SIS/SMS Coordinator / Systems Manager

Monticello School District

Job Description

SIS/SMS Coordinator /Systems Manger Student service and data services related to information concerning students.

1. eSchoolPLUS system management that is required by ADE for cyclical reports and annual reports such as schedules, course codes, attendance, and other certification requirements as requested by the state. This involves insuring all data is correct and meets the state requirements for reporting, which in turn is how the district receives student funding. All reports are to be broken down and sent to admin at district and building level to help in insuring the data is correct before cycle submission. Also, enter all Active Shooter, Fire, and Tornado drills from each campus that is collected for state reporting. Also you will have security and have to add new eSchoolPLUS users.
2. Cognos, the eSchoolPLUS reporting software, which will be used to populate and aid in other systems that require student data.
3. Train new teachers on the Teacher Access Center, electronic gradebook, in which grades, attendance, discipline, progress reports and report cards are entered and accurately reflect the progress and achievement of students.
4. Setup, use and aid parents with Home Access Center, which is the electronic delivery of grades directly entered from the Teacher Access Center, but that parents can access to monitor student progress. (Parents can download the GradeWay app on Google Play or Apple Store to monitor from a cellular device).
5. The job description requires training of staff in buildings to utilize the eSchoolPLUS

and Cognos student data systems:

a. Secretaries to enter student required information (or pull in from PowerSchool Online Registration System) in a manner that is accurate such as entry dates, withdrawal dates, addresses, all personal information, special needs, etc. Also, discipline and attendance will be entered as well. This aspect will impact school funding related to membership and attendance rates. b. Counselors to schedule students in classes that reflect state requirements, course codes, teacher certifications which will be pulled and analyzed by the school, state and accreditation agencies. c. To coordinate with Finance to assure that job codes, legal personnel names and teacher certification are consistent between the eFinance and eSchoolPLUS systems for state reporting purpose.

i. Be involved with systems upgrades and the impact it may have on technology and insuring it will integrate and run state systems correctly. ii. Develop training programs/outlines for staff to utilize state, district, and school software relevant to student services programs such as TAC, HAC, Attendance, Discipline and Enrollment. iii. Configuration of the eSchoolPLUS system and modules each year iv. System support (report cards, progress reports, transcripts, special education, etc.)

d. Coordinate with Director of Student Services for systems such as Roster Verification, etc. e. Coordinate with Technology Integration Specialist on student data that populates systems from eSchoolPLUS that is used for iPads and other technology.

6. Use Triand system to track student’s entry/withdrawal information for state reporting purposes and send and receive transcripts in the buildings.
7. Use of PowerSchool Online Registration System for New and Returning Students to the District.
8. State Active Directory Account Manager, adding and deleting personnel that will have access to use the Teacher Access System, eSchoolPLUS, eFinance, and the ADE Educator Effectiveness System
9. Civil Rights Data Collection system that is opened each December and closes in March, it is a federally required report that is done each year.
10. eTrition Administrator, help Child Nutrition Director with any student data concerning meals status and daily student data load to unload withdrawn students and upload new students in the district.
11. Knowledge of all Microsoft applications, especially Word and Excel.
12. Knowledge of Google applications, MSD is a Google school.
13. Use Clever to do daily data uploads Cognos. Clever data runs Remind and SeeSaw, building level apps for parent information, and many other apps connected to testing, classroom rostering, etc.
14. Send files using SFTP/FTP.
15. Use Remind and SeeSaw (or current building apps)
16. Keep up to date on daily headcount for technology to know when ordering (excludes PK and Center’s students), what number to purchase. Also, keep superintendent up to date on funding headcount as well (also, excludes PK and Center’s students).
17. After rollover at the end of June, during the summer, all Master Schedules must be cleaned up, old courses deleted that will not be used in coming school year, Staff Catalog must be updated with new staff coming in and cannot be added before rollover, inactivate old staff. Room Catalog has to be maintained, added rooms to new staff, changing or inactivating.
18. Elementary scheduling (MES, MIS), starting mid-July until school begins you will help these school begin to plan and to schedule students, how many students per teacher, etc.
19. You will also assist MMS and MHS that use HAC Request scheduling. MMS will chose from the extracurricular courses they can get. MHS does full HAC Request scheduling and Master Schedule courses have to be configured to do that.
20. Add new staff and delete any staff from Active Directory that drives eSchoolPLUS, eFinance and TAC.

Duties and Responsibilities as Systems Manager:

1. Google admin console Creation of all email distribution groups Student accounts Installation of apps and extensions (chrome OS)

1. ** Apple School Manager (very important) Token management with Eschool Device enrollments Managed apple ID’s Release of all ipads iPad warranty and repairs Inventory

1. Rosetta Stone Administrator Set up and manage accounts Renew licenses (March 3, 2027)

1. ATT First Net Account management- Mifi devices

1. Google Drive Forms, sheets, docs and slides (teachers and students)

1. ALL things ipads and carts- any and all :) repairs, installations, updates All campuses have ipads now

1. Mosyle Device Management ** VERY important** All management of ipads (list is too long)

1. Rise Vision Management- tv announcement platform for campuses and new arena

1. Thrillshare Management Website Livefeed/Facebook Rooms (parent communication)

1. Canva Management Student and teacher accounts Client sync with google console Renewal is free, but you have to verify domain each year

1. Promethean Dashboard Management of all promethean boards (62) Board updates, training and troubleshooting

1. Applicant Tracking (TalentED)- posting of jobs and management of all accounts

1. Forms Notifications Software (MSD leave requests)-- make sure PO is renewed

1. WordPress Host Hosting site for fillable online forms--also make sure PO is renewed

1. No Red Ink Set up for high school english teachers each year

1. Weekly Billie Bulletin

1. Purchase Orders for Licenses Renewals--Google, Kami, No Red Ink

1. Amazon orders

1. The Receptionist check in system at each campus Management of system (accounts) Management of ipads (not in Mosyle)