Jobs in the United States

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Added 4 mins ago
Sr Maint Program Specialist
Constellation Energy Generation, LLC.
Morris, IL
Responsible for development, implementation, and management of various maintenance programs that support the Maintenance Department. This position has a wide range of responsibilities, but…
Added 12 mins ago
Operations Solution Architect Senior Manager, Financial Services
Accenture LLP Company
NY
(If Associate’s Degree, must have minimum 6 years work experience)
Added 15 mins ago
J
Telecom Engineer
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Remote, United States
- $73,000 to $95,000 USD / year
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Added 15 mins ago
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Remote, United States
Active Registered Nurse (RN) license required · Current Epic Beacon Certification required
Added 15 mins ago
Appellate and Advanced Motions Senior Associate/Counsel Attorney
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Remote, United States
…partner is looking for an Appellate and Advanced Motions Senior Associate/Counsel Attorney based in the United…
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Project Coordinator
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As an Architecture Project Coordinator, you will support the development of architectural designs and construction documents for a variety of projects. Working alongside Project Architects,…
Added 16 mins ago
Senior Process Piping Designer
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Added 18 mins ago
Marketing Specialist
Gartner
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…services leaders to drive tactical and analytical insights. As an associate on the GSSO team, you'll be at the forefront of the ongoing transformation of Gartner's Sales and Services teams,…
Added 18 mins ago
Judicial Services Coordinator - Guilford County RE-POSTED
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Added 18 mins ago
IT Services Manager
Natural and Cultural Resources
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Must have a valid driver’s license issued from within the United States or be able to obtain one within 90 days of employment
Added 30 mins ago
B
Seasonal Cashier Associate - Part Time
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GRANDVIEW, MO
- $15 USD / hour
- Part-time
…the customer's needs while getting them through the check-out process quickly and easily, our cashiers are key in helping us provide a world-class shopping experience to our…
Added 30 mins ago
B
Seasonal Retail Stocking Associate - Part Time
Burlington
GRANDVIEW, MO
- $15 USD / hour
- Part-time
…nation, join the Burlington Stores, Inc. as a Seasonal Stocking Associate ! Are you looking for a hands-on role in a fast-paced environment? Do you have great organizational skills and work…
Added 30 mins ago
Shipping Supervisor
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Sr. Maintenance Technician
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Hazelwood, MO
Associate’s or higher degree from a vocational school or college with a focus in the Mechanical or Electrical field.
Added 30 mins ago
Area Accounting Center Associate Manager
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Added 31 mins ago
Client Technologies Technician -
HTC Global Services Inc
Columbia, MO
…position combines frontline technical troubleshooting with process improvement, operational documentation, and opportunities to streamline recurring support…
Added 31 mins ago
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Seasonal Cashier Associate - Part Time
Burlington
St Louis, MO
- $15 USD / hour
- Part-time
…the customer's needs while getting them through the check-out process quickly and easily, our cashiers are key in helping us provide a world-class shopping experience to our…
Added 31 mins ago
Associate Account Manager, Commercial Employer Market Account Team Support - Express Scripts - Hybrid
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The Associate Account Manager (AAM) provides operational and data-focused support to the account teams of assigned clients and coalitions. The AAM manages reporting requests, submits and…
Added 31 mins ago
Cloud Data AI/Foundations Manager
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degree/Bachelor's degree with 2 years of cumulative experience OR 7 years of applicable cumulative job specific experience required
Added 31 mins ago
Administrative Fellow
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Saint Louis, MO
Schedule: Day Shift | Full-time
Added 31 mins ago
Administrative Fellow
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Schedule: Day Shift | Full-time#LI-Remote
Added 31 mins ago
Organizational Design Lead
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…organizational changes. Collaborates with the HR team to embed associate-centric, mission-focused design solutions to achieve goals related to mergers, acquisitions, divestitures, closures,…
Added 31 mins ago
Selling Branch Manager | Adecco Staffing | St. Louis, MO
The Adecco Group
Saint Louis, MO
Seeks and acts upon candidate and associate feedback to ensure continuous improvement.
Added 31 mins ago
Senior Director of Nursing Practice
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Saint Louis, MO
5 years of experience required · 2 years of leadership or management experience required
Added 31 mins ago
BH
Lactation Consultant (RN) (PT) (Evening 14:30-23:00)
BJC HealthCare
Saint Louis, MO
- $32 to $50.38 USD / hour
Utilizes nursing process to plan, direct, and provide breastfeeding teaching and support.

NASHVILLE SYMPHONY ASSOCIATION

Executive Assistant & Board Liaison

NASHVILLE, TN, United States

Apply on paycomonline.net About employer

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Job details

Apply by: Dec 15, 2026
Experience: Minimum of 5 years of administrative assistant or executive assistant experience required.
Posting language: English
Posted: May 28, 2026

Original job description

Summary

Reports to: President and CEO

Additional Support to: CFO & COO

Employment Status: Full-time, Exempt

Position Overview: Provides high-level administrative, clerical, and operational support to the President & CEO, while also providing administrative support to the CFO and COO as needed. This position serves as a key point of coordination for executive communications, scheduling, Board and committee support, meeting preparation, and confidential administrative functions.

The Executive Assistant/Board Liaison facilitates communication between the President & CEO, executive leadership, staff, Board members, committee members, external partners, and the public. This role also supports the Board Chair and Board members with scheduling, meeting coordination, and administrative duties as needed.

Primary Duties and Responsibilities
Represent the President & CEO in answering phones, greeting visitors/VIPs, conducting tours, expediting special requests, or helping to resolve routine problems (CFO & COO as needed).
Receive, open, read, or post all incoming/outgoing mail, emails, and deliveries for the President & CEO; research details or related information in preparation for President & CEO response; route mail/deliveries to appropriate individual for disposition as necessary.
Compose routine correspondence, take dictation, and/or transcribe President & CEO’s correspondence; compile and process internal and external documents for the President & CEO, such as meeting agendas and support materials, or reports to external organizations; prepare PowerPoint presentations; record, transcribe, and distribute meeting minutes for all Board and committee meetings.
Schedule appointments; maintain calendars; advance and coordinate meetings, conferences, and social events; make travel arrangements for the President & CEO, CFO, COO, consultants, guests, and other executive team members as needed.
Maintain confidential office files and records for the President & CEO (CFO and COO as needed).
Attend all Senior Staff meetings, document action items, and follow up as needed.
Serve as liaison for the Board of Directors and keep them updated as needed.
Schedule and maintain annual Board and committee meeting calendars.
Serve as key administrator for the Governance Committee and assist with the overall yearly Board recruitment process, onboarding of new Board members, and coordinating and preparing Board member orientations and materials accordingly.
Update and maintain Board and committee rosters and email groups.
Update and maintain the Board Resource Center website with approved meeting minutes, meeting calendars, rosters, Board documents, etc.
Serve as a point of contact for the League of American Orchestras, including updating staff and Board rosters within their database.
Schedule meetings, manage calendars, and offer administrative support to the CFO and COO when needed.
Assist the President & CEO, CFO, and COO with administrative support related to meetings, correspondence, document preparation, follow-up items, and special projects as needed.
Assist Human Resources with Senior Staff-level candidate recruitment, including scheduling interviews, coordinating hotel/travel arrangements, organizing itineraries, and overseeing any recruitment reimbursements if needed.
Keep inventory of office supplies and purchase supplies for staff/departments.
Sort all daily mail for the organization and process daily check reports for the Development Department.
Reconcile business credit card expenses for the President & CEO, CFO, and COO, including gathering receipts, documenting business purposes, and submitting expense reports as needed.
Coordinate staff meetings, including annual staff and musician events, holiday gatherings, employee engagement activities, and other supplementary events as needed.
Offer support to the Development team with annual fundraising events, dinners, and appreciation events as needed.
Manage operations/supplies for the main copy machines in the Executive offices.
Attend at least two concerts a month and periodically engage with Board members and patrons in Founders Hall.
Serve as Treasurer for the Employee Engagement Council.
Maintain current/active Notary Public status for Davidson County, TN.

The duties listed above are not all inclusive. The person in this position is expected to perform other work-related duties as assigned even though they may not be considered primary duties.

Supervisory Responsibilities

None

Qualifications

Work Requirements and Qualifications
Education:

Associate’s degree or equivalent from a two-year or technical school required.

Experience:

Minimum of 5 years of administrative assistant or executive assistant experience required. Experience supporting senior executives, Boards, or committees preferred

Knowledge, Skills, and Abilities:
Ability to work independently and use sound judgment when the President & CEO, CFO, or COO is not available.
Strong organizational skills and attention to detail.
Strong writing, editing, proofreading, and communication skills.
Ability to manage confidential information with the highest level of discretion.
Professional attitude and proven ability to work positively with executives, staff, Board members, volunteers, patrons, and the public.
Ability to read, analyze, and interpret complex documents.
Ability to create routine reports and correspondence and respond effectively to sensitive inquiries or complaints from clients, customers, patrons, and stakeholders.
Strong competency with Microsoft Office products, including Outlook, Word, Excel, PowerPoint, and related applications.
Ability and willingness to learn new software applications as required.
Ability to manage multiple priorities in a fast-paced environment.
Strong initiative, problem-solving ability, and follow-through.
Ability to work flexible hours, including some evenings and events as needed.
Knowledge of classical music is helpful but not required.
Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk, and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

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Jobs in the United States