HR & Payroll Administrator

POSITION SUMMARY/OBJECTIVE:

We are seeking a detail-oriented, dependable, and adaptable HR & Payroll Administrator with a strong focus on payroll administration. This on-site position is primarily responsible for supporting accurate and timely payroll processing, maintaining employee records, and ensuring compliance with applicable federal, state, and local regulations.

The HR & Payroll Administrator will work extensively within Paycom and SAP SuccessFactors, supporting payroll, HR data management, reporting, and administrative processes. The ideal candidate will have experience working in HRIS and payroll systems, a solid understanding of HR operations, and a strong commitment to confidentiality, accuracy, and customer service.

This role will also provide day-to-day HR support and assist with reporting, audits, and workforce data needs for Finance and HR Leadership. The successful candidate must be willing to learn new systems and processes, embrace change, and thrive in an environment of continuous improvement and evolving business needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A formal request process may be obtained from Human Resources.

• Assist with processing multi-state payroll accurately and on time
• Ensure accurate entry employee information and benefits deductions in the payroll system.
• Assist with resolving payroll discrepancies and responding to employee payroll inquiries.
• Maintain payroll records and documentation in accordance with federal, state, and internal policies.
• Generate regular payroll reports for internal review and audit purposes.
• Maintain and update employee records in the HRIS and payroll systems.
• Support onboarding/offboarding of all employees.
• Assist with end-to-end benefits administration, and communications.
• Help enforce internal HR policies and ensure labor law compliance related to compensation.
• Provide administrative support for audits, reporting, and compliance documentation.
• Ad-hoc reporting for the HR department as requested
• Special projects and other responsibilities may be determined and assigned by Management
• Maintains employer and employee confidentiality; protects sensitive information.
• Assure safety standards are being utilized and comply with all company, local, state, and federal guidelines
• Attend all Compliance Training Classes and abide by Compliance Policy and Procedure
• Exude exemplary customer service skills and uphold company core values
• Assist with tracking employees’ leave of absence (FMLA, ADA, personal, and state leave), ensuring accurate documentation and coordination.
• Support audits, data integrity reviews, and compliance reporting, including WOTC.

MANAGEMENT RESPONSIBILITY:

N/A

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A formal request process may be obtained from Human Resources.

• Assist with processing multi-state payroll accurately and on time
• Ensure accurate entry employee information and benefits deductions in the payroll system.
• Assist with resolving payroll discrepancies and responding to employee payroll inquiries.
• Maintain payroll records and documentation in accordance with federal, state, and internal policies.
• Generate regular payroll reports for internal review and audit purposes.
• Maintain and update employee records in the HRIS and payroll systems.
• Support onboarding/offboarding of all employees.
• Assist with end-to-end benefits administration, and communications.
• Help enforce internal HR policies and ensure labor law compliance related to compensation.
• Provide administrative support for audits, reporting, and compliance documentation.
• Ad-hoc reporting for the HR department as requested
• Special projects and other responsibilities may be determined and assigned by Management
• Maintains employer and employee confidentiality; protects sensitive information.
• Assure safety standards are being utilized and comply with all company, local, state, and federal guidelines
• Attend all Compliance Training Classes and abide by Compliance Policy and Procedure
• Exude exemplary customer service skills and uphold company core values
• Assist with tracking employees’ leave of absence (FMLA, ADA, personal, and state leave), ensuring accurate documentation and coordination.
• Support audits, data integrity reviews, and compliance reporting, including WOTC.

MANAGEMENT RESPONSIBILITY:

N/A

Qualifications

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• AS/BS Degree highly preferred, but not required
• 1 year of HR or administrative experience required
• 3 years’ experience in payroll processing
• Proficient with MS Office applications including Word, Outlook, and Excel reporting abilities
• Ability to speak in front of a group with ease and professionalism
• Experience working with HRIS or HRM Systems, Paycom preferred – UKG, ADP, Workday, Paycor experience a plus