receipt of materials and maintain accurate purchasing and inventory records within applicable systems.

• Collaborate with Supply Chain and internal departments to support vendor, customer, and subcontractor onboarding processes.

• Monitor active projects and assist with updating project schedules, budgets, change orders, and other project information as needed.

• Prepare and maintain project tracking reports, financial documentation, and status updates for management review.

• Communicate effectively with Project Managers, field personnel, vendors, and internal stakeholders to resolve administrative and coordination issues.

• Perform additional project coordination and administrative duties as assigned to support operational efficiency and project completion.

Job Knowledge, Skills, and Abilities:

• Strong organizational skills with the ability to manage multiple projects, deadlines, and competing priorities.

• Knowledge of project coordination, material procurement, purchase order management, and project documentation.

• Excellent written and verbal communication skills, with the ability to work effectively across departments and with external vendors.

• Strong attention to detail, problem-solving abilities, and analytical skills.

• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

• Experience with NetSuite or similar enterprise resource planning (ERP) and project management systems preferred.

• Ability to track project schedules, budgets, materials, and deliverables while maintaining accurate records.

• Strong interpersonal skills, professional work ethic, and ability to work independently and collaboratively in a fast-paced environment.

• Familiarity with telecommunications, fiber optic infrastructure, or data center construction projects preferred.

Education and Experience:

• Associate degree in Business Administration, Construction Management, Project Management, or a related field preferred; equivalent professional experience will be considered.

• Previous experience in project coordination, construction administration, telecommunications, or a related field preferred.

• Experience supporting Project Managers, coordinating vendors, tracking materials, or maintaining project documentation preferred.

• Ability to communicate effectively in English, both verbally and in writing.

The Company is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, military or veteran status, marital status, citizenship status, or any other characteristic protected by applicable federal, state, or local law.

The Company is committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants throughout the recruitment and employment process. Individuals who require accommodation to participate in the application process or perform the essential functions of the position should contact Human Resources.