Finance Manager

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

REPORTS TO: Executive Director POSITION STATUS: Full-time, Exempt

The Finance Manager oversees the day-to-day fiscal operations of M&BPN, working closely with the Executive Director to maintain financial records in strict confidence and in compliance with Generally Accepted Accounting Principles (GAAP).

Primary Responsibilities:

1. Fiscal Management

• Manage the Fund EZ accounting system; ensure accurate chart of accounts and allocation of income/expenses by grant funding.
• Monitor expenditures; prepare monthly, quarterly, and annual financial reports.
• Assist with development of annual program and agency-wide budgets.
• Staff the Board Finance Committee: prepare materials, attend meetings, take minutes.
• Comply with internal finance policies and procedures.
• Support the annual audit: prepare financial documentation and ensure legal and contractual compliance.

2. Payroll

• Process bi-weekly payroll via ADP; review timesheets and prepare documentation.
• Maintain organized payroll records.

3. Employee Benefits Management

• Stay informed on employee benefits and eligibility timelines.
• Track and document PTO accruals (sick, vacation, personal, holiday).
• Oversee 401K contributions and ensure timely payments.
• Maintain accurate employee benefits files.

4. Revenue & Expenditures

• Record accounts payable; issue payments per schedule.
• Record revenue and verify alignment with grants/contracts.
• Reconcile bank accounts monthly; submit reports for Executive Director approval.

5. Grants Management

• Maintain contract and vouchering processes for all programs.
• Ensure grant-specific tracking and cost allocation.
• Prepare program-specific expense reports and vouchers per funder requirements.
• Monitor budgets to ensure compliance and inform the Executive Director of adjustments.
• Prepare final reconciliations and assist with new/renewal budget planning.
• Maintain organized fiscal records for each grant/program, ensuring compliance with federal, state, and funder guidelines.

6. Contracted Services

• Provide accounting services for the Association of Perinatal Networks of NY, maintaining all financial records.

7. Development Support

• Work with the Development Coordinator to record and track donations and receipts.

8. Special Projects

• Coordinate and support additional projects or duties as assigned by the Executive Director.

9. Professional Development

• Attend relevant fiscal training and development opportunities as directed.

Qualifications & Expertise:

Required:

• Bachelor’s degree in Accounting or Business Administration
• 3–5 years relevant experience in accounting, preferably in nonprofit, fund, or government sectors
• Proficiency with Excel, Fund EZ, QuickBooks Online, or similar software
• Current Notary certification (or within 60 days of hire)

Preferred Skills:

• Strong knowledge of general accounting principles
• Excellent organizational and math skills
• Effective written and verbal communication
• Ability to work independently
• Experience with accounting information systems