Program Coordinator

Position Details

Position Information

Announcement Number

STAFF - VA - 27157

For questions regarding this position, please contact:

Kayla Ouert kayla.ouert@montana.edu

Classification Title Program Coord II

Working Title Program Coordinator

Brief Position Overview The WWAMI Medical Education Program is seeking a Program Coordinator to assist in the daily operations of the program. This job is a great opportunity for someone looking to learn a variety of skills that will assist in their professional development.

Position Number 4N0822

Department WWAMI Medical Educ Program

Division WWAMI Medical Education Program

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE .75

Benefits Eligible Eligible

Salary $22.99 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

Position Details

General Statement

WWAMI provides education at MSU Bozeman for first and second year medical students in partnership with the University of Washington School of Medicine and the states of Washington, Wyoming, Alaska, Montana, and Idaho. Over fifty years of collaboration and innovation, all in the service of educating the future physician workforce. This position reports to the Director of Operations.

Reporting to the Director of Operations, this position will take the lead on educational outreach for Montana WWAMI, developing creative projects and strategies to raise awareness of the program and connect with prospective students and stakeholders, in consultation and coordination with University Communications and MSU’s central marketing efforts. The ideal candidate is organized, creative, communicates with clarity, and is genuinely motivated by the chance to play a meaningful role in advancing medical education in the state of Montana.

Duties and Responsibilities

• Coordinate the updating, proofing, printing, and logistics of marketing materials and publications in coordination with University Communications, including developing strategies to promote program offerings, engage prospective students, and communicate program information to key stakeholders.
• Work with University Communications to develop, implement, maintain and evaluate marking and communications projects and initiatives.
• Assist in the design, creation, and maintenance of WWAMI and Montana Body Donation Program (MBDP) newsletters, webpages, and brochures.
• Coordinate the planning and implementation of events, workshops, trainings, meetings, and other activities serving prospective and current WWAMI students, including determining logistical needs and coordinating resources to support successful program delivery.
• Develop, cultivate and maintain positive relationships with a wide variety of campus offices at Montana State University and University of Washington School of Medicine.
• Serve as a proctor for student assessments required by the University of Washington School of Medicine.
• Coordinate travel and other logistical arrangements for the Director and program personnel as needed to support program activities and initiatives.
• Assist with scheduling workshops, trainings, meetings and other program events, as needed.
• Perform miscellaneous duties in support of the WWAMI program.
• Assist the Director, Director of Operations, and Associate Director with special projects, as needed.

Required Qualifications – Experience, Education, Knowledge & Skills

• Bachelor’s degree or post-secondary education or an equivalent combination of education and/or experience.
• Demonstrated editing and proofreading skills, with an eye for design, layout, and messaging in print communications.
• Demonstrated competence in organizing and prioritizing workloads, functioning independently using good judgment, initiative, and discretion.
• Demonstrated ability to assist in the planning and facilitation of events and programs.
• Professional experience with marketing or graphic design, and experience with project management and associated design programs such as Canva.

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Knowledge of university procedures and policies or previous experience working in a higher education setting.
• Experience coordinating meetings, travel arrangements, and event logistics in a higher education, nonprofit, or agricultural organization.
• Demonstrated experience maintaining and updating websites.
• Experience composing, editing, and distributing newsletters
• Professional experience with marketing or graphic design.

The Successful Candidate Will

• Demonstrated skill in organizing and prioritizing simultaneous workloads, meeting deadlines, and remaining adaptable to changing priorities while maintaining a positive, effective, and professional approach.
• Have effective interpersonal, verbal and written communication skills including the ability to collaborate successfully with faculty, staff, and students.
• Demonstrated ability developing and maintaining detailed, accurate record keeping systems.
• Knowledge of and demonstrated ability accurately following administrative policies, requirements, and procedures.
• Consistently exercise initiative and good judgment.
• Manage sensitive and confidential situations and information appropriately.
• Accomplish many dissimilar tasks in an “open door” environment, with regular interruptions, while maintaining a pleasant demeanor and positive attitude.
• Possess a commitment to health and/or medical education.
• Ability to establish and maintain effective working relationships with co-workers and the public in a team-oriented environment; ability to represent WWAMI to others in a professional and courteous manner.

Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on November 17th, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions This position is not eligible for new sponsorship.

EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.