Certification Officer

The School of Education at Monmouth University is seeking applications for a professional Certification Officer. The Certification Officer in the School of Education supports education students in all programs at the undergraduate, masters, and doctoral levels throughout the certification process. In addition to providing student support, the Certification Officer supports administration, faculty, and staff in a variety of ways, including providing essential assessment data for accreditation and New Jersey Department of Education program approvals.

The School is a vibrant community of faculty, staff, and students. We offer undergraduate degrees in education, master’s degrees in education, educational counseling, and speech-language pathology, and doctoral degrees in educational leadership.

For more information about the program, please visit webpage School of Education

This is a on-campus, in-person, non-remote position.

Application Materials Required:

Monmouth University requires all applications and supporting documents to be submitted via the university’s career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.

• Resume or Curriculum Vitae
• Cover Letter

Optional Documents:

• Professional References

Duties and Responsibilities:

Licensing & Compliance

• Utilize and monitor NJEdCert to submit licensing recommendations.
• Serve as liaison to NJDOE, NJACTE, and NJFDF on licensing and regulatory updates.
• Stay current on NJ Administrative Code and distribute updates to stakeholders.
• Interpret and communicate NJDOE code and testing requirements (e.g., Praxis updates) to all relevant parties in the University.
• Ensure SOE policies align with university practices and NJDOE requirements.
• Maintain understanding of all education programs.
• Review SOE materials and publications for accurate certification and licensing information.
• Track program completers and communicate licensing requirements and process to all completers.
• Complete Verification of Program Completion (VOPC) documentation.
• Verify program completion for students completing the Provisional Teaching Programs (PTP).
• Process Interstate Reciprocity Program verifications (occasional).

Student Support & Advising

• Advise students on certification, licensure, Praxis requirements, and program pathways.
• Communicate licensing requirements to all students through licensing seminars, class visits, orientations, workshops, and written communications.
• Oversee Praxis Lab operations.
• Collaborate with Monmouth faculty to coordinate testing support and resources.
• Provide guidance on Praxis registration, preparation, and resources.
• Manage criminal background check and substitute licensing processes and resources.
• Meet individually with students regarding certification and out-of-state requirements, providing resources and guidance as needed.

Data Management & Reporting

• Track student progress toward licensure, endorsements, and program completion.
• Maintain accurate records of student requirements (training modules, background checks, etc.).
• Develop and implement processes in various systems to track and share records of student requirement completion.
• Collect, analyze, and report testing and certification data.
• Regularly disseminate testing and certification data to stakeholders.
• Prepare and submit the annual Title II Report, meeting all deadlines. This includes preparing and submitting data and completing the report. including the narrative sections, for traditional and alternate programs.
• Disseminate Institutional Summary Report and other data to stakeholders.
• Support CAEP data collection efforts.
• Maintain, disaggregate, and disseminate data for NJDOE, Title II, and CAEP accreditation.

Systems, Records & Process Management

• Maintain databases, shared drives, and record systems.
• Ensure accuracy of certification and program data in software platforms.
• Create and track completion of required student training modules.
• Develop and implement processes related to certification and program requirements.

Collaboration & Communication

• Work with faculty, advisors, admissions, and administrators to share certification information.
• Collaborate with the Director of Field Placements to support placement processes.
• Provide certification information at Open Houses and recruitment events
• Maintain certification, field placement, and partnership web/portal content.
• Review university program documents for alignment with certification requirements.

Administrative Responsibilities

• Prepare and send correspondence related to licensing applications.
• Develop materials and presentations for seminars and meetings.
• Perform other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree required
• Minimum of two (2) years of experience in education or a related field

Required Skills or Software

• Intermediate proficiency in MS Word and MS Excel.
• Ability to utilize a variety of computer software programs in order to successfully complete assigned tasks.
• Ability to enter and analyze data from various systems.
• Excellent interpersonal, organizational, collaboration, and communication skills.
• Ability to treat confidential and sensitive information appropriately.

Other Requirements

• Ability to work effectively with students.
• Ability to work effectively and collaborate with colleagues, including individuals in the Field Placement Office, department chairs, program directors, advisors, the associate dean, and the dean.
• Self-starter, productive, produces accurate and thorough work.
• Dependable, reliable, and conscientious.
• Ability to work non-routine hours as required for graduate licensing and other appointments, meetings, and events.

Preferred Qualifications:

• Master’s degree.
• Knowledge of New Jersey Administrative Code, public school organization, and administrative structure.
• Proficiency with NJDOE NJ EdCert or a similar licensing system.
• Knowledge of certification and licensure processes such as NJEdCert.
• Knowledge of developments in the field of education, particularly in the areas of testing, and certification/licensure requirements and processes.
• Evidence of continuing education and participation in workshops and training.
• Background or experience in higher education.

Questions regarding this search should be directed to:

Barbara Santos at bsantos@monmouth.edu or 732-263-5629

Note to Applicants:

Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.

Working at Monmouth University perks:

• 403(b) Retirement Plan
• Generous Paid Time Off
• Medical, Dental & Vision Insurance Benefits
• Tuition Remission for employee upon hire
• Tuition Remission for spouse or civil-union partner and IRS dependent after one-year of full-time continuous employment
• Employer paid Short & Long-Term Disability
• Employer sponsored Life Insurance
• Employee Assistance Program (EAP), FSA, Telehealth and more

To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University

Department:

School of Education

Work Schedule:

Monday - Friday

Total Weeks Per Year

52

Hours Per Week:

36.25

Expected Salary:

$55,000 - $62,000

Union:

N/A

Job Posting Close Date

Open until filled