Administrative Specialist

Posting Details

Position Information

Posting Number 20270046NE

Job Title Administrative Specialist

Number of Vacancies 1

About Murray State Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.

Type of Employment Regular Full-Time

If Part Time, Enter Hours Per Week

Work Location Murray, KY

Employment Term 12 Months

Position Type Staff - Non-Exempt (Hourly)

Department VP for Academic Affairs

Summary of Job Duties and Responsibilities Administrative support and data maintenance.

• Develop academic class schedules for each term in Banner Student. Communicate with all academic departments on deadlines and expectations. Requires extensive knowledge of Banner-Student with on-the-job training.
• Process schedule corrections in a timely manner.
• Create reports and analyze data, often involving course enrollments, dual credit, course offerings, etc.
• Manage organization chart updates semi-annually for all campus administrative units.
• Coordinate schedule, facilitate meetings, and travel coordination and other administrative support to assistant and associate provosts, and others within the Provost Office as needed.
• Update academic programs on murraystate.edu/programs to reflect changes that have been made through Academic Council.
• Coordinate Faculty Recognition Banquet, including meal selection, awards for presentation, presentation script, years of service monitoring, etc.
• Serve as ex officio and reporter for Academic Council.
• Work VPAA events such as Faculty Banquet and other administration events, 1-2 times per year, occasionally on nights and weekends.
• Hire, supervise, and create work schedules for students workers. Coordinate EPAFs, I9s, and background checks for all Provost Office student employees.
• Provide administrative support to the Office of Sponsored Programs, as needed.
• Work on special projects aligned with academic data needs.
• Update Provost Office website as needed.
• Other duties as assigned.

Minimum Education Requirements

• Two years of college.

Minimum Experience and Skill Requirements

• Four years of upper-level office experience in a business, government, or industrial setting. Additional college and related experience may be exchanged year-for-year to meet qualifications.
• Alertness, initiative, attention to accuracy, memory for oral and written directions of details, ability to plan and make decisions often without instruction or supervision.
• Excellent communication and interpersonal skills.
• Keyboarding, office management and procedures, word processing, database management, and other office machines.
• Excellent decision-making skills, problem solving and organizational skills.
• Pleasant disposition and demeanor.
• Ability to multi-task.

Preferred Education and/or Experience Qualifications

Posting Date 10/28/2026

Closing Date 11/11/2026

Open Until Filled No

Special Instructions to Applicants

Hourly Rate/Annual Salary $15.95 (Additional pay dependent upon qualifications)

Staff Grade 104

Work Hours

• Normal working hours.

Physical Demands

• Normal for office environment.