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Added 1 min ago
J
Senior Compliance Associate, Issues Management
Jobgether
Remote, United States
- $91,500 to $126,400 USD / year
…next steps. Our partner is looking for a Senior Compliance Associate, Issues Management based in the United…
Added 2 mins ago
Team Member
Express Wash Operations LLC
United States
At Whistle Express, the Associate role is where it all starts - and for a lot of our site managers, it's exactly where they started, too. This is a hands-on, fast-moving position on the…
Added 2 mins ago
Team Member
Express Wash Operations LLC
United States
At Whistle Express, the Associate role is where it all starts - and for a lot of our site managers, it's exactly where they started, too. This is a hands-on, fast-moving position on the…
Added 3 mins ago
Retail Assistant Store Manager
The ODP Group
Baton Rouge, LA · Denham Springs, LA
Partner with the management team to drive memorable customer experiences and client satisfaction.
Added 12 mins ago
CC
Administrative Assistant - Planning and Institutional Effectiveness
Cabrillo College
Aptos, CA
- $44.04 to $59.02 USD / hour
…coverage (shared-cost, pre-tax), plus an Employee Assistance Program (EAP). Details are available on the Benefits…
Added 13 mins ago
Howard S. Brembeck Fellow on Afghanistan | Limited Term
University of Notre Dame
Notre Dame, IN
3 to 4 years of progressively responsible experience in program coordination, academic research management, or international education initiatives.
Added 14 mins ago
Product Structure Specialist - Anchorage, AK
NANA Regional Corporation
Anchorage, AK
High School Diploma or GED required; associate degree or technical training in maintenance,reliability, materials management, engineering technology, or related field preferred.
Added 17 mins ago
MC
Human Resources Specialist - Benefits
Montgomery County
Dayton, OH
- $24.53 to $33.12 USD / hour
Full performance level in human resources support functions and office management under general direction. Requires considerable knowledge of human resources, benefits and payroll policies…
Added 20 mins ago
F-15 Mission Systems Software Engineer (Associate, Experienced, & Senior)
The Boeing Company
Berkeley, MO
The Boeing Company is looking for a Software Engineer (Associate, Experienced, & Senior) to join the F-15 Mission System Software Development Team located in Berkeley, MO. This position…
Added 20 mins ago
AE
TRAINING INSTRUCTOR (ELECTRONICS)
Air Education and Training Command
Keesler AFB, MS
- $61,722 to $80,243 USD / year
In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions,…
Added 20 mins ago
VH
Nurse (Community Living Center)
Veterans Health Administration
Boise, ID
- $71,488 to $147,277 USD / year
…by one of the following accrediting bodies at the time the program was completed by the applicant: The Accreditation Commission for Education in Nursing (ACEN) or The Commission on…
Added 22 mins ago
Registered Nurse ED
Ascension
Panama City, FL
Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
Added 22 mins ago
Registered Nurse ED
Ascension
Panama City, FL
Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
Added 22 mins ago
Registered Nurse ED
Ascension
Panama City, FL
Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
Added 22 mins ago
Registered Nurse Cardiac Med Surg
Ascension
Panama City, FL
Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
Added 22 mins ago
Workplace Solutions - CAP Table Implementations Associate
JPMC page
Nashville, TN
As an Implementations Associate within our Workplace Solutions team, you will work with a variety of stakeholders to ensure clients are onboarded to the highest standard in our fast-paced…
Added 23 mins ago
US
Child and Youth Program Assistant CY-01/02
United States Army Installation Management Command
Joint Base Lewis-McChord, WA
- $19 to $25 USD / hour
Completion of Skill Level DoW standardized training courses OR Child Development Associate (CDA) or Military School-Age (MSA) Credential OR 12 semester hours of college credit in early…
Added 23 mins ago
UM
SALES MANAGER (AUTO PARTS RETAIL) NF3
U.S. Marine Corps
Twentynine Palms, CA
- $22 USD / hour
Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines,…
Added 23 mins ago
VH
Registered Nurse
Veterans Health Administration
Charleston, SC
- $68,292 to $137,614 USD / year
…by one of the following accrediting bodies at the time the program was completed by the applicant: The Accreditation Commission for Education in Nursing (ACEN) or The Commission on…
Added 23 mins ago
VH
Registered Nurse - Case Manager/Care Coordinator (EDRP)
Veterans Health Administration
Fort Bliss, TX
- $77,964 to $133,738 USD / year
…by one of the following accrediting bodies at the time the program was completed by the applicant: The Accreditation Commission for Education in Nursing (ACEN) or The Commission on…
Added 23 mins ago
VH
Registered Nurse - Clinical Coordinator
Veterans Health Administration
Quincy, IL
- $68,823 to $114,737 USD / year
…by one of the following accrediting bodies at the time the program was completed by the applicant: The Accreditation Commission for Education in Nursing (ACEN) or The Commission on…
Added 25 mins ago
AE
CHILD AND YOUTH PROGRAM ASSISTANT
Air Education and Training Command
Goodfellow AFB, TX
- $19 to $22 USD / hour
Assists in planning, coordinating and conducting activities for program participants. Creates an environment which welcomes participant interest and promotes positive interactions.…
Added 25 mins ago
VH
Operating Room Registered Nurse
Veterans Health Administration
Reno, NV
- $93,762 to $176,733 USD / year
…by one of the following accrediting bodies at the time the program was completed by the applicant: The Accreditation Commission for Education in Nursing (ACEN) or The Commission on…
Added 25 mins ago
VH
Secretary (OA)
Veterans Health Administration
Seattle, WA
- $62,809 to $90,190 USD / year
…Members - SES-level Deputy Executive Medical Center Director and Associate Director, Business Services. Duties and responsibilities include, but not limited…
Added 25 mins ago
VH
Physician - Section Chief of Primary Care
Veterans Health Administration
Albany, NY
- $225,000 to $335,000 USD / year
This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific eligibility requirements per VHA policy and…

Multnomah ESD

Administrative Assistant V - LIMITED DURATION

Portland, OR, United States

$27.5 to $35.09 USD / hour

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Job details

Pay: $27.5 to $35.09 USD / hour
Apply by: Nov 27, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Position: Administrative Assistant V

Department: School Improvement

Reports to: Department Director

LIMITED DURATION

This is a limited-duration assignment with an anticipated end date of June 30, 2027. Employment beyond that date is not guaranteed and is subject to continued funding.

POSITION PURPOSE:

Provide advanced/expert level administrative support to an MESD Department Director.

NATURE & SCOPE:

This is an advanced level classification in the Administrative Assistant series. The Administrative Assistant V performs work that emphasizes advanced technical and clerical and budget and contracting support.

Performs a variety of time-sensitive, confidential, technical and clerical tasks using independent judgment in applying established practices and procedures in support of a Department Director. Receives and handles calls and visitors; maintains data in automated systems; types a variety of forms, correspondence, and other documents; maintains files and records; sorts and distributes mail; assists staff and customers; and performs other duties as assigned.

ESSENTIAL JOB FUNCTIONS:

Provide advanced level administrative support to the Department Director, including managing staff calendars, scheduling meetings, and handling correspondence.
Arrange travel, accommodations, and/or transportation for administrators, considering preferences, schedules, and budget constraints.
Draft, format, and proofread correspondence, reports, and presentations with a high degree of accuracy
Coordinate and manage projects from initiation to completion, including creating project plans, tracking progress, and communicating updates to stakeholders.
Maintain confidentiality and discretion when handling highly sensitive information, such as employee records, financial data, and strategic plans.
Act as a liaison between Directors, internal staff and component districts and partners.
Convey information accurately and professionally.
Plan and coordinate district level meetings, conferences, and events, including arranging for venues, catering, and audiovisual equipment.
Oversee office operations, including maintaining office supplies, equipment, and facilities, and ensuring a clean and organized work environment.
Assist in training program staff, providing guidance and support as needed.
Advanced knowledge of Google Suite and other MESD databases and software systems to enhance productivity and efficiency.
Manage multiple priorities and deadlines effectively, ensuring that tasks are completed accurately and timely.
Identify opportunities for process improvement and suggest ways to streamline administrative processes and enhance efficiency.

ESSENTIAL QUALITIES:

Equity: Lead and support regional equity initiatives

Vision: Lead with vision, follow-through and student focus.

Trust: Develop trust among coworkers and students through honesty and fairness.

Communication: Communicate in an inclusive, effective and collaborative manner.

Personal Qualities: Be respectful, excel in customer service, caring, humble and courageous.

Agency-wide perspective: Be involved in and supportive of continuous overall improvement of MESD programs and services.

Attendance: Daily and consistent attendance and puncuality are paramount as this provides consistency and alignment with students, peers and programming outcomes.

MINIMUM QUALIFICATIONS, SKILLS, ABILITIES:

Advanced proficiency in Google Suite (Gmail, Word, Excel, PowerPoint).
Excellent written and verbal communication skills, including the ability to communicate effectively with executives, staff, and external stakeholders.
Excellent organizational and time management skills.
High level attention to detail and accuracy in work.
Ability to prioritize tasks and manage multiple deadlines.
Advanced math skills for handling budgets and financial records.
Knowledge of office equipment and procedures.
Ability to work independently and in a team environment.
Ability to adapt to changing priorities and work effectively in a fast-paced environment.
Strong interpersonal skills and ability to work well with others.
Problem-solving skills and ability to find solutions to administrative issues.
Professionalism and ability to maintain confidentiality.
Customer service orientation and willingness to assist others.
Ability to learn new skills and technologies quickly.
Flexibility and willingness to take on new tasks and responsibilities as needed.

DESIRED QUALIFICATIONS, SKILLS, ABILITIES:

Bilingual or multilingual in Spanish, Vietnamese, Chinese, Russian and/or Somali
Experience in public or government agencies

EDUCATION & EXPERIENCE:

Associate’s degree or higher
A minimum of five (5) years experience of progressively responsible secretarial and/or administrative assistant experience including administrative support at a senior management level; or
Any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job

WORKING CONDITIONS:

Work is performed in a typical office subject to moderate. Hybrid work schedule may be available.

PHYSICAL DEMANDS:

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility: Frequent sitting for long periods of time; occasional bending or squatting.
Lifting: Frequently up to 10 pounds; occasional up to 25 pounds.
Vision: Constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.
Dexterity: frequent use of keyboard; frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.
Hearing/talking: frequent hearing and talking, in person and on telephone.
Emotional/Psychological: frequent decision-making and concentration; frequent public and/or co-worker contact; occasional working alone.

This position is subject to board policies, administrative rules and procedures, department regulations and applicable state and federal statutes. This position does not carry administrative authority. All commitments outside of authorized programs and services are subject to prior approval by the supervisor of this position.

NOTE: The description contained herein reflects general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

EQUAL OPPORTUNITY EMPLOYER

MESD recognizes the diversity and worth of all individuals and groups. It is the policy of MESD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Director for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.

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More about this job

Skills

Administrative support
Scheduling
Presentation skills
Manage several projects
Confidentiality
Strategic planning
Audiovisual equipment
Process improvement
Google Gmail
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Communication skills
Time management
Attention to detail
Prioritization
Office equipment
Work independently
Interpersonal skills
Problem solving
Customer service
Bilingualism
Decision making

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