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NCD

Business Operations Coordinator

Remote, United States

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Job details

Posting language: English
Posted: Nov 10, 2026

Original job description

Life is too short to work with jerks.

Join our team at NCD, a top-tier insurance provider, consisting of a unique and eclectic group of winners, nerds, and gamers who balance a fun, kind, and thoughtful approach to life with an unwavering commitment to unparalleled member satisfaction. Our ecosystem is rooted in our five core values: Relentless Positivity, Growth Obsessed, Get it Done, Helpful Spirit, and Solution Driven.

We are not just coworkers, but a community, working tirelessly towards 'Spreading the Smile' to our members, agents, and each other. NCD is at the forefront of dental and vision insurance, in partnership with our carrier partners MetLife, VSP, and Zurich. Our continuous growth is a testament to our commitment to delivering outstanding agent and customer satisfaction.

If you are ready to win each day, are eager to grow, and aspire to contribute to an organization that is setting the pace in the industry, then we are looking for you. Together, let’s drive change and take NCD to new heights. Join us and become a vital part of our success story as we continue to transform lives and 'Spread the Smile.

Summary:

The Operations Coordinator plays a key role in ensuring the accuracy, efficiency, and timeliness of agent commissions, billing, and payment processes. This position supports the daily execution and continuous improvement of the company’s core operational workflows.

This individual will collaborate closely with the Operations, Sales, and Finance teams to ensure that agent incentive payouts, agent commissions, and client billing, are processed accurately and on schedule. The role requires strong attention to detail, comfort working with data, and the ability to maintain organized documentation and clear communication across departments.

The ideal candidate is someone who enjoys working in a fast-moving, positive environment and takes pride in delivering high-quality, consistent results. This role is a great opportunity for someone eager to learn, grow, and contribute to a team that values collaboration, innovation, and operational excellence.

Key Responsibilities:

Commissions

Prepare and process agent commission payouts accurately and on schedule, in line with company policy
Maintain the payout calendar, tracking timelines, approvals, and dependencies
Validate data from CRM and financial systems to ensure accuracy and consistency
Reconcile payments against sales and billing records, and resolve discrepancies promptly
Run recurring scrubs to catch duplicates, setup errors, and misaligned data before payouts run
Partner with Sales Operations on commission setup best practices
Improve reporting, automation, and documentation

Incentive Programs

Partner with Sales Operations on the launch and delivery of agent incentive programs
Deliver data pulls and tracking to measure program results all varying by partner and product
Process incentive payouts accurately and on time
Research and resolve questions and disputes about results and payouts
Maintain an incentive calendar and clear records for every program
Standardize templates and documentation so new programs launch smoothly

Operations Support & Reporting

Maintain data accuracy and consistency across CRM systems and operational databases.
Track, monitor, and report on key metrics related to incentives, billing performance, and operational efficiency.
Partner with cross-functional teams to ensure clear communication and alignment on processes.
Provide administrative and analytical support for department initiatives, special projects, and process improvement efforts.

Qualifications

1–3 years of experience in operations, commissions, or financial administration (insurance or financial services experience preferred).
Exceptional attention to detail with the ability to identify and correct numerical or data inconsistencies.
Strong analytical and problem-solving skills; proficient in Microsoft Excel (formulas, pivot tables, lookups).
Excellent communication and relationship-building skills; able to collaborate effectively across teams.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
High level of integrity, discretion, and professionalism when handling sensitive financial information.
Associate’s or Bachelor’s degree in Business, or a related field preferred (or equivalent experience).

NCD Benefits

Company-paid health, dental, life, and disability insurance
401(k) with employer match
Opportunity for professional development
Work from home allowance and support
Positive work environment
Remote, office-based flexibility within the United States of America

Equal Opportunity NCD is an Equal Opportunity Employer. We are committed to building a team that reflects a variety of backgrounds, perspectives, and skills. We believe our differences make us stronger and help us better serve our members, agents, partners, and each other.

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More about this job

Skills

Sales
Attention to detail
Documentation
Reporting
Research
Operational databases
Communication skills
Process improvement
Financial management
Problem solving
Microsoft Excel
Relationship building
Organizational skills
Meet deadlines

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