The HR Operations & Payroll Specialist owns accurate, timely weekly U.S. payroll and biweekly Canadian payroll while supporting dependable HR operations for a multi-state workforce. This role combines full-cycle payroll management, payroll and timekeeping system maintenance, benefits reconciliation, and employee onboarding. The Specialist assists with preparing reports, pulling and validating data from the HRIS system, and supporting audits through accurate records and organized documentation. The Specialist maintains reliable records, resolves discrepancies, and provides responsive employee support while protecting confidential information.
Essential Duties:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Payroll Processing and Administration
• Own the full payroll process from collection and validation of payroll inputs through processing, submission, reconciliation, and resolution of payroll issues. Manage payroll schedules and coordinate required approvals to ensure accurate, timely employee payments.
• Own weekly U.S. payroll (under 200 employees), including regular earnings, bonuses, cost-of-living adjustment (COLA) increases, commissions, and other approved pay adjustments. Verify supporting documentation, effective dates, and required approvals before processing.
• Review time and attendance data, identify missing entries or discrepancies, and coordinate corrections and approvals with employees and managers before payroll deadlines.
• Review and reconcile payroll results, investigate discrepancies, implement and document corrections, and respond to employee payroll questions. Own issues through resolution, escalating matters requiring additional authority or expertise to the appropriate contact.
• Support payroll tax processes for multi-state employees by maintaining accurate employee work and residence information, gathering supporting records, and coordinating questions or corrections with the payroll provider and responsible internal contacts.
• Support payroll requirements for union-represented employees within the assigned scope, using applicable collective bargaining agreements and approved guidance.
• Own biweekly Canadian payroll for a small employee population (under 25 employees), managing payroll inputs, processing, submission, reconciliation, and employee payroll questions.
Systems, Reporting, and Payroll Coverage
• Maintain payroll systems, spreadsheets, and time and attendance records. Enter approved changes accurately, validate data across systems, and retain supporting documentation for review.
• Pull and validate HRIS reports for regular reporting and requested analyses. Reconcile inconsistent data and provide clear, accurate information to authorized recipients.
• Prepare for expanded payroll coverage as the business grows by documenting processes, supporting cross-training, and assisting with data validation and testing when additional employee groups or locations are introduced.
• Identify recurring errors or manual steps and recommend practical improvements that strengthen accuracy, consistency, and payroll continuity.
Benefits and HR Operations
• Reconcile benefit invoices against enrollment records and payroll deductions. Investigate discrepancies, coordinate corrections with HR and benefits contacts, and maintain documentation supporting billing accuracy.
• Assist with onboarding and employee paperwork by collecting required information, tracking completion, and entering approved employee data into HR and payroll systems.
• Maintain organized employee and payroll records and support authorized requests for documentation, reporting, and audit preparation. Protect sensitive information throughout collection, storage, use, and sharing.
• Provide clear, timely communication to employees and internal partners about documentation needs, outstanding items, and the status of assigned payroll and HR requests.
• Complete required training and stay current on changes in employment practices, payroll requirements, and HR operations.
Compliance and Confidentiality
• Follow the Group Code of Conduct and Group Compliance.
• Follow Compliance requirements per GC IMS 012 Section 2 Roles and Responsibilities
• Restrict access to employee and payroll information to authorized individuals and handle records according to approved procedures.
• Apply approved payroll controls and applicable collective bargaining provisions within the assigned responsibilities. Seek guidance when requirements are unclear and escalate suspected errors or policy exceptions rather than making unauthorized changes.
Experience:
• Demonstrated payroll processing and payroll-system experience, including the ability to manage payroll inputs, follow established procedures, identify discrepancies, and resolve payroll issues; prior independent ownership of full-cycle payroll is preferred.
• Understanding of payroll tax processes and multi-state payroll requirements, with the judgment to seek guidance on unfamiliar situations.
Education and Preferred Qualifications:
Required:
• High school diploma or equivalent
• 2-3 years of progressive payroll experience, preferably independent ownership of full-cycle payroll.
• Demonstrated experience processing multi-state U.S. payroll, including payroll reconciliations and resolution of employee pay issues.
Preferred:
• Working knowledge of Canadian payroll processes and requirements, with the ability to independently manage biweekly Canadian payroll.
• 3-5 years of relevant payroll experience
• Associate or Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field;
• or an equivalent combination of relevant education and experience
• Experience with unions, benefits reconciliation, HRIS reporting, and audit support.
• Certified Payroll Professional (CPP) or Payroll Compliance Professional (PCP) certification is an asset but is not required.
Computer Skills:
• Strong knowledge of spreadsheets and HR systems, including data entry, record reconciliation, and preparation of HRIS reports.
• Use AI in daily work to reduce administrative burden, recognizing its limits, appropriate uses, and tasks or sensitive information unsuitable for AI.
Other Skills and Requirements:
• Ability to review time and attendance data and coordinate resolution of missing or inconsistent information.
• Strong attention to detail and accuracy when reviewing payroll information, reconciling benefit billing, and maintaining employee records.
• Discretion and sound judgment when handling confidential employee, payroll, and benefits information.
• Strong organization and clear written and verbal communication when supporting onboarding, reporting, and deadline-driven work.
• Demonstrate meticulous attention to detail, adaptability to changing priorities, a strong work ethic with ownership and follow-through, and a continuous improvement mindset focused on accuracy and efficiency.
Physical Demands and Work Environment:
An office-based role using computers, phones, and standard office equipment. The work includes reviewing electronic records, preparing reports, communicating with employees and internal/external partners, and managing documentation.
Site-visits and manufacturing-floor access may be required from time to time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time but may involve walking or standing for brief periods of time.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Travel, Position Type, and Expected Hours:
Normal work hours are Monday through Friday, 8:30 a.m.–5:00 p.m. Additional hours may be required to meet payroll deadlines or support month-end activities.
Travel to other facilities may be required one to two times per year at most.
Why Join Us
We manufacture some of the most striking metal panel systems in the country, and pride in craftsmanship is a critical part of our culture. This is an opportunity to join a team that values safety, accountability, operational excellence, and continuous improvement while building products that shape iconic architectural projects across North America.
We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short- and Long-Term Disability, and Life Assistance Program.
Morin by Kingspan is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to any factor, including veteran status and disability status, protected by applicable federal, state or local laws.
