Coordinator of Information Systems and Data Services

Job Title: Coordinator of Information Systems and Data Services Classification: Administrative Work Schedule: 12-Month Position

Summary

The Data Services Coordinator serves as the district's lead administrator for PowerSchool, Skyward, MOSIS, Core Data, and other district information and reporting systems. This position supports student, personnel, payroll, finance, and operational data systems and is responsible for the accuracy, security, validation, analysis, and submission of district data that supports district operations, compliance requirements, accountability measures, audits, and state and federal funding.

Working collaboratively with administrators, counselors, secretaries, technology personnel, finance staff, and state agencies, the Coordinator ensures the effective management and reporting of district information while supporting the consistent use of data systems across the organization.

Essential Duties and Responsibilities

Data Systems Administration

• Serve as the district administrator and primary point of contact for PowerSchool and related student information systems.
• Configure, maintain, and monitor system settings to support district operations and reporting requirements.
• Ensure the integrity, security, and accuracy of student information and related records.
• Troubleshoot system and data issues and coordinate solutions with vendors and technology personnel.
• Develop and maintain procedures governing district information systems, data governance, and records management practices.
• Provide training and technical support for district personnel utilizing PowerSchool, Skyward, and related applications.
• Serve as a district-level resource for Skyward Finance and Human Resources modules, collaborating with business office and human resources personnel to support data integrity, reporting, troubleshooting, and system-related processes.

State and Federal Reporting

• Manage all MOSIS, Core Data, OCR, and other required state and federal reporting processes.
• Collect, validate, certify, and submit district data in accordance with established timelines and requirements.
• Serve as the district liaison with DESE and other governmental agencies regarding reporting, audits, monitoring activities, and compliance reviews.
• Monitor changes to reporting requirements and implement necessary procedural updates.
• Maintain all documentation necessary to support reporting submissions, certifications, audits, and funding claims.
• Assign and maintain state student identifiers and related records.

Data Quality, Analysis, and Accountability

• Develop, analyze, and distribute reports supporting district planning, operational decisions, and accountability initiatives.
• Monitor district data for accuracy, consistency, and completeness, identifying discrepancies and coordinating corrective action as needed.
• Analyze trends and compare current data with historical records to ensure reliability and support continuous improvement efforts.
• Prepare information and documentation for audits, accreditation reviews, state monitoring visits, and other accountability processes.
• Assist district leadership with the development of cross-functional reports utilizing student, finance, human resources, and operational data.

Compliance and Funding Support

• Oversee reporting activities that directly impact district compliance, accountability measures, and state or federal funding.
• Collaborate with district departments to ensure reporting requirements are met accurately and efficiently.
• Maintain records and supporting documentation required for audits, reimbursement claims, and regulatory reviews.

Collaboration and Operational Support

• Collaborate with building administrators, counselors, secretaries, teachers, finance personnel, and technology staff to maintain accurate data systems.
• Provide training and support regarding data entry standards, reporting procedures, and district expectations.
• Develop guidance documents and resources to improve data accuracy and consistency throughout the district.
• Communicate reporting deadlines, procedural changes, and compliance expectations to district staff.

Operational Support

• Partner with administrators, counselors, secretaries, teachers, technology personnel, and finance staff to promote accurate and consistent data practices.
• Communicate reporting deadlines, procedural changes, and compliance expectations throughout the district.
• Develop guidance documents, reference materials, and training resources to improve data quality and reporting consistency.
• Support district initiatives requiring data collection, analysis, reporting, or system implementation.
• Perform other duties as assigned by the supervisor.

Supervisory Responsibilities

This position does not have direct supervisory responsibilities but may provide functional leadership, training, and guidance related to district data systems, reporting processes, and information management practices.

Qualifications

Required Education and Experience

• Bachelor's degree preferred; equivalent combinations of education and experience considered.
• Minimum of five years of progressively responsible experience involving data management, information systems, business operations, educational reporting, records management, or administrative support.
• Demonstrated experience working with databases, spreadsheets, and computerized information systems.

Preferred Qualifications

• Bachelor's degree in Information Systems, Business Administration, Education, Data Analytics, Accounting, or a related field.
• Experience with Missouri DESE reporting requirements, MOSIS, and Core Data.
• Experience administering PowerSchool, Skyward, or other comparable information systems.
• Experience in a public-school environment.

Knowledge, Skills, and Abilities

Data Management

• Advanced understanding of data validation, integrity, analysis, and reporting processes.
• Exceptional attention to detail and accuracy.
• Ability to identify, investigate, and resolve data discrepancies.

Technology

• Proficiency with student information systems, enterprise resource planning (ERP) systems, databases, spreadsheets, and reporting platforms.
• Ability to learn and implement new software applications and processes.
• Ability to troubleshoot technical and data-related issues.

Communication

• Strong written, verbal, and interpersonal communication skills.
• Ability to explain technical concepts to non-technical audiences.
• Ability to establish positive working relationships across departments and organizational levels.

Organization

• Ability to manage multiple priorities and reporting deadlines simultaneously.
• Strong planning, organizational, and project-management skills.
• Ability to work independently and exercise sound judgment.

Confidentiality

• Thorough understanding of confidentiality requirements governing student and employee information.
• Ability to maintain sensitive records with a high degree of security and discretion.

Physical Demands

While performing the duties of this position, the employee is regularly required to sit, communicate, hear, and use hands and fingers to operate computers and office equipment. The employee may occasionally stand, walk, bend, reach, and lift up to 20 pounds. Significant computer usage is required.

Work Environment

Work is primarily performed in an office environment with regular interaction among district personnel, vendors, and government agencies. Noise levels are generally moderate.