Administrative Assistant - Part Time

Modern Technology Solutions, Inc. (MTSI) is seeking

an Administrative Assistant for our Dayton, OH office.

Position Overview

The Administrative Assistant handles a variety of administrative tasks to support the efficient operation of an office. Key responsibilities include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining filing systems. Required skills include proficiency in Microsoft Office, strong organizational abilities, excellent communication skills, and attention to detail. Previous experience in an administrative role is preferred.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Role and Responsibilities

Responsibilities and duties may include, but are not limited to:

-Assist in managing calendars, scheduling appointments, and coordinating meetings.

-Prepare and process correspondence, presentations, reports, and documentation.

-Handle communications by responding to emails, phone calls, and inquiries in a professional manner.

-Maintain and update operational records, including databases and filing systems.

-Collaborate with internal and external stakeholders to facilitate effective communication and task execution.

-Ensure compliance with organizational policies and procedures within all administrative practices.

Front Office Tasks

*Greets employees and visitors and directs them to the proper person or department and handles incoming telephone calls

*Is the first person a visitor meets or speaks with and is critical to ensuring that the first impression of the organization is lasting and positive

*Maintains visitor control logs

*Maintains conference room schedules and assists with meeting preparations

*Create and update documents, spreadsheets and PowerPoint charts

*Coordinates staff meetings and conference calls

*Works on various administrative projects for the company as needed

*Distributes mail; receives and distributes supplies and other incoming packages

*Follows standard company practices and procedures

*Assistwith orderingitemsfor the office or eventsas needed

*Assist with Badge PIN assignmentin Virtual Keypad

*Assist with Badge creation in Aurora

*Request content for and update MTSI Dayton awareness slides for television in kitchen

*AssistSocial ResponsibilityLeadswith tasks, asrequested

Required Skills

-Functional and operational proficiency in job duties

-Project and program implementation

-Resourcefulness in resolving issues

-Independent work capability

-Knowledge of organizational processes and goals

-Problem-solving and analytical skills

-Leadership in project tasks

-Strong computer skills

-Effective communication (oral and written)

-Interpersonal skills and teamwork

Required Competencies

All MTSI employees are required to be skilled in the following core competencies:

-Collaboration/Teamwork: Engages others across roles through communication and mutual respect, shares insights, enabling effective teamwork to ensure collective success.(teamwork)

-Technical and Functional Skills: Leverages technical and functional expertise to deliver high performance, addresses challenges, and supports business needs while pursuing continuous skill development. (domain knowledge)

-Entrepreneurialism: Fosters innovation, evaluates ideas, and advances initiatives with sound judgment and organizational awareness to drive growth and impact. (innovation)

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