Administrative Specialist

Summary of Job Duties and Responsibilities:

Administrative support and data maintenance.

• Develop academic class schedules for each term in Banner Student. Communicate with all academic departments on deadlines and expectations. Requires extensive knowledge of Banner-Student with on-the-job training.
• Process schedule corrections in a timely manner.
• Create reports and analyze data, often involving course enrollments, dual credit, course offerings, etc.
• Manage organization chart updates semi-annually for all campus administrative units.
• Coordinate schedule, facilitate meetings, and travel coordination and other administrative support to assistant and associate provosts, and others within the Provost Office as needed.
• Update academic programs on murraystate.edu/programs to reflect changes that have been made through Academic Council.
• Coordinate Faculty Recognition Banquet, including meal selection, awards for presentation, presentation script, years of service monitoring, etc.
• Serve as ex officio and reporter for Academic Council.
• Work VPAA events such as Faculty Banquet and other administration events, 1-2 times per year, occasionally on nights and weekends.
• Hire, supervise, and create work schedules for students workers. Coordinate EPAFs, I9s, and background checks for all Provost Office student employees.
• Provide administrative support to the Office of Sponsored Programs, as needed.
• Work on special projects aligned with academic data needs.
• Update Provost Office website as needed.
• Other duties as assigned.

Minimum Education Requirements:

• Two years of college.

Minimum Experience and Skill Requirements:

• Four years of upper-level office experience in a business, government, or industrial setting. Additional college and related experience may be exchanged year-for-year to meet qualifications.
• Alertness, initiative, attention to accuracy, memory for oral and written directions of details, ability to plan and make decisions often without instruction or supervision.
• Excellent communication and interpersonal skills.
• Keyboarding, office management and procedures, word processing, database management, and other office machines.
• Excellent decision-making skills, problem solving and organizational skills.
• Pleasant disposition and demeanor.
• Ability to multi-task.

Hourly Rate: $15.95 (Additional pay dependent upon qualifications)

Work Hours:

• Normal working hours.

Work Location: Murray, KY